East Sussex County Council

Constitution

 


 

 

Contents

 

·       Constitution Index

·       Decision Making Arrangements

·       Part 1 – Summary and Explanation

·       Part 2 – Articles of the Constitution

·       Part 3 – Responsibility for Functions

·       Part 4 – Rules of Procedure

·       Part 5 – Codes and Protocols

·       Part 6 – Scheme of Members’ Allowances

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

<AI1>

Decision Making Arrangements

 

11 - 16

 

</AI1>

<AI2>

Part 1   – Summary and Explanation

 

 

</AI2>

<AI3>

Summary and Explanation

 

17 - 20

·         The Council’s Constitution

·         What’s in the Constitution

·         How the Council Operates

·         How Decisions are Made

·         Overview and Scrutiny

·         The Council’s Staff

·         Citizens’ Rights

 

</AI3>

<AI4>

Part 2   - Articles of the Constitution

 

 

 

</AI4>

<AI5>

Article 1 - The Constitution

 

21 - 22

</AI5>

<AI6>

Article 2 - Members of the Council

 

23 - 26

</AI6>

<AI7>

Article 3 - Citizens of the Council

 

27 - 28

</AI7>

<AI8>

Article 4 - The Full Council

 

29 - 30

</AI8>

<AI9>

Article 5 - Chairing the Council

 

31 - 32

</AI9>

<AI10>

Article 6 - Overview and Scrutiny Committees

 

33 - 38

</AI10>

<AI11>

Article 7 - The Cabinet

 

39 - 44

</AI11>

<AI12>

Article 8 - Regulatory and other committees

 

45 - 46

</AI12>

<AI13>

Article 9 - The Standards Committee

 

47 - 50

</AI13>

<AI14>

Article 10 - Area Committees and Forums

 

51 - 52

</AI14>

<AI15>

Article 11 - Joint Arrangements

 

53 - 56

</AI15>

<AI16>

Article 12 - Officers

 

57 - 60

</AI16>

<AI17>

Article 13 - Decision Making

 

61 - 62

</AI17>

<AI18>

Article 14 - Finance, Contracts and Legal Matters

 

63 - 64

</AI18>

<AI19>

Article 15 - Review and Revision of the Constitution

 

65 - 66

</AI19>

<AI20>

Article 16 - Suspension, Interpretation and Publication of the Constitution

 

67 - 68

</AI20>

<AI21>

Schedule 1 - Description of Executive Arrangements

 

69 - 70

</AI21>

<AI22>

Part 3   - Responsibility for Functions

 

 

 

</AI22>

<AI23>

Responsibility for Functions Exercised only by the County Council

 

71 - 72

</AI23>

<AI24>

Table 1 - Cabinet Responsibilities and Functions

 

73 - 78

</AI24>

<AI25>

Table 2 - Responsibility for Local Choice Functions

 

79 - 80

</AI25>

<AI26>

Table 3 - Responsibility for executive functions exercised by Cabinet Members, As Listed by the Leader (Article 7.06 of the Constitution refers)

 

81 - 82

</AI26>

<AI27>

Table 4 - Regulatory Committee Responsibilities and Functions

 

83 - 86

</AI27>

<AI28>

Table 5 - Other Committees and Panels Appointed to undertake functions which are not the responsibilities of the Cabinet, or to assist the Cabinet by advising it on issues for which it is responsible, or established in accordance with legislative requirements

 

87 - 116

</AI28>

<AI29>

Table 6 - Scheme of Delegations to Officers

 

117 - 162

·         General delegation

·         Delegations to Chief Executive and all Directors

·         Delegations to Particular Officers

</AI29>

<AI30>

 

List of Proper Officers Designated by the County Council

 

163 - 168

</AI30>

<AI31>

Part 4   - Rules of Procedure

 

 

 

</AI31>

<AI32>

(1) Council Procedure Rules

 

169 - 206

·         Scope – Standing Order (SO)

·         Part 1 – Council Meetings

o   (A) General

SO1

Interpretation

SO2

Place and time of meeting

SO3

No smoking

SO4

Mobile phones and refreshments

SO5

Summons

SO6

Circulation of committee reports

SO7

Record of attendances

SO8

Admission of public and press and recording of proceedings

SO9

Motions affecting employees

SO10

Order of business

SO11

Election of Chairman and Appointment of Vice-Chairman

SO12

Minutes

SO13

Council in Committee

SO14

Suspension of Standing Orders

SO15

Termination of meetings

SO16

Adjournment of meeting

SO17

Quorum

o   (B) Presentation of Reports

SO18

Reserved paragraphs

o   (C) Rules of Debate

SO19

Members to stand

SO20

Respect for the Chairman

SO21

Relevance of speeches

SO22

Points of order or personal explanation

SO23

Length of Speeches

SO24

Requirement for a motion or amendment to be seconded

SO25

Seconder may reserve speech

SO26

When a member may speak again

SO27

Definition of “amendment”

