EAST SUSSEX COUNTY COUNCIL’S FORWARD PLAN

 

The Leader of the County Council is required to publish a forward plan setting out matters which the Leader believes will be the subject of a key decision by the Cabinet, individual Cabinet member or officer in the period covered by the Plan (the subsequent four months). The Council’s Constitution states that a key decision is one that involves

 

(a)    expenditure which is, or the making of savings which are, significant having regard to the expenditure of the County Council’s budget, namely above £500,000 per annum; or

 

(b)    is significant in terms of its effects on communities living or working in an area comprising two or more electoral divisions.

 

As a matter of good practice, the Council's Forward Plan includes other items in addition to key decisions that are to be considered by the Cabinet/individual members. This additional information is provided to inform local residents of all matters to be considered, with the exception of issues which are dealt with under the urgency provisions.  Only key decisions to be taken by officers are included.

 

For each decision included on the Plan the following information is provided:

 

-          the name of the individual or body that is to make the decision and the date of the meeting or relevant time period for an officer decision

-          the title of the report and decision to be considered

-          groups that will be consulted prior to the decision being taken

-          a list of documents that will be considered when making the decision

-          the name and telephone number of the contact officer for each item.

 

The Plan is updated and published every month on the Council’s website two weeks before the start of the period to be covered.

 

Meetings of the Cabinet/individual members are open to the public (with the exception of discussion regarding reports which contain exempt/confidential information). Copies of agenda and reports for meetings are available on the website in advance of meetings. Key decisions taken by officers will not be taken at a meeting – documents listed can be made available on request to the contact officer, with the exception of those which contain exempt/confidential information.

 

For further details on the time of meetings and general information about the Plan please contact Stuart McKeown at County Hall, St Anne’s Crescent, Lewes, BN7 1UE, or telephone 01273 481583 or send an e-mail to stuart.mckeown@eastsussex.gov.uk.  For further detailed information regarding specific issues to be considered by the Cabinet, individual Member or officer please contact the named contact officer for the item concerned.


EAST SUSSEX COUNTY COUNCIL

County Hall, St Anne’s Crescent, Lewes, BN7 1UE 

 

For copies of reports or other documents please contact the officer listed on the Plan or phone 01273 335274.

 

 

FORWARD PLAN – EXECUTIVE DECISIONS (including Key Decisions) –1 July 2023 TO 31 October 2023

Additional notices in relation to Key Decisions and/or private decisions are available on the Council’s website.

 

Cabinet membership:

 

Councillor Keith Glazier - Lead Member for Strategic Management and Economic Development

Councillor Nick Bennett – Lead Member for Resources and Climate Change

Vacancy – Lead Member for Economy

Councillor Claire Dowling  – Lead Member for Transport and Environment

Councillor Carl Maynard  – Lead Member for Adult Social Care and Health

Councillor Bob Bowdler – Lead Member for Children and Families

Councillor Bob Standley – Lead Member for Education and Inclusion, Special Educational Needs and Disability


 

Date for Decision

Decision Taker

Decision/Key Issue

Decision to be taken wholly or partly in private (P)  or Key Decision (KD)

Consultation

 

List of Documents to be submitted to decision maker

Contact Officer

<PI1>

11 Jul 2023

Lead Member for Resources and Climate Change

 

Former Hindsland Playing Fields, Eastbourne Road, Polegate - Disposal of Freehold

The land known as Former Hindsland Playing Fields was declared surplus in 1989. At the end of an appropriate marketing period, Officer recommendations for the preferred purchaser will be presented in a Lead Member report to formally declare the site to be surplus, approve the sale and to ask the Chief Operating Officer be granted authority to agree detailed terms with the preferred purchaser and if they don’t complete the purchase, to move the next prospective purchaser(s) if appropriate.

 

P

 

KD

 

 

Report, other documents may also be submitted

 

Rebecca Lewis

07955 312371

 

</PI1>

<PI2>

11 Jul 2023

Lead Member for Resources and Climate Change

 

Uckfield Leisure Centre Public Consultation Outcome

To note the outcome of the Uckfield Leisure Centre public consultation which concludes on 27 May 2023. To agree next steps for the future operation of Uckfield Leisure Centre. The County Council own the freehold of this asset.

 

P

 

KD

 

 

Report, other documents may also be submitted

 

Nigel Brown, Pauline Young

07394 410630, 01273 481180

 

</PI2>

<PI3>

11 Jul 2023

Lead Member for Resources and Climate Change

 

Corporate Office Estate New lease - revised lease terms following negotiation

New Lease for St Marks House, Eastbourne.

