Decisions

Use the search options below to find information regarding recent decisions that have been taken by the Council’s Cabinet and Lead Members, and delegated decisions taken by officers.

Upcoming decisions of the Cabinet and Lead Members can be viewed in the Council’s Forward Plan, which is updated every month.

Decisions involving the procurement of goods or services can also be viewed on the Local Government Transparency Code For Contracts and Purchase Orders Over £5k webpage.

Decisions published

20/09/2022 - Extra Care Housing Contract Award ref: 1757    Recommendations Approved

ESCC Cabinet approved this tender (with contract terms of six years with the option to extend for up to 48 months) on the 30th September 2021 and agreed that the contract award decisions should be made by the Director of Adult Social Care once the submitted bids had been evaluated.

Decision Maker: Director of Adult Social Care and Health

Decision published: 26/09/2022

Effective from: 01/10/2022

Decision:

To award the Extra Care Housing contracts for The Orangery and Marlborough House, Cranbrook and Bentley Grange, Downlands Court and Margaret House to the Provider as recommended by the Panel, on the basis that their bid satisfied the quality and pricing requirements of the process and that they scored higher than other bidders for those scheme.

Lead officer: Mark Stainton


20/09/2022 - Consider approval of an ex gratia payment ref: 1756    For Determination

Decision Maker: Lead Member for Resources and Climate Change

Made at meeting: 20/09/2022 - Lead Member for Resources and Climate Change

Decision published: 20/09/2022

Effective from: 27/09/2022

Lead officer: Kathy Marriott


20/09/2022 - Heathfield Leisure Centre, Heathfield ref: 1755    For Determination

To note the outcome of the Heathfield Leisure Centre public consultation which concludes on 8 August 2022. To agree next steps for the future operation of Heathfield Leisure Centre. The Council own the freehold of this asset.

Decision Maker: Lead Member for Resources and Climate Change

Made at meeting: 20/09/2022 - Lead Member for Resources and Climate Change

Decision published: 20/09/2022

Effective from: 27/09/2022

Decision:

33.1     The Lead Member considered a report by the Chief Operating Officer together with exempt information contained in a later agenda item.

 

DECISIONS

 

33.2     The Lead Member RESOLVED to

 

(1) Note the findings of the public consultation on the future community leisure provision at Heathfield Leisure Centre that took place between 28 June 2022 and 9 August 2022.

 

(2) Approve to cease provision of non-college community use of the leisure facilities at Heathfield Leisure Centre from 17 October 2022.

 

(3) Approve the Council working with the College to ensure a smooth transition to exclusive college curriculum use of the leisure facilities.

 

(4) Delegate authority to the Chief Operating Officer in consultation with the Assistant Chief Executive to carry out all actions necessary to give effect to the recommendations in this report.

 

REASONS

 

33.3     In reaching a decision on the future of non-college community use of the leisure centre at Heathfield, the Lead Member carefully considered the consultation feedback; the equality implications set out in the Equality Impact Assessment as well as the wider financial implications.

 

33.4     The consultation responses provided a number of suggestions relating to changes to the operating model; however, none of these offered a financially sustainable model for continued non-college community use. Even with the proposed changes, significant financial resources would be required to maintain non-college community use of the Centre.

.

Divisions affected: Heathfield and Mayfield;

Lead officer: Pauline Young


20/09/2022 - Updated lease arrangements for accommodation at the Performing Arts Centre, Mountfield Road, Lewes ref: 1754    For Determination

Renewal of lease with East Sussex College of rooms in the Performing Arts Centre for 20 years and underletting some parts back to the College to facilitate use by the music services, also on a similar lease for 20 years.

Decision Maker: Lead Member for Resources and Climate Change

Made at meeting: 20/09/2022 - Lead Member for Resources and Climate Change

Decision published: 20/09/2022

Effective from: 27/09/2022

Decision:

32.1     The Lead Member considered a report by the Chief Operating Officer together with exempt information contained in a later agenda item.

 

DECISIONS

 

32.2     The Lead Member RESOLVED to:

 

(1) approve the surrender of the existing head lease of parts of the Performing Arts Centre (PAC) between East Sussex College Group and East Sussex County Council (as Trustee of East Sussex Music Trust). 

 

2) approve East Sussex County Council (as Trustee of East Sussex Music Trust) to take a new 20-year lease of the same accommodation at the Performing Arts Centre from East Sussex College Group on similar terms to the existing lease.