SO28

Disposal of amendments

SO29

Alteration of motions

SO30

Withdrawal of motion or amendment

SO31

Closure of debate on a motion or amendment

SO32

Right of reply

o   (D) Voting

SO33

Method of Voting

SO33

Recorded Vote on Budget and Council Tax setting

SO34

Voting on appointments

o   (E) Motions

SO35

Motions which may be moved without notice and/or during debate

SO36

Motions of which notice must be given

SO36.9

Motions separately referred to on summons

SO36.11

Motions received after dispatch of agenda of appropriate Committee

SO36.12

Motions referred to a Committee or a Lead Cabinet Member

SO37

Members’ rights in relation to motions

SO38

Motion not moved to lapse

SO29

Restrictions on Further Motions

o   (F) Petitions

SO40

Petitions

o   (G) Questions

SO41

Provisions which relate to questions from members of the public and members of the County Council (oral and written)

SO42

Questions from members of the public

SO43

Oral Questions by members of the County Council

SO44

Written Questions by Members of the County Council

o   (H) Debate of Cabinet’s priorities for year ahead

SO45

Debate of Cabinet’s priorities for year ahead

o   (I) Disorderly conduct

SO46

Disorderly conduct

SO47

Disclosure of Council business

·         Part 2 – Committees and Delegations to Individual Members

SO48

Appointment of Committees and Sub-Committees

SO49

The Cabinet

SO50

Constitution and Functions of Committees, Sub-Committees, Panels and other bodies

SO51

Committee Chairs and Vice-Chairs Appointed by the Council

SO52

Chairs of Panels and Other Groups of Members

SO53

All Committees, Sub-Committees and Panels

SO54

Summoning of meetings

SO55

Voting in Cabinet, Committees and Sub-Committees

SO56

Delegations to Individual Members

SO57

Standing Orders to apply to Committees and Sub-Committees

SO58

Remote Attendance at meetings

·         Part 3 – General

SO59

Custody of common seal

SO60

Sealing of documents

SO61

Inspection of documents

SO62

Inspection of lands, premises, etc

SO63

Personal Interests

SO64

Interest of officers in contracts

SO65

Members intending to act in a professional capacity in a matter in which the Council has an interest

SO66

Standing Orders and Statement of the Role of Councillors

 

 

 

 

 

 

 

 

 

 

 

 

</AI32>

<AI33>

(2) Access to Information Procedure Rules

 

207 - 218

 

Rule

 

1

Scope

2

Additional Rights to Information

3

Rights to Attend Meetings

4

Notices of Meeting

5

Access to Agenda and Reports Before the Meeting

6

Supply of Copies

7

Access to Minutes etc After the Meeting

8

Background Papers

9

Summary of Public’s Rights

10

Exclusion of Access by the Public to Meetings

11

Exclusion of Access by the Public to Reports

12

Application of Rules to the Cabinet

13

Procedure Before Taking Key Decisions

14

The Forward Plan

15

General Exception

16

Special Urgency

17

Report to Council

18

Record of Decisions

19

Cabinet Meetings Relating to Matters which are not Key Decisions

20

Notice of Private Meeting of the Cabinet

21

Attendance at Private Meetings of the Cabinet

22

Decisions by Individual Members of the Cabinet

23

Overview and Scrutiny Committees Access to Documents

24

Additional Rights of Access for Members

25

Procedures Prior to Private Meetings

 

 

</AI33>

<AI34>

(3) Budget and Policy Framework Procedure Rules

 

219 - 224

 

1

The framework for Cabinet decisions

2

Process for developing the framework

3

Decisions outside the budget or policy framework

4

Urgent decisions outside the budget or policy framework

5

Virement

6

In-year change to policy framework

7

Call-in of decisions outside the budget or policy framework

 

 

 

 

 

 

 

</AI34>

<AI35>

(4) Cabinet Procedure Rules

 

225 - 228

·         How does the Cabinet operate?

·         How are Cabinet Meetings Conducted?

 

</AI35>

<AI36>

(5) Overview and Scrutiny Procedure Rules

 

229 - 240

 

1

What will be the number and arrangement for overview and scrutiny committees?

