Governance Committee


MINUTES of a meeting of the Governance Committee held at Council Chamber, County Hall, Lewes on 16 April 2024.



PRESENT  Councillors Keith Glazier (Chair), Bob Bowdler, Chris Collier, Johnny Denis and David Tutt



Councillors Anne Cross, Godfrey Daniel, Penny di Cara, Tom Liddiard, Colin Swansborough and Georgia Taylor.




57.         Minutes of the meeting held on 5 March 2024


57.1     RESOLVED – that the minutes of the previous meeting of the Committee held 5 March 2024 be confirmed and signed as a correct record.





58.         Apologies for absence


58.1     Apologies were received from Councillor Bennett. It was noted that Councillor Standley was substituting for him.





59.         reports


59.1     Copies of the reports referred to below are included in the minute book.





60.         Appointment to Committees


60.1     The Committee considered a report by the Assistant Chief Executive on the appointment of members to committees, sub-committees, panels and other bodies.

60.2     The following amendment was moved by Councillor Tutt and was seconded:

The Scrutiny Committees should each be chaired by a member of the opposition. 

60.3     The amendment was lost (by 3 votes to 3).

60.4     The Committee RESOLVED  to recommend to County Council to allocate to political and independent groups the places on, and membership of:

(1) The main committees in appendix 1 of the report;

(2) other committees and panels listed in Appendix 2 of the report; and

(3) Chair and Vice Chair positions on Scrutiny Committees and other Committees as set out below:








People Scrutiny Committee


Liberal Democrat

Place Scrutiny Committee



Audit Committee

Liberal Democrat


Health Overview and Scrutiny Committee



Governance Committee



Planning Committee



Pension Committee



Standards Committee







61.         Outside Body Appointment - GSENZ Hub


61.1     The Committee considered a report by the Director of Communities, Economy and Transport regarding an appointment to the Greater South East Net Zero Hub.


61.2     The Committee RESOLVED to appoint an officer, the Council’s Environment Team Manager to the Greater South East Net Zero Hub.





62.         Amendment to the Constitution - Health Overview and Scrutiny Committee Terms of Reference


62.1     The Committee considered a report by the Assistant Chief Executive regarding proposed amendments to the Health Overview and Scrutiny Committee’s Terms of Reference.


62.2     The Committee RESOLVED to recommend the County Council to approve the revised Health Overview and Scrutiny Committee’s Terms of Reference as set out in Appendix 1 of the report and that the Constitution be amended accordingly.





63.         Exclusion of the Public and Press


63.1     The Committee RESOLVED to exclude the public and press from the meeting for the remaining agenda item on the grounds that if the public and press were present there would be disclosure to them of exempt information as specified in paragraphs 1,2 and 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (as amended), namely information relating to any individual, which is likely to reveal the identity of an individual and information relating to the financial or business affairs of any person (including the authority holding that information) respectively.





64.         Consideration of complaints relating to the Council and Officers


64.1     The Committee considered an exempt report by the Assistant Chief Executive regarding complaints relating to the Council and Officers.


64.2     The Committee RESOLVED to:

1) agree with the findings and reasoning set out in the exempt report and to determine the complaints accordingly.