 

P

 

 

 

 

Report, other documents may also be submitted

 

Rebecca Lewis

07955 312371

 

</PI3>

<PI4>

17 Jul 2023

Lead Member for Transport and Environment

 

Joint Waste Agreement (JWA) between East Sussex County Council and Brighton and Hove City Council

The JWA is the agreement between the two councils on the administration and sharing of costs of the Integrated Waste Management Services Contract (IWMSC) with Veolia.  It expires in 2033 when the IWMSC ends. The changes to the JWA reflect amendments to the IWMSC that have been negotiated with Veolia and were approved by Cabinet in 2019. Some other minor updates have also been made to the JWA.

 

P

 

 

 

 

Report, other documents may also be submitted

 

Justin Foster

01273 335805

 

</PI4>

<PI5>

17 Jul 2023

Lead Member for Transport and Environment

 

Petition to increase the safety of the B2095 Lower Street, Ninfield and A259 Marsh Road

To decide on the response to the petition calling on the County Council to increase the safety of the B2095, Lower Street, Ninfield to A259 Marsh Road, to take steps to reduce the speed and weight of vehicles and address the growing problem of dangerous and inconsiderate driving.

 

 

 

KD

 

 

Report, other documents may also be submitted

 

Michael Higgs

01273 482106

 

</PI5>

<PI6>

18 Jul 2023

Cabinet

 

External Audit Plan 2022/2023

This report sets out in detail the work to be carried out by the Council’s External Auditors on the Council’s accounts for financial year 2021/22.

 

 

 

 

 

 

 

Report, other documents may also be submitted

 

Ian Gutsell

01273 481399

 

</PI6>

<PI7>

18 Jul 2023

Cabinet

 

Ashdown Forest Trust Fund 2022/23

To inform Cabinet of the movements on the Trust Fund during 2022/23 and the closing position as at 31 March 2023.

 

 

 

 

 

 

Report, other documents may also be submitted

 

Andy Fowler

01273 481774

 

</PI7>

<PI8>

18 Jul 2023

Cabinet

 

Exceat Bridge Compulsory Purchase Order, Bridge Order and Side Roads Order

The Exceat Bridge project involves the realignment and replacement of the existing single lane bridge at the A259 over the river Cuckmere with a new two-lane bridge with a footway. The Project will deliver a major improvement in the highway connection between Eastbourne and Seaford.  The Council needs to secure additional land for the Project. Whilst the Council is seeking to negotiate acquisition of the land by voluntary agreement, it is proposed to make a Compulsory Order in case any negotiations prove unsuccessful. As the works will cross a river and involve diversion of footpaths, it is also proposed to make a Bridge Order under the Highways Act 1980 and Side Roads Order in order to deliver the Project.

 

P

 

KD

 

 

Report, other documents may also be submitted

 

Chris Marks

01273 335350

 

</PI8>

<PI9>

18 Jul 2023

Cabinet

 

Internal Audit Annual Report and Opinion 2022/23

To consider the Internal Audit Annual Report and Opinion 2022/23 including quarter 4.

 

 

 

 

 

 

Report, other documents may also be submitted

 

Nigel Chilcott

01273 481992

 

</PI9>

<PI10>

18 Jul 2023

Lead Member for Adult Social Care and Health

 

Homes for Ukraine - Extension of Support into Work Programme

The Lead Member is asked to approve a 12 month extension to the Support into Work programme which is being delivered as part of the Homes for Ukraine Programme. Support into Work provides skills and employability training and language courses and supports access to local employment for Ukrainian guests and other migrant, refugee and asylum seeker groups living in East Sussex.

 

 

 

KD

 

 

Report, other documents may also be submitted

 

Miranda Shawcross

01273 335338

 

 

</PI10>

<PI11>

24 Jul 2023

Lead Member for Resources and Climate Change

 

Partnerships for People and Place - Update

To update on the progress with Stage 3 of the Partnerships for People and Place Project and to seek approval to accept additional grant funding towards the Project.

 

 

 

 

 

 

Report, other documents may also be submitted

 

Bekki Freeman

01273 481630

 

</PI11>

<PI12>

24 Jul 2023

Lead Member for Education and Inclusion, Special Educational Needs and Disability

 

Proposed reorganisation of Grove Park School

To consider the outcome of a consultation to reorganise Grove Park School, and, if appropriate, to seek approval to publish a statutory proposal.

 

 

 

KD

 

 

Report, other documents may also be submitted

 

Gary Langford

01273 481758

 

</PI12>

<PI13>

July 2023

Director of Communities, Economy and Transport

 

Transport for the South East technical call off contract

The Director will approve the contract award for the Transport for the South East technical call off contract, that will allow for the delivery of our technical programme.

