Agenda and draft minutes

Full Council - Tuesday, 10th May, 2022 10.00 am

Venue: Council Chamber, County Hall, Lewes. View directions

Contact: Andy Cottell  01273 481935

Media

Items
No. Item

1.

To elect a Chairman of the County Council

Additional documents:

Minutes:

Councillor Galley (Vice Chairman of the County Council) in the Chair

1.1          The following motion was moved by Councillor Glazier and seconded –

‘To elect Councillor Pragnell to serve as Chairman of the County Council for the ensuing year’.

1.2          There being no other nominations, the Chairman put the motion to the vote and declared Councillor Pragnell elected as Chairman for the ensuing year. Councillor Pagnell made a declaration of acceptance of office and took the Chair.

Councillor Pragnell in the Chair

1.3       The Chairman thanked the Council for the honour it had bestowed on him in re-electing him as Chairman for a further year.

2.

To appoint a Vice Chairman of the County Council

Additional documents:

Minutes:

2.1       The following motion was moved by Councillor Glazier and seconded –

            ‘To appoint Councillor Galley to serve as Vice Chairman of the County Council for the ensuing year’.

2.2       The following motion was moved by Councillor Scott and seconded –

            ‘To appoint Councillor Daniel to serve as Vice Chairman of the County Council for the ensuing year’.

2.3       The Council agreed to vote by a show of hands. Following the vote, the Chairman decaled Councillor Galley appointed as Vice Chairman of the County Council for the ensuing year. Councillor Galley made a declaration of acceptance of office and took his seat as Vice Chairman.

3.

Minutes of the meeting held on 22 March 2022 pdf icon PDF 583 KB

Additional documents:

Minutes:

3.1       RESOLVED – to confirm as a correct record the minutes of the County Council meeting held on 22 March 2022.

4.

Apologies for absence

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Minutes:

4.1       Apologies for absence were received on behalf of Councillors Johanna Howell, Paul Redstone and John Ungar.

5.

Chairman's business

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Minutes:

KEITH HINKLEY

5.1       The Chairman stated that Keith Hinkley, our Executive Director of Adult Social Care and Health, has been a key part of the senior officer team here since he was appointed as Director of Adult Social Care in January 2005. I am aware that newer Members may not know Keith as, since October 2020 he has worked primarily in West Sussex as part of our local improvement partnership. Keith will be retiring later this month and I know we will all want to mark the occasion and thank Keith for all he has done for East Sussex. Keith joined the County Council in March 1992 and held various roles before becoming a Chief Officer. His contribution, professionalism and leadership in the transformation of adult social care services, the wider county council and the integration with health has been outstanding. I know you will all join me in wishing Keith a long and happy retirement. The Leader of the Council and Group Leaders also paid tribute to Keith.

CHAIRMAN’S ACTIVITIES

5.2       The Chairman reported that he had attended four engagements since the last meeting of the Council - the Reception for the Queens Award for voluntary service nominees, a performance of The Mikado at the White Rock Theatre, Hastings, the Mayoring Ceremony in Winchelsea and the Mayor Making Ceremony at Rye.

PETTITIONS

5.3       The following petitions were presented before the meeting by members:

Councillor Maples                                                                                              

- calling for Brighton & Hove City Council to have representation on the Pension Committee

Councillor Rodohan                                                                                            

- calling on the County Council to make Compton Place Road, Eastbourne safe for school children

PRAYERS

5.4       The Chairman thanked the Right Reverend Richard Moth for leading prayers before the meeting.

6.

Record of delegation of Executive Functions pdf icon PDF 224 KB

The Leader to present to the County Council their written record of delegations

of executive functions to Cabinet members including:

 

(a)          names of the County Councillors appointed to the Cabinet;

 

(b) the extent of any authority delegated to cabinet members individually as

portfolio holders;

 

(c) appointment to the position of Deputy Leader

 

(d) the terms of reference and constitution of the Cabinet and any executive

committees together with the names of cabinet members appointed to them

 

(e) the nature and extent of any delegation of executive functions to local

committees

(f) the nature and extent of any delegation to officers

Additional documents:

Minutes:

6.1       In accordance with the Constitution, the Leader of the Council presented his written record to the Council of the appointment of Deputy Leader and appointments to the Cabinet, their portfolios and his delegation of executive functions. A copy of the Leader’s report is attached to these minutes.