 

3) approve the grant of an underlease for 20 years (less one day) from East Sussex County Council (as Trustee of East Sussex Music Trust) to East Sussex College.

 

4) delegate authority to the Chief Operating Officer to determine the detailed terms of the head lease and underlease and take any other legal agreements considered appropriate to give effect to these decisions.

 

REASONS

 

32.3     The Council, as Trustee for the East Sussex Music Trust, to the lease arrangements set out in the report will enable East Sussex County Council (ESCC) to work with partner organisations to put in place the future arrangements for the PAC. These arrangements ensure continued delivery of the current service at no additional cost to ESCC.

Divisions affected: Lewes;

Lead officer: John Tripp


20/09/2022 - A grant of a new lease to Forest Row Sports Ground Association ref: 1753    For Determination

Grant of 21 year lease to Forest Row Sports Ground Association to allow continuance of use of sports ground land for team games, tennis etc and to allow continued use of Memorial Pavilion building.

Decision Maker: Lead Member for Resources and Climate Change

Made at meeting: 20/09/2022 - Lead Member for Resources and Climate Change

Decision published: 20/09/2022

Effective from: 27/09/2022

Decision:

31.1     The Lead Member considered a report by the Chief Operating Officer.

 

DECISIONS

 

31.2     The Lead Member RESOLVED to:

 

(1) Review and consider the surveyor`s report (Appendix 1 of the report) made under section 119 of the Charities Act 2011 in relation to the proposed lease as trustee of the Ashdown Forest Trust (the Charity).

 

(2) Approve the granting of a 21-year lease to Forest Row Sports Ground Association for land forming part of Ashdown Forest on the basis that, having considered the Surveyors Report, the Council is satisfied that the terms of the proposed lease are the best that can reasonably be made for the Charity.

 

(3) Delegate authority to the Chief Operating Officer to determine the detailed terms of the lease and take any other actions considered appropriate to give effect to the decision.

 

REASONS

 

31.3     The current occupancy agreements between The Forest Row Sports Ground Association (the Association), Forest Row Parish Council and the Conservators of Ashdown Forest which expire in January 2023 need to be revised. They currently prevent the Association from improving and investing in the facilities. The Conservators support the continued provision of sports facilities by the Association.

 

31.4     The lease will be at a peppercorn rental and subject to restrictions imposed by the Ashdown Forest Act and subject to the Association continuing to pursue charitable objectives. The Parish Council have agreed that there is no requirement for their continued involvement in the site and have no objection to the granting of a lease direct to the Association.

 

31.5     The Association is a registered charity; its objectives are the provision of facilities for recreation and leisure time for the benefit of inhabitants of Forest Row and surrounding areas.

 

31.6     The County Council, on behalf of the Trust, advertised in a local newspaper, the Sussex Express, seeking any comments on the proposed letting. The closing date was 8 August 2022 and no comments were received.

Divisions affected: Forest Row and Groombridge;

Lead officer: John Tripp


20/09/2022 - The East Sussex Social Value Policy ref: 1752    For Determination

To approve the new Social Value Policy, which will embed the ESCC approach to social value into the culture of the council. It will help council officers to be clear of their roles and responsibilities in this regard.

Decision Maker: Lead Member for Resources and Climate Change

Made at meeting: 20/09/2022 - Lead Member for Resources and Climate Change

Decision published: 20/09/2022

Effective from: 27/09/2022

Decision:

30.1     The Lead Member considered a report by the Chief Operating Officer.

 

DECISIONS

 

30.2     The Lead Member RESOLVED to:

 

(1) Approve the East Sussex Social Value Policy.

 

(2) Authorise the Chief Operating Officer to make, if necessary, minor modification to the Policy after finalisation.

 

REASONS

 

30.3     A draft policy for social value was created to fulfil the need for a formalised and consistent approach to social value across all departments and services within ESCC.

 

30.4     The policy has been reviewed at the Place Scrutiny Committee, giving committee members the opportunity to comment and provide input to the document and to see how it relates to and supports the Council’s strategic objectives and Buying Local initiatives.

