Agenda and minutes

Governance Committee
Tuesday, 23rd April, 2019 11.00 am

Venue: Committee Room, County Hall, Lewes. View directions

Contact: Andy Cottell  01273 481955

Items
No. Item

37.

Minutes of the meeting held on 5 March 2019 pdf icon PDF 76 KB

Minutes:

37.1     RESOLVED – that the minutes of the previous meeting of the Committee held on 5 March be confirmed and signed as a correct record.

38.

Reports

Minutes:

38.1     Copies of the reports referred to below are included in the minute book.

39.

Scrutiny Committee size pdf icon PDF 162 KB

Report by Assistant Chief Executive

Minutes:

39.1     The Committee considered a report by the Assistant Chief Executive regarding the size of the People and Place Scrutiny Committees.

39.2     The Committee RESOLVED (by a majority of 4 votes to 1) not to recommend any change to the size of the People and Place Scrutiny Committees.

[Councillor David Tutt voted against the above resolution]

40.

Allocation of places on Committees, Sub-Committees, Panels and other bodies pdf icon PDF 118 KB

Report by Assistant Chief Executive

Minutes:

40.1     The Committee considered a report by the Assistant Chief Executive regarding the allocation of places on committees to groups.

 

40.2     The following amendment moved by Councillor Tutt and seconded was LOST (by 3 votes to 2)

The People and Place Scrutiny Committees should be chaired by councillors from opposition groups and the Conservative Group be allocated the Vice-Chair position on each on these committees.

40.3     The Committee RESOLVED – to recommend the County Council to:

a) allocate to the political and independent groups the places on, and membership of, the main committees as set out in Appendix 1 of the report

b) allocate places on the other committees and panels as set out in Appendix 2 of the report; and

c) allocate the Chair and Vice Chair positions on committees as set out in the table below

Committee

 

Chair

Vice-Chair

Regulatory

 

Conservative

 

Audit Committee

Liberal Democrat

Conservative

People Scrutiny Committee

 

Conservative

Liberal Democrat

Place Scrutiny Committee

 

Conservative

 

Labour

Health Overview and Scrutiny Committee

 

Conservative

Conservative

Governance Committee

 

Conservative

 

Planning Committee

 

Conservative

Conservative

Pension Committee

 

Conservative

 

Standards Committee

Conservative

 

 

41.

Amendment to Constitution - Financial Regulations pdf icon PDF 209 KB

Report by Chief Finance Officer

Additional documents:

Minutes:

41.1     The Committee considered a report by the Chief Finance Officer regarding proposed updates to the Council’s Financial Regulations.

41.2     The Committee RESOLVED to recommend the County Council to:

1) agree the revised Financial Regulations as set out in Appendix 2 of the report; and

2) authorise the Assistant Chief Executive to update the Council’s Scheme of Delegation to Officers accordingly

42.

Appointments to the Independent Remuneration Panel pdf icon PDF 72 KB

Report by Assistant Chief Executive

Minutes:

42.1     The Committee considered a report by the Assistant Chief Executive regarding appointments to the Independent Remuneration Panel.

42.2     The Committee RESOLVED to appoint Daphne Bagshawe, Duncan Keir and Fiona Leathers to the Independent Remuneration Panel for a term of 5 years.  

43.

East Sussex Pension Board - Appointment of Members pdf icon PDF 216 KB

Report by Chief Operating Officer

Minutes:

43.1     The Committee considered a report by the Chief Operating Officer regarding appointments to the Pension Board, together with exempt information contained in a later agenda item.

43.2     The Committee RESOLVED to:

1) agree to the appointment of the  Pension Board members as set out in paragraph 2.5 of the report;

2) agree to the appointment of Ray Martin as the Independent Chair of the Pension Board; and

3) agree the staggered terms of membership set out in section 3 of the report

 

44.

Exclusion of Public and Press

To consider excluding the public and press from the meeting for the remaining agenda items on the grounds that if the public and press were present there would be disclosure to them of exempt information as specified in paragraph 1 of Part 1 of Schedule 12A to the Local Government Act 1972 (as amended), namely information relating to any individual

 

Minutes:

44.1     It was RESOLVED to exclude the press and public from the meeting for the remaining agenda item on the grounds that if the press and public were present there would be disclosure to them of exempt information as specified in paragraph 1 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended), namely information relating to any individual.

45.

East Sussex Pension Board

Minutes:

45.1     The Committee considered a report by the Chief Operating Officer which provided exempt information in support of an earlier agenda item.

45.2     The Committee RESOLVED to note the report