Decisions

Use the search options below to find information regarding recent decisions that have been taken by the Council’s Cabinet and Lead Members, and delegated decisions taken by officers.

Upcoming decisions of the Cabinet and Lead Members can be viewed in the Council’s Forward Plan, which is updated every month.

Decisions involving the procurement of goods or services can also be viewed on the Local Government Transparency Code For Contracts and Purchase Orders Over £5k webpage.

Decisions published

23/06/2020 - Modernising Back Office Systems ref: 1463    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 23/06/2020 - Cabinet

Decision published: 01/04/2021

Effective from: 01/07/2020


12/11/2019 - Deed of Variation to the Integrated Waste Management Services Contract ref: 1462    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 12/11/2019 - Cabinet

Decision published: 01/04/2021

Effective from: 20/11/2019


23/04/2019 - External Audit Plan 2018/19 ref: 1461    Recommendations Approved

To consider the work to be carried out by the Council’s External Auditors for the financial year 2018/19.

Decision Maker: Cabinet

Made at meeting: 23/04/2019 - Cabinet

Decision published: 01/04/2021

Effective from: 01/05/2019

Decision:

61.1     The Cabinet considered a report by the Chief Operating Officer.

61.2     It was RESOLVED – to approve the External Audit Plan for 2018/19

Reason

61.3     The External Audit Plan provides an overview of the planned scope and timing of the statutory audit of the Council’s 2018/19 accounts and identifies any significant risks

Lead officer: Ian Gutsell


23/04/2019 - Scrutiny Review of the Effectiveness of School Travel Plans ref: 1460    Recommendations Approved

Scrutiny Review of the Effectiveness of School Travel Plans

Decision Maker: Cabinet

Made at meeting: 23/04/2019 - Cabinet

Decision published: 01/04/2021

Effective from: 01/05/2019

Decision:

60.1     The Cabinet considered a report by the Place Scrutiny Committee and a report by the Director of Communities, Economy and Transport with observations on the Scrutiny Committee’s report.

60.2     It was RESOLVED to:

            1) note the report of the Scrutiny Committee; and

            2) recommend the County Council to welcome the report of the Scrutiny Committee and to agree the response of the Director of  Communities, Economy and Transport to the recommendations and their implementation as set out in the action plan attached as Appendix 1 to the Director’s report.

 

Reason

60.3     The Scrutiny Review of School Travel Plans is welcomed  as the Plans are an

important consideration in the planning process, and are often a condition applied to

planning applications, so it is important that they are effective. The Scrutiny Review has highlighted a number of issues regarding the current approach to ensuring School Travel Plans are effective and the implementation of the recommendations will be in accordance with the action plan attached as appendix 1 of the Director’s report.

 

Divisions affected: (All Divisions);

Lead officer: Simon Bailey


23/04/2019 - Scrutiny Review of the Changing Care Market: Information and Signposting ref: 1459    Recommendations Approved

To consider the report of the People Scrutiny Committee on the Scrutiny Review of the Changing Care Market: Information and Signposting

Decision Maker: Cabinet

Made at meeting: 23/04/2019 - Cabinet

Decision published: 01/04/2021

Effective from: 01/05/2019

Decision:

59.1     The Cabinet considered a report by the People Scrutiny Committee and a report by the Director of Adult Social Care and Health with observations on the Scrutiny Committee’s report.

59.2     It was RESOLVED to:

            1) note the report of the Scrutiny Committee; and

            2) recommend the County Council to welcome the report of the Scrutiny Committee and to agree the response of the Director of  Adult Social Care and Health to the recommendations and their implementation as set out in the action plan attached as Appendix 1 to the Director’s report.

 

Reason

59.3     The Scrutiny Review of the Changing Care Market: Information and

Signposting is welcomed as it provides a timely opportunity to review the provision of information and advice, and to inform the scope of improvements underway such as the Digital Transformation Project. The recommendations are to be implemented in accordance with the action plan attached as appendix 1 to the Director’s report. .

 

Lead officer: Aaron Sams


22/01/2019 - Schools Coping with Change: Observations on the Scrutiny Committee's report ref: 1458    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 22/01/2019 - Cabinet

Decision published: 01/04/2021

Effective from: 30/01/2019


26/06/2018 - Transport for the South East ref: 1456    Recommendations Approved

To update Cabinet on the ongoing development of Transport for the South East (TfSE).