 

P

 

KD

 

 

Report, other documents may also be submitted

 

Jasmin Barnicoat

01273 481892

 

</PI13>

<PI14>

July 2023

Director of Communities, Economy and Transport

 

Hastings Public Realm and Green Connections Consultation and Preliminary Design

To consider direct award of the Consultation, Preliminary Design and relevant surveys for the Hastings Public Realm and Green Connections project to Arup. Arup worked on previous design work for this project, led and managed by Hastings Borough Council. This project has £9.834m of funding from Hastings Town Deal and £400k from the Local Growth Fund. This commission is valued at £700k.

 

 

 

KD

 

 

Report, other documents may also be submitted

 

Ellie McDaniel

01273 335464

 

</PI14>

<PI15>

July 2023

Chief Operating Officer

 

Award of contract for IT device supply and associated services

To approve the award of contract to the recommended supplier for the supply of end-user IT devices (laptops, & desktops) and associated services. The contract will be used to refresh the existing corporate estate, and for any other business as usual or project device needs.

 

P

 

KD

 

 

Report, other documents may also be submitted

 

Matt Scott

07552 286752

 

</PI15>

<PI16>

July 2023

Chief Operating Officer

 

Award of Contract for Sorrel Drive Capital Project

A decision is required to enter into a building contract with an ESCC Framework Contractor. The capital project seeks to extend the Sorrel Drive Children’s Resource Centre and carry out further internal alterations in support of children’s day and residential respite care facilities.

 

 

 

KD

 

 

Report, other documents may also be submitted

 

Nigel Brown

07394 410630

 

</PI16>

<PI17>

July 2023

Chief Operating Officer

 

Award of Pre-Contract Services Agreement (PSCA) for the ESCC youth centres for The Joff, Peacehaven and Heathfield Youth Centre, Heathfield to appoint a contractor

This is for pre contract services to enable a tender package to be prepared for works to The Joff Youth Centre, Peacehaven and Heathfield Youth Centre. The works will increase the number of regular positive activities and clubs available to young people aged 11 to 19 (up to 25 for young people with Special Educational Needs and Disabilities) in the areas.

 

 

 

KD

 

 

Report, other documents may also be submitted

 

Nigel Brown

07394 410630

 

</PI17>

<PI18>

31 Aug 2023

Lead Member for Adult Social Care and Health

 

Commissioning  East Sussex Community Network (ESCN)

To agree the East Sussex Joint Community Mental Health Commissioning of core services known as the East Sussex Community Network (ESCN).

This project is to recommission all community provision in scope (£4,500,000), aligning support with emerging mental health transformation, and Emotional Wellbeing Services (EWS) in Primary Care, ensuring compatibility and interoperability through co-design and development. 

This is driven by local place-based priorities, including service users and their carers, NHS Sussex, East Sussex Local Authority, Primary Care Networks (PCN) and EWS workstreams. It will ensure that future services maximise the offers of support for people in their local communities.

 

 

 

KD

 

 

Report, other documents may also be submitted

 

Kenny Mackay

01323 463946

 

</PI18>

<PI19>

11 Sep 2023

Lead Member for Education and Inclusion, Special Educational Needs and Disability

 

Holy Cross CE Primary School

To update the Lead Member following the consultation on the proposed closure of Holy Cross CE Primary School and to seek approval for next steps.

 

 

 

KD

 

 

Report, other documents may also be submitted

 

Gary Langford

01273 481758

 

</PI19>

<PI20>

11 Sep 2023

Lead Member for Education and Inclusion, Special Educational Needs and Disability

 

Household Support Fund Round 4

Approval of the proposed use of the Household Support Fund Round 4 for the period 1 October – 31 March 2024 for the spend on children and families.  A report is also being considered by the Lead Member for Adult Social Care and Health for the spend of this fund on adults.

 

 

 

KD

 

 

Report, other documents may also be submitted

 

Jessica Stubbings

01323 463537

 

</PI20>

<PI21>

15 Sep 2023

Lead Member for Adult Social Care and Health

 

Household Support Fund Round 4 (HSF4)

Approval of the proposed use of the Household Support Fund Round 4 for the period (1 October – 31 March 2024) for the spend allocations manged by Adult Social care and Health (ASC&H) which include District and Borough allocations, Voluntary and Community Social Enterprise organisations (VCSE) allocations, allocations to Warmer Homes and allocations to Food Banks/Food Partnerships.

A report is also being considered by the Lead Member for Education and Inclusion, Special Educational Needs and Disability (EISEND) for the spend of the Household Support Fund on children and families.

