Agenda and draft minutes

Governance Committee
Tuesday, 28th January, 2020 11.30 am

Venue: Committee Room, County Hall, Lewes. View directions

Contact: Andy Cottell  01273 481955

Items
No. Item

26.

Minutes of the meeting held on 20 September 2020 pdf icon PDF 88 KB

Minutes:

26.1     RESOLVED – that the minutes of the previous meeting of the Committee held on 20 September 2019 be confirmed and signed as a correct record.

27.

Apologies for absence

Minutes:

27.1     Apologies for absence were received from Councillor Simmons and Tutt. It was noted that Councillors Standley and Field were substituting for them.

28.

Reports

Minutes:

28.1     Copies of the reports referred to below are included in the minute book

29.

Update to Procurement and Contract Standing Orders pdf icon PDF 257 KB

Report by Chief Operating Officer

Additional documents:

Minutes:

29.1     The Committee considered a report by the Chief Operating Officer regarding proposed updates to thresholds in the Procurement and Contract Standing Orders.

29.2The Committee RESOLVED to recommend the County Council:

 

1)            approve the proposed changes to thresholds in the Procurement and Contract Standing Orders as set out in the report and Annex 1; and

2)            delegate authority to the Director of Procurement in consultation with the Chief Operating Officer and the Assistant Chief Executive to make further changes to the thresholds in the Procurement and Contract Standing Orders to reflect any changes made by the Government

 

 

 

30.

Constitutional changes arising from withdrawal from the European Union pdf icon PDF 249 KB

Report by Assistant Chief Executive

Minutes:

30.1     The Committee considered a report by the Assistant Chief Executive regarding proposed amendments to the Council’s Constitution, instruments and agreements following the United Kingdom’s withdrawal from the European Union

30.2     The Committee RESOLVED to recommend the County Council to agree:

1) to amend the County Council’s Constitution as set out in paragraph 2.1 of the report;

2) to agree to the wording set out at paragraph 2.2 of the report being inserted in Part 1 of the Council’s Constitution; and

3) to delegate authority to the Assistant Chief Executive to amend the Council’s Constitution, policies, procedures and guidance or any other legal instrument or agreement to reflect any changes in legislation arising from the United Kingdom’s withdrawal from the European Union.

 

31.

Amendment to Constitution - Officer Employment Procedure Rules pdf icon PDF 203 KB

Report by Chief Operating Officer

Additional documents:

Minutes:

31.1     The Committee considered a report by the Chief Operating Officer in relation to a proposed amendment to the Officer Employment Procedure Rules.

31.2     The Committee RESOLVED to agree to recommend the County Council to agree to the Constitution being amended as set out in the report.

32.

Appointment to Outside Body - Access Joint Committee pdf icon PDF 110 KB

Report by Assistant Chief Executive

Minutes:

32.1     The Committee considered a report by the Assistant Chief Executive regarding the appointment of a substitute member of the ACCESS Joint Committee.

32.2     The Committee RESOLVED to appoint Councillor Elford as a substitute Council representative on the ACCESS Joint Committee for the period to 11 May 2021.

33.

Pension Board - Terms of reference and appointment of a member pdf icon PDF 210 KB

Report by Chief Operating Officer

Minutes:

33.1     The Committee considered a report by the Chief Operating Officer regarding the appointment of an employer representative to the Pension Board and a proposal to amend the quorum of the Pension Board.

33.2     The Committee RESOLVED to:

1) appoint  Councillor Chris Collier to the Pension Board as an employer representative for a term ending on 4 June 2021; and

2) recommend the County Council toagree to amend the Constitution in relation to the quorum of the Pension Board as set out in paragraph 2.7 of the report

 

34.

Local Managers' Pay 2020/21 pdf icon PDF 169 KB

Report by Chief Operating Officer

Additional documents:

Minutes:

34.1     The Committee considered a report by the Chief Operating Officer regarding the LMG Managers pay award for 2020/21.

34.2     The Committee RESOLVED to defer consideration of the pay offer to be made to the LMG Managers until the outcome of the national pay negotiations is known for the reasons set out in the report

35.

Partnership Working with West Sussex County Council pdf icon PDF 297 KB

Report by Chief Operating Officer

Minutes:

35.1     The Committee considered a report by the Chief Operating Officer regarding partnership working with West Sussex County Council.

35.2     The Committee RESOLVED (by 3 votes to 2) to agree an additional payment to the Chief Executive of East Sussex County Council of £31,603 gross in recognition of the significant additional responsibilities that will be entailed as a result of being appointed as shared Chief Executive across both East and West Sussex County Councils.

[Councillors Godfrey Daniel and Kathryn Field voted against this resolution]