2

Organisational Arrangements and Responsibilities

3

“Substitutes” on Scrutiny Committees

4

Press and media releases

5

Timetable for Reviews

6

Interviews as Part of Review

7

Meetings of the Chairs and Vice-Chairs of Scrutiny and Audit Committees

8

Who may sit on overview and scrutiny committees?

9

Co-opted Members

10

Meetings of the overview and scrutiny committees

11

Quorum

12

Who chairs overview and scrutiny committee meetings?

13

Work programme

14

Agenda items

15

Policy review and development

16

Reports from overview and scrutiny committee

17

Making sure that overview and scrutiny reports are considered by the Cabinet or policy committees

18

Rights of overview and scrutiny committees members to documents

19

Guidance on Call-in

20

Call-in and Call-in & Special Urgency

21

The party whip

22

Procedure at overview and scrutiny committee meetings

23

Matters within the remit of more than one overview and scrutiny committee

 

 

</AI36>

<AI37>

(6) Public speaking at meetings of the Planning Committee

 

241 - 244

</AI37>

<AI38>

(7) Financial Procedure Rules

 

245 - 264

 

A.1

Introduction

A.2

General Financial Management

A.3

Accounting Arrangements

A.4

Audit Arrangements

A.5

Control of Financial Budgets

A.6

Control of Staffing Budget

A.7

Control of Financial Information and Communication Systems

A.8

Control of Contracts

A.9

Banking Arrangements

A.10

Treasury Management, Investments and Trust Funds

A.11

Estates

A.12

Insurance

A.13

Financial Limits

A.14

Fees and Charges

A.15

Reserves

A.16

Value Added Tax (VAT) and Taxation

 

 

</AI38>

<AI39>

(8) Procurement Standing Orders

 

265 - 284

 

1

Introduction

2

Finding and contracting with suppliers

3

Procurement methods

4

Waivers and Emergencies

5

Liability and Security

6

Managing Contracts

7

Paying our suppliers

8

Disposing of surplus goods

 

 

</AI39>

<AI40>

(9) Officer Employment Procedure Rules

 

285 - 292

 

1

Recruitment and appointment

2

Recruitment of head of paid service and chief officers

3

Appointment of head of paid service

4

Appointment of chief officers and deputy chief officers

5

Other appointments

6

Disciplinary action

 

 

</AI40>

<AI41>

Part 5   - Codes and Protocols

 

 

 

</AI41>

<AI42>

(1) Code of Conduct for Members

 

293 - 306

·         Part 1 – General Provisions

·         Part 2 – Interests

·         Part 3 – Registration of Interests

·         Appendix 1 – The Seven Principles of Public Life

</AI42>

<AI43>

(2) Code of Conduct and Conflict of Interest Policy

 

307 - 322

</AI43>

<AI44>

(3) Code on Member/Employee Relationships

 

323 - 336

</AI44>

<AI45>

(4) Protocol on Decision Making

 

337 - 342

</AI45>

<AI46>

(5) Advice to Members Serving on Outside Bodies

 

 

 

343 - 350

</AI46>

<AI47>

Part 6   – Scheme of Members' Allowances

 

 

</AI47>

<AI48>

Scheme of Members' Allowances

 

351 - 360

·         Basic Allowance

·         Special Responsibility Allowance

·         Travel Allowances

·         Subsistence Allowances

·         Dependents’ Carers’ Allowance

·         Telephones

·         Co-optees’ Allowance

·         Amendments to the Scheme

·         Payment of allowances

·         Election not to receive payment

·         Councillor Parental Leave Policy

·         Annex 1 – Other bodies to which the Authority makes appointment or nominations (and any Committee or Sub-Committee of these bodies)

·         Annex 2 – Travelling and Subsistence Rates

·         Appendix 1 – Member Parental Leave Policy

</AI48>

<TRAILER_SECTION>

</TRAILER_SECTION>

 

<LAYOUT_SECTION>

</LAYOUT_SECTION>

 

<TITLE_ONLY_LAYOUT_SECTION>

</TITLE_ONLY_LAYOUT_SECTION>

 

<HEADING_LAYOUT_SECTION>

</HEADING_LAYOUT_SECTION>

 

<TITLED_COMMENT_LAYOUT_SECTION>

FIELD_SUMMARY

</TITLED_COMMENT_LAYOUT_SECTION>

 

<COMMENT_LAYOUT_SECTION>

</COMMENT_LAYOUT_SECTION>

 

<SUBNUMBER_LAYOUT_SECTION>

</SUBNUMBER_LAYOUT_SECTION>

 

<TITLE_ONLY_SUBNUMBER_LAYOUT_SECTION>

</TITLE_ONLY_SUBNUMBER_LAYOUT_SECTION>