7.

Declarations of Interest

Additional documents:

Minutes:

7.1       There were no declarations of interest.

8.

Reports

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Minutes:

8.1       The Chairman of the County Council, having called over the reports set out in the agenda, reserved the following for discussion:

 

Governance Committee report – paragraph 2 (Amendment to the Constitution – debate on Cabinet priorities)

NON-RESERVED PARAGRAPHS

 

8.2       On the motion of the Chairman of the County Council, the Council adopted those paragraphs in reports that had not been reserved for discussion as follows:

Governance Committee report – paragraph 1 (allocation to Groups of places on committees) and paragraph 3 (Adoption Agency Delegation)

Standards Committee report – paragraph 1 (annual report)

 

9.

Report of the Governance Committee pdf icon PDF 232 KB

Additional documents:

Minutes:

Paragraph 2 (Amendment to the Constitution – debate on Cabinet priorities)

9.1       Councillor Glazier moved the reserved paragraph in the Governance Committee’s report.

9.2       The following amendment was moved by Councillor Daniel and seconded:

a)    Standing order 10 (11)

At the July meeting, to debate the Cabinet’s priorities for the year ahead, with the exception of a year of Full Council elections when the debate will be held at the annual meeting

 

b)    Standing Order 23 (2)

No speech shall exceed five minutes except twhere the Leader of the Council and the Leaders of the Opposition Groups are speaking at the start of the debate on the Cabinet’s priorities. In this instance, each Leader shall be permitted to speak for up to 101 minutes – see Standing Order 45.

 

c)    Standing Order 32.8

The Leader of the Council shall have a right of reply to the debate on the Cabinet’s priorities for the year ahead.

 

d)    Standing Order 45

DEBATE OF CABINET’S PRIORITIES FOR YEAR AHEAD

olAt the July meeting of the Council up to 90 minutes shall be set aside for a debate of the Cabinet’s priorities for the year ahead (and its past achievements) with the exception of a year of Full Council elections when the debate will be held at the annual meeting. The Leader of the Council and the Leaders of the Opposition Groups shall be entitled to speak first and shall each be permitted to speak for up to 101 minutes. Any extension must be agreed by the Council. Otherwise the normal restrictions on the length of speeches shall apply. No motions may be moved during this debate. At the end of the 90 minutes’ period (or sooner if the debate is concluded in less time) the Leader of the Council shall be entitled to reply to the debate.

 

9.3       Councillor Glazier indicated that he would be willing to accept the amendment.

9.4       The amended motion was CARRIED.                     

10.

Appointments to Committees and Sub-Committees pdf icon PDF 32 KB

(a) Scrutiny Committees

Health Overview and Scrutiny

People

Place

 

(b) Audit Committee

(c) Governance Committee

(d) Regulatory Committee

(e) Planning Committee

(f) Standards Committee

(g) Pension Committee

 

(Note 1: The proposed nominations from political and independent groups will be tabled at the meeting)

(Note 2: In accordance with the statutory provisions, the proposed allocation of places to political and independent groups is set out in the report of the Governance Committee)

Additional documents:

Minutes:

10.1     Councillor Bennett moved, and it was seconded, that the appointments be made to the Committees and Sub-Committees listed in item 8 of the agenda, in accordance with the list of nominations from the political and independent groups, which had been circulated.

 

10.2     The motion was CARRIED.

 

11.

Appointment of Members to other Committees and Panels

(a) County Joint Consultative Committee (5 members of the County Council)

(b) County Consultative Committee (Governors) (5 members of the County

Council)

(c) Joint Advisory Committee (Schools) (5 members of the County Council)

(d) Standing Advisory Council for Religious Education (5 members of the

County)

(e) Corporate Parenting Panel (7 members of the County Council)

 

[The memberships proposed by the political and independent groups will be circulated to members in advance of the meeting]

Additional documents:

Minutes:

11.1     Councillor Bennett moved, and it was seconded, that the appointments be made to the Committees and Panels listed in item 9 of the agenda, in accordance with the list of nominations from the political and independent groups, which had been circulated.