 

 

 

KD

 

 

Report, other documents may also be submitted

 

Paul Bolton

01273 336353

 

</PI21>

<PI22>

18 Sep 2023

Lead Member for Resources and Climate Change

 

Exceat Bridge Improvement Scheme land acquisition and compensation

Various parcels of land subject to acquisition and/or compensation in connection with the Exceat Bridge Improvement scheme.  Scheme reported to Cabinet in 2017 and approved as part of the capital programme. Planning permission for the scheme was secured in December 2022.

 

P

 

KD

 

 

Report, other documents may also be submitted

 

Zoe Tweed

07701 021868

 

</PI22>

<PI23>

25 Sep 2023

Lead Member for Transport and Environment

 

Petition to 'introduce a lorry route network similar to the one in West Sussex, so that HGVs are redirected away from narrow local roads in our villages'

To consider whether the existing approach to freight movements in East Sussex, as set out in LTP3, needs updating and to consider HGV movements through Ringmer in order to respond to the petition calling on the County Council to introduce a lorry route network similar to the one in West Sussex.

 

 

 

KD

 

 

Report, other documents may also be submitted

 

Lisa Simmonds, Tessa Sweet-Escott

0345 6080190, 0345 6080190

 

</PI23>

<PI24>

25 Sep 2023

Lead Member for Transport and Environment

 

Eastbourne Town Centre Movement and Access Package Phase 2b & Victoria Place Levelling Up Fund (Seaside Road to Grand Parade) Public Consultation Results

To approve the East Sussex County Council response and report on the Eastbourne Town Centre Movement and Access Package Phase 2b public consultation, moving to complete the detailed design and construction of the Victoria Place section of the Terminus Road scheme.

 

 

 

KD

 

 

Report, other documents may also be submitted

 

Isobel Kellett

07513 833903

 

</PI24>

<PI25>

28 Sep 2023

Cabinet

 

East Sussex, Brighton & Hove and the South Downs NPA Waste and Minerals Plan Review

To recommend to Full Council that; the modifications proposed to the Submission version of the Waste and Minerals Plan Review are published for statutory public consultation.  These modifications are deemed necessary in order for the Plan to be found ‘sound’ and are in response to feedback received from the Planning Inspectorate following the Public Examination into the Plan in November 2022.

 

 

 

KD

 

 

Report, other documents may also be submitted

 

Ed Sheath

01273 481632

 

</PI25>

<PI26>

28 Sep 2023

Cabinet

 

Report on the County Council's progress in becoming a carbon neutral council

The agreed Notice of Motion covering ESCC’s declaration of a climate emergency committed the County Council to: report annually on its progress towards the target of achieving carbon neutrality from its activities as soon as possible and in any event by 2050.

 

 

 

 

 

 

Report, other documents may also be submitted

 

Andy Arnold

01273 481606

 

</PI26>

<PI27>

September 2023

Director of Adult Social Care and Health

 

Sexual Health Services Procurement

Approve the award of the Specialist Sexual Health Contract that has been subject to competitive tender in line with the Lead Members decision to delegate the decision to the Director of Adult Social Care & Health on 20 April 2023.

 

 

 

KD

 

 

Report, other documents may also be submitted

 

Tony Proom

01273 335252

 

</PI27>

<PI28>

17 Oct 2023

Lead Member for Resources and Climate Change

 

To approve the granting of a new Lease to the Trustees of the West Hills & District Community Centre

The current Lease dated 12 March 2008 expires 11 March 2023 and it is proposed that ESCC grant the Trustees a new Lease for a period of 25 years which will allow the Trustees to be able to seek grant funding.

 

P

 

KD

 

 

Report, other documents may also be submitted

 

Joanne Johnston, Zoe Tweed

01273 336621, 07701 021868

 

</PI28>

<PI29>

October 2023

Chief Operating Officer

 

Award of contract for Salary Sacrifice Lease Car scheme (Electric Vehicles)

East Sussex County Council wants to introduce a Salary Sacrifice Lease Car scheme for electric vehicles. This will allow employees to access electric vehicles at a saving compared to conventional purchase. This will help employees to access greener transport and will therefore support the Council’s climate emergency plans. It will also provide an attractive staff benefit, helping to aid recruitment and retention. The scheme will be run as a managed service by a private provider, in order to facilitate employee access to a range of good quality vehicles which represent good value for money. The managed service will also ensure the council is compliant with all relevant HMRC legislation, and that the administrative burden for the authority is minimal.

 

P

 

KD

 

 

Report, other documents may also be submitted

 

Nicholas Earley

01273 335061

 

</PI29>

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