Decision details

A review of the Orbis Customer Access toolsets within IT&D has highlighted a need to improve current service capability and reduce the risk of ineffective asset management across all three Orbis partners.

The POISE framework has been created by Brunel University London to assist bodies with consolidating spend and reducing demand on procurement resource for a range of IT products or services

It was decided to procure under the POISE framework. There were three successful responses to the Framework Prime Reseller’s Market Assessment received from solution providers:

It was decided that the Direct award of the contract went to TET Limited partnering with Cherwell. Following the outcome of the market assessment activity and scoring of the demonstration/scenarios and Best and Final Offers presented by the three remaining solution providers, TET/Cherwell scored the highest overall and was therefore the most economically advantageous tender. The contract value is £447,000.

Option 1: Do nothing

Rejected not a viable option due to existing products being end of life and unable to meet Orbis agreed savings.

Option 2: G-Cloud

Rejected as Public Sector price as opposed to Orbis deal. Circa 20% higher anticipated costs versus competitive tender

Option 3: Technology Products 2 – Software Lot or other framework

Rejected as reseller only, margins applied up to 5%? Limited marketplace if solutions not resold. Limited access to SaaS products.

Option 4: Full OJEU tender

Rejected, a good opportunity to test market and achieve good value. However, the time frames for completion will adversely impact IT