Agenda and minutes

Orbis Joint Committee - Monday, 28th September, 2015 11.30 am

Venue: CC1, County Hall, Lewes. View directions

Contact: Simon Bailey  Democratic Services Officer

No. Item


Apologies for absence

To receive any apologies for absence


Apologies were received from Julie Fisher, Deputy Chief Executive (SCC) and Marion Kelly, Chief Finance Officer (ESCC).


Minutes of the meeting held on 29 June 2015 pdf icon PDF 183 KB

To agree the minutes of the last meeting as a correct record of the meeting.


The minutes of the meeting held on the 29 June 2015 were agreed.


Declarations of interest

To receive any declarations of interest.


There were no declarations of interest.


Procedural matters


Members' Questions

The deadline for Members’ questions is 12pm four working days before the meetings (22 September 2015).





There were no Members’ questions.


Public Questions

The deadline for public questions is seven days before the meeting (21 September 2015)





There were no questions from members of the public.


Orbis Business Plan pdf icon PDF 298 KB

To approve the three year (2016/17 – 2018/19) business plan and to recommend the investment proposals and the roadmap for integration, contained in the business plan,  to the Cabinets of East Sussex County Council and Surrey County Council for approval.



Additional documents:


The Chief Operating Officer for Orbis introduced the report and outlined the key components of the Business Plan. The Committee discussed the benefits and investment required to deliver the Business Plan. The Chief Operating Officer highlighted that the benefits are based on business efficiencies and do not depend on business growth. The Committee noted that investment in the Business Solutions Platform and the replacement of the existing Enterprise Resource Planning (SAP) system will be subject to a separate business case and approval process.






It was resolved:

a)     to approve the three year (2016/17-2018/19) business plan; and

b)     to recommend the investment proposals and the roadmap for integration contained within it to the Cabinets of both Surrey County Council and East Sussex County Council for approval.


Reasons for Decisions:


Approval of the business plan is necessary in order for the partnership to implement the integration required to deliver the Target Operating Model. The implementation requires investment from both authorities to realise efficiencies that will be achieved through full integration as set out in the business plan