Decision Maker: Cabinet

Made at meeting: 26/06/2018 - Cabinet

Decision published: 01/04/2021

Effective from: 04/07/2018

Decision:

18.1     The Cabinet considered a report by the Director of Communities, Economy and Transport

 

18.2     It was RESOLVED to –

 

(1) note the significant progress that has been made with the establishment of Transport for the South East as a Shadow Sub National Transport Body;

 

(2) note the recent award of a £1.1million of grant monies from the Department for Transport to fund the development of a Transport Strategy: and

 

(3) note that investment of £58,000 in 2018-19 has been made by East Sussex County Council (ESCC) as its contribution towards the staff costs and the development of the constitutional arrangements to secure statutory status for TfSE

 

Reason

 

18.3     Significant progress has been made with the establishment of Transport for the South East (TfSE) as a shadow Sub National Transport Body with ESCC being its accountable body and officers and members from ESCC leading its development. There have been a number of significant achievements in the last year and TfSE is already fulfilling its role of speaking with one voice about strategic transport issues across its geography. TfSE has gained traction with Government and this has resulted in the award of £1.1miliion of grant funding to take forward the development Transport Strategy. There is much work still to do to on this and the proposal to Government to achieve statutory status. As a consequence, it will be necessary to continue to levy contributions from each of the constituent authorities with ESCC making a contribution of £58,000 in 2018/19.     

 

Lead officer: Mark Valleley


26/06/2018 - Ashdown Forest Trust Fund ref: 1457    Recommendations Approved

To consider the Ashdown Forest Trust Income and Expenditure Account and Balance sheet for 2017/18

Decision Maker: Cabinet

Made at meeting: 26/06/2018 - Cabinet

Decision published: 01/04/2021

Effective from: 04/07/2018

Decision:

19.1     The Cabinet considered a report by the Chief Operating Officer

 

19.2     It was RESOLVED – to note the report and the Ashdown Forest Trust Income and Expenditure Account for 2017/19 and Balance Sheet as at 31 March 2018

 

Reason

 

19.3     To note the final accounts for the Ashdown Forest Trust for 2017/18

Divisions affected: (All Divisions);

Lead officer: Andy Fowler


26/06/2018 - Council Monitoring: Quarter 4 2017/18 ref: 1455    Recommendations Approved

To consider the end of year (quarter 4) Council Monitoring report for 2017/18.

Decision Maker: Cabinet

Made at meeting: 26/06/2018 - Cabinet

Decision published: 01/04/2021

Effective from: 04/07/2018

Decision:

4.1       The Cabinet considered a report by the Chief Executive.

 

4.2       It was RESOLVED – to note the end of year outturns for the Council Plan, revenue budget and capital programme for 2017/18.

 

Reason

 

4.3       The report set out the Council’s position and year end provisional outturns for the Council Plan targets, Revenue budget, Capital Programme, Savings Plan together with risks for 2017/18

Lead officer: Jane Mackney


23/01/2018 - Conservators of Ashdown Forest Budget 2018/19 ref: 1454    Recommendations Approved

To consider the Conservators of Ashdown Forest Budget for 2018/19.

Decision Maker: Cabinet

Made at meeting: 23/01/2018 - Cabinet

Decision published: 01/04/2021

Effective from: 31/01/2018

Decision:

46.1     The Cabinet considered a report by the Chief Operating Officer.

46.2     It was RESOLVED to:

            1) approve the Conservators’ budget  for 2018/19;

            2) recommend to the County Council the annual contribution of £61,398 for 2018/19 from the Communities, Economy and Transport budget; and

            3) approve the annual grant for 2018/19 from the Trust Fund of £65,100

Reason

46.3     The County Council has a statutory obligation to meet the shortfall between approved expenditure and income of the Conservators and it has responsibility for approving the level of expenditure.

 

 

Divisions affected: Crowborough North and Jarvis Brook; Crowborough South and St Johns; Forest Row and Groombridge; Maresfield and Buxted;

Lead officer: Ian Gutsell


23/01/2018 - Treasury Management Policy and Strategy 2018/19 ref: 1452    Recommendations Approved

To consider the Treasury Management Strategy for the financial year 2018/19.

Decision Maker: Cabinet

Made at meeting: 23/01/2018 - Cabinet

Decision published: 01/04/2021

Effective from: 31/01/2018

Decision:

44.1     The Cabinet considered a report by the Chief Operating Officer

44.2     It was RESOLVED to recommend the County Council to:

            1) approve the Treasury Management Policy and Strategy Statement for 2018/19;

            2) approve the Prudential and Treasury Indicators 2018/19 to 2020/2121; and

            3) approve the Minimum Reserve Provision Policy Statement 2018/19

 

Reason

44.3     This policy sets out the acceptable limits on ratings, investment periods, amounts to be invested and the borrowing strategy. The financial position is kept

under constant review and if at any time it is felt that any of these limits represent an

unacceptable risk appropriate and immediate action will be taken accordingly.