 

11.1     The motion was CARRIED

12.

Confirmation to the continuation of other bodies

Approved Marriage Premises Review Panel

Recruitment Panel (Chief Executive, Directors and Deputies)

Commons and Village Green Registration Panel

[The composition of these bodies is set out in the Constitution]

Additional documents:

Minutes:

12.1     Councillor Bennett moved, and it was seconded, that the bodies listed in agenda item 10 be continued, that the political balance provisions shall not apply to these Panels and that members be appointed by the Chief Executive as the need arises.

 

12.2     The motion was CARRIED (with no member voting against).

 

13.

Appointment to the Discretionary Transport Appeal Panel

[The membership of the Panel, proposed by the political groups will be tabled at the

meeting]

Additional documents:

Minutes:

13.1     Councillor Bennett moved, and it was seconded, that the political balance provisions would not apply to the membership of the Discretionary Transport Appeal Panel and that members be appointed in accordance with the list of nominations from political groups that had been circulated.

 

13.2     The motion was CARRIED (with no member voting against).

 

14.

Appointment of Chairs and Vice Chairs

(a) Chair of the Regulatory Committee

(b) Chairs and Vice-Chairs of the Scrutiny Committees

(c) Chair and Vice Chair of the Audit Committee

(d) Chair of the Governance Committee

(e) Chair and Vice-Chair of the Planning Committee

(f) Chair of the Pension Committee

(g) Chair of the Standards Committee

Additional documents:

Minutes:

14.1     The following motion, moved by Councillor Bennett and seconded, was CARRIED:

 

To appoint the following members to positions listed below’:

 

Committee

 

Chair

Vice-Chair

Regulatory

 

Chris Dowling

 

Audit Committee

 

Swansborough

Fox

People Scrutiny Committee

 

Howell

Ungar

Place Scrutiny Committee

 

Beaver

Hilton

Health Overview and Scrutiny Committee

 

Belsey

Robinson

Governance Committee

 

Glazier

 

Planning Committee

 

Liddiard

Barry Taylor

Pension Committee

 

Fox

 

Standards Committee

Belsey

 

 

 

15.

Questions from members of the public pdf icon PDF 301 KB

Additional documents:

Minutes:

13.1     Copies of the questions from members of the public and the answers from Councillor Fox (Chair of the Pension Committee) are attached to these minutes. A Supplementary question was asked and responded to.

16.

Questions from County Councillors pdf icon PDF 8 KB

(a)  Oral questions to Cabinet Members

(b)  Written Questions of which notice has been given pursuant to Standing Order 44

 

 

Additional documents:

Minutes:

14.1   The following members asked questions of the Lead Cabinet Members indicated and they responded:

 

Questioner

 

Respondent

Subject

Councillor Shuttleworth

Councillor Simmons

Coordination of works on the highway by fibre optic companies to minimise disruption to residents

 

Councillor Murphy

Councillor Glazier

Number of Judicial Reviews in which the County Council was a party in 2021/22 quarter 3

 

Councillor Osborne

Councillor Claire Dowling

Involvement of local members when considering changes to bus services

 

Councillor Scott

Councillor Glazier

Update regarding progress of the Gateway Project in Hastings

 

Councillor Webb

Councillor Maynard

Ukrainian refugee payment scheme and safeguarding issues in relation to placements

 

Councillor Georgia Taylor

Councillor Glazier

Representations regarding the subsidy to oil, and gas companies and a windfall tax on profits made by such companies

 

Councillor Stephen Shing

Councillor Maynard

Checks made on refugees prior to being housed with families in the UK

 

14.2     One written question was received from Councillor Lambert for the Lead Member for Resources and Climate Change. The question and answer are attached to these minutes. The Lead Member responded to a supplementary question.

17.

Report of the East Sussex Fire Authority pdf icon PDF 219 KB

Additional documents: