Agenda and minutes

Orbis Joint Committee - Friday, 19th February, 2016 1.00 pm

Venue: Members' Conference Room, County Hall, Kingston on Thames KT1 2DN

Contact: Simon Bailey  Democratic Services Officer

No. Item


Apologies for absence

To receive any apologies for absence.


Apologies were receivedfromMarion Kelley.


Minutes of the previous meeting pdf icon PDF 159 KB

To agree the minutes of the last meeting as a correct record of the meeting.


TheChairmannotedthat the minutesincluded aparagraphwhich was repeated,apartfromthisamendment theminuteswereagreed as an accuraterecordofthe meeting.



Declarations of interest

To receive any declarations of interest.


None were received.


Procedural matters

4a        Members’ Questions

            The deadline for Members’ questions is 12pm four working days before the meeting (15 February 2016).

4b        Public Questions

            The deadline for public questions is seven days before the meeting (12 February 2016).


a          MEMBERS'QUESTIONS  [Item4a]

None were received.


b          PUBLIC QUESTIONS  [Item4b]

None were received.



Orbis Progress Update pdf icon PDF 196 KB

To present an update to Joint Committee as the Partnership moves into the implementation phase.

Additional documents:


Keypointsraisedduring the discussion:


1.  TheChiefPropertyOfficerintroducedthereport informingthe Committeethat therewerefourkeyareas totheprogramme highlighted in the report.Memberswere toldthat it was coming upto the first anniversaryofOrbisandthat levelsofefficiencies were currentlybeing reviewed throughfeedbackfromstrategiccustomers.

2.  A question was raisedon whatworkwould beimplementedfollowing the completion of the businessplan;officerscommentedthatafter this

was completed, the programme board wouldfocuson howtheOrbis arrangementsaffectbusinessas usual (BAU).

3.  TheCommitteewas informedthat the viewsof employeeshad been collatedfromthe staffsurveyand each service would produce an

action plant  ...  view the full minutes text for item 19.


Formalising and Expanding the Orbis Partnership pdf icon PDF 226 KB

To provide an update to the Joint Committee on the development of the Inter Authority Agreement (IAA) between East Sussex County Council (ESCC) and Surrey County Council (SCC) and the due diligence process for Brighton and Hove City Council to join the Orbis Partnership.


Keypointsraised during the discussion:


1.  TheChiefOperatingOfficerforEast Sussex County Council (ESCC) introducedthereport and informedthe Committee that the agreement would beformallysignedfollowingtheconclusionoftheOrbisJoint Committeemeeting.




It was agreedthat;


i.    the Joint Committee noted andconsideredthe content of the IAA between ESCC and SCC beforethedocument is sealed bythe Councils.


ii.    the Committeerecognised thata processofduediligence is currently beingundertakenfor BHCC to jointhe partnership.



Date of the next meeting

The next meeting of the Joint Committee will be held on 22 April 2016 at 14.00 in meeting room CC1, County Hall, Lewes.


Thenext OrbisJointCommitteewill be held on22 April 2016 at 2.00pmat County Hall,Lewes.



Exclusion of the public

That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.




ThatunderSection 100(A)oftheLocalGovernmentAct1972, the publicbe excluded fromthemeetingfor the followingitemsofbusinesson thegrounds that they involve the likelydisclosure of exemptinformation under the relevant paragraphsofSchedule12A of theAct.



Orbis Inter Authority Agreement

To provide a copy of the Inter Authority Agreement (IAA) for the Joint Committee.



Keypoint raised during the discussion:


1.  TheChiefOperatingOfficerintroducedthereport. The Committee askeda numberof questionswhichwere responded to by the officers present beforemoving to the recommendations.




Therecommendationsagreedfrom thisreportare detailed in the Part 2 minutes.


Publicity of part 2 items

To consider whether the item considered under Part 2 of the agenda should be made available to the Press and public.


TheCommitteeagreedthatinformationrelatingto the Part2 itemswereto remain confidential.