 

Lead officer: Ola Owolabi


12/12/2017 - Treasury Management - Stewardship Report 2016/17 ref: 1451    Recommendations Approved

To consider a report on the review of Treasury Management performance for 2016/17 and for outturn for the first six months of 2017/18, including the economic factors affecting performance, the Prudential Indicators and compliance with the limits set within the Treasury Management Strategy.

Decision Maker: Cabinet

Made at meeting: 12/12/2017 - Cabinet

Decision published: 01/04/2021

Effective from: 20/12/2017

Decision:

39.1     The Cabinet considered a report by the Chief Operating Officer

39.2     It was RESOLVED to note the Treasury Management performance in 2016/17 incorporating the mid year review for the first half of 2017/18

Reason

39.3     This report fulfils the requirement to submit an annual/half yearly report in the form prescribed in the Treasury Management Code of Practice. Short term lending throughout the period covered achieved returns between 0.46% and 0.76%. The key principles of security, liquidity and yield are still relevant in the current financial climate, the authority will be looking at future options to improve return within an acceptable level of risk. Exposure to future risk continues to be minimised through proactive and constant review of the treasury management policy.  The emphasis must continue to be able to pre-empt/react quickly if market conditions worsen.

 

Lead officer: Ola Owolabi


23/01/2018 - Reconciling Policy, Performance and Resources ref: 1453    Recommendations Approved

To consider the revenue budget, savings proposals, capital programme and draft Council Plan for 2018/19.

Decision Maker: Cabinet

Made at meeting: 23/01/2018 - Cabinet

Decision published: 01/04/2021

Effective from: 31/01/2018

Decision:

45.1     The Cabinet considered a report by the Chief Executive, together with further information received following the publication of the Cabinet agenda including a summary of the consultation meeting held with Trade Unions, comments from Sussex Police and additional comments from the Transport and Environment Scrutiny Committee Waste Review Board, representations form the Stoke Association and Care for the Carers.

 

45.2     The following amendment moved by Councillor Elkin and seconded was CARRIED

 

To amend Appendix 2 to reduce the Net Budget for Highways Contract Costs (page 78 of the agenda) by £400,000, (in respect of grass cutting), and to increase the Adult Social Care Assessment and Care Management (page 70 of the agenda)  budget by £400k.

 

45.3     It was RESOLVED to:

 

1.    Recommend County Council to:

i.        Approve in principle the draft Council Plan at Appendix 3 and authorise the Chief Executive to finalise the Plan in consultation with the relevant Lead Members;

ii.       Increase the Council Tax by 2.99%;

iii.      Increase the Adult Social Care precept by 3%;

iv.      Issue precepts accordingly to be paid by Borough and District Councils in accordance with the agreed schedule of instalments at Appendix 6;

v.         Approve the net Revenue Budget estimate totalling of £371.3m for 2018/19 as set out in Appendices 1 (Medium Term Financial Plan [MTFP]) and 2 (Budget Summary) subject to Appendix 2 being amended to reduce the Net Budget for Highways Contract Costs by £400,000, (in respect of grass cutting), and to increase the Adult Social Care Assessment and Care Management budget by £400k, and authorise the Chief Operating Officer, in consultation with the Chief Finance Officer, Leader and Deputy Leader, to make adjustments to the presentation of the Budget Summary to reflect the final settlement and final budget decisions; subject to the amendments set out below:

 

Appendix 2 being amended to reduce the Net Budget for Highways Contract Costs by £400,000, (in respect of grass cutting), and to increase the Adult Social Care Assessment and Care Management budget by £400k,

 

vi.      Approve the fees and charges set out in Appendix 5;

vii.     Approve the Capital Programme for 2017–2023 Appendix 7;

viii.    Note the MTFP forecast for the period 2018/19 to 2020/21, as set out in Appendix 1;

ix.      Note the comments of the Chief Finance Officer on budget risks and robustness, as set out in Appendix 8;

x.       Note the comments from engagement exercises set out in Appendix 9; and

xi.      Delegate authority to the Chief Finance Officer to set fees and charges for 2019/20 onwards and to report to Cabinet and County Council on those set at a level above inflation as part of quarterly monitoring.

 

2.    Agree that Chief Officers consult, where appropriate, on the savings proposals set out in the report.

 

3.    Approve the fees and charges set out in Appendix 5  relating to executive functions and to delegate authority to the Chief Finance Officer to set all fees and charges for 2019/20 onwards and to report on those set at a level above inflation as part of the quarterly monitoring;

 

4.    Continue to lobby Government through all means to provide transitional funding while the Fair Funding Review is being undertaken.