 

Divisions affected: (All Divisions);

Lead officer: Rosalie McPhrazier


23/09/2022 - The East Sussex (A259 Friston Hill, East Dean)(Temporary Prohibition of Traffic) Order 2022 ref: 1751    Recommendations Approved

To allow East Sussex Highways to carry out works, East Sussex County Council have made an Order under Sections 14(1) and 15(1)(b) of the Road Traffic Regulation Act 1984, as amended, which will temporarily close the following length of road;

Decision Maker: Director of Communities, Economy and Transport

Decision published: 20/09/2022

Effective from: 23/09/2022

Decision:

Temporary Road Closure
A259 Friston Hill - from the junction with C40 Jevington Road to the junction with C37 Gilberts Drive

A safe route will be provided for pedestrians and vehicular access for residents and to properties maintained whenever possible with an alternative route for through traffic via A259 Seaford Road – A259 East Dean Road - A259 Eastbourne Road - A259 Sutton Road – A259 Sutton Park Road – A259 Clinton Place – A259 Station Approach – A259 Claremont Road – A259 Buckle bypass – A259 Newhaven Road – A259 Seaford Road – A259 The Drove – A259 Drove Road – A259 New Road - A26(T) Newhaven to Beddingham – A27(T) Beddingham to Polegate– A2270 Eastbourne Road – A2270 Willingdon Road – A2270 Upperton Road – A259 The Goffs – A259 High Street – A259 Church Street – A259 East Dean Road – A259 Eastbourne Road and vice versa.

The Order commences 26 September 2022 and lasts for a period of 18 months, or until works are completed, whichever is earlier. However, it is anticipated works will be undertaken from 20:00hrs to 04:00hrs between 26 & 28 September 2022 depending upon the weather conditions.

If you require further information telephone Network Management on 0345 60 80 193.

Lead officer: Rupert Clubb


20/09/2022 - Create Growth Programme bid ref: 1750    For Determination

Approval to be a partner in a bid led by Kent County Council (KCC) for the Create Growth Programme (CGP), delivered by the Government Department for Digital, Culture, Media and Sport (DCMS). Agreement to enter into partnership / grant agreement with lead authority KCC. Agreement to commission and procure services as described in the bid and delegated authority to the Director of CET for all the above.

 

Decision Maker: Lead Member for Economy

Made at meeting: 20/09/2022 - Lead Member for Economy

Decision published: 20/09/2022

Effective from: 27/09/2022

Decision:

12.1     The Lead Member considered a report by the Director of Communities, Economy and Transport together with exempt information contained in a later agenda item.

 

DECISIONS

 

12.2     The Lead Member RESOLVED to:

 

(1) Approve the proposed Create Growth Programme bid (Appendix 1 of an exempt report detailed in a later agenda item); and

 

(2) Delegate responsibility to the Director of Communities, Economy and Transport for ensuring that the County Council’s roles and responsibilities as a Consortium partner for the Create Growth programme are met.

 

REASONS

 

12.3     The programme meets the East Sussex Cultural Strategy priorities, East Sussex Growth Strategy and East Sussex County Council strategic priorities.

 

12.4     The programme will support local pre-scale up Creative businesses to grow, increase employment opportunities for residents, make available a proportion of the £7m additional funding to our creative businesses and start to build a South East investment community with an appetite to invest in creative businesses to the benefit of East Sussex businesses and residents.

 

 

Divisions affected: (All Divisions);

Lead officer: Sally Staples


16/09/2022 - The East Sussex (U2122 Mill Gap Road, Eastbourne)(Temporary Prohibition of Traffic) Order 2022 ref: 1749    Recommendations Approved

To allow SGN to carry out works, East Sussex County Council have made an Order under Sections 14(1) and 15(1)(b) of the Road Traffic Regulation Act 1984, as amended, which will temporarily close the following length of road;

Decision Maker: Director of Communities, Economy and Transport

Decision published: 09/09/2022

Effective from: 16/09/2022

Decision:

Temporary Road Closure
Mill Gap Road - from its junction with U2112 Selwyn Road to its junction with U2121 Torfield Road

A safe route will be provided for pedestrians and vehicular access for residents and to properties maintained whenever possible with an alternative route for through traffic via U2121 Torfield Road - U2112 Selwyn Road and vice versa.

The Order commences 19 September 2022 and lasts for a period of 18 months, or until works are completed, whichever is earlier. However, it is anticipated works will be undertaken between 19 September & 2 December 2022 depending upon the weather conditions.

If you require further information telephone Network Management on 0345 60 80 193.

Lead officer: Rupert Clubb