 

Reason

45.4     The financial challenge the Council faces is considerable and the choices between saving and spending areas are difficult. In making recommendations to the County Council, Cabinet have tried to be as transparent as possible about their thinking and how they have tried to balance the needs of all residents and businesses in the County for services and the affordability of those services to Council Tax payers.

 

Lead officer: Jane Mackney


12/12/2017 - Annual Progress report for Looked After Children's Services ref: 1450    Recommendations Approved

To consider the Looked After Children's Annual Report

Decision Maker: Cabinet

Made at meeting: 12/12/2017 - Cabinet

Decision published: 01/04/2021

Effective from: 20/12/2017

Decision:

38.1     The Cabinet considered a report by the Director of Children’s Services

38.2     It was RESOLVED to note the annual progress report of Looked After Children’s Services

Reason

38.3     The report summarised the performance of Looked After Children’s Services in 2016/17

Divisions affected: (All Divisions);

Lead officer: Teresa Lavelle-Hill


19/09/2017 - Council Monitoring: Quarter 1 2017/18 ref: 1449    Recommendations Approved

To consider the Council Monitoring report for the first quarter of the financial year 2017/18.

Decision Maker: Cabinet

Made at meeting: 19/09/2017 - Cabinet

Decision published: 01/04/2021

Effective from: 27/09/2017

Decision:

24.1     The Cabinet considered a report by the Chief Executive.

24.2     It was RESOLVED – to note the latest position for the Council

Reason

24.3     The report sets out the Council’s position and year end projections for the Council Plan targets, Revenue Budget, Capital Programme, Savings Plan together with Risks for 2017/18 quarter 1.

Lead officer: Jane Mackney


18/07/2017 - Internal Audit Annual Report and Opinion 2016/17 ref: 1447    Recommendations Approved

To consider the Internal Audit Services annual report and opinion for 2017/18, including the monitoring report for Quarter 4.

Decision Maker: Cabinet

Made at meeting: 18/07/2017 - Cabinet

Decision published: 01/04/2021

Effective from: 26/07/2017

Decision:

18.1     The Cabinet considered a report by the Chief Operating Officer.

18.2     It was RESOLVED – to note the internal audit service’s opinion on the Council’s control environment.

 

Reason

18.3     Reasonable assurance can be provided that East Sussex County Council had in place an adequate and effective framework of governance, risk management and internal control for the period 1 April 2016 to 31 March 2017

Divisions affected: (All Divisions);

Lead officer: Russell Banks


06/06/2017 - Educational Attainment at Key Stage 4: Observations on the Scrutiny Committee's report ref: 1445    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 06/06/2017 - Cabinet

Decision published: 01/04/2021

Effective from: 14/06/2017


06/06/2017 - Scrutiny Review of Educational Attainment at Key Stage 4 - report of the Children's Services Scrutiny Committee ref: 1444    Recommendations Approved

Scrutiny Review of Educational Attainment at Key Stage 4

Decision Maker: Cabinet

Made at meeting: 06/06/2017 - Cabinet

Decision published: 01/04/2021

Effective from: 14/06/2017

Decision:

3.1       The Cabinet considered a report by the Children’s Services Scrutiny Committee and a report by the Director of Children’s Services with observations on the Scrutiny Committee’s report

3.2       It was RESOLVED to: 

            1)         note the report of the Scrutiny Committee; and

            2)         recommend the County Council to welcome the report of the Scrutiny Committee and to agree the response of the Director of Children’s Services to the recommendations and their implementation as set out in the action plan attached a s Appendix 1 to the report

Reason

3.3       The Scrutiny Review has provided a useful insight into the attainment at Key Stage 4 and the issues related to the retention and recruitment of teaching staff in East Sussex. The report has made six recommendations which cover the recruitment and retention of teaching staff with a greater emphasis on retaining staff. The recommendations provide the opportunity to address leadership and teacher shortages in our schools and the department’s responses are set out in

the action plan. This recognises the role of the Local Authority in delivering school improvement and supports the department’s Excellence for All strategy.

Divisions affected: (All Divisions);

Lead officer: Fiona Wright


06/06/2017 - Superfast Broadband: Observations on the Scrutiny Committee's report ref: 1446    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 06/06/2017 - Cabinet

Decision published: 01/04/2021

Effective from: 14/06/2017


07/03/2017 - Council Monitoring: Quarter 3 2016/17 ref: 1441    Recommendations Approved

To consider the Council Monitoring report for Quarter 3, 2016-17.

Decision Maker: Cabinet

Made at meeting: 07/03/2017 - Cabinet

Decision published: 01/04/2021

Effective from: 15/03/2017

Decision:

63.1     The Cabinet considered a report by the Chief Executive.

63.2     It was RESOLVED – to note the latest monitoring position for the Council

Reason

63.3 The report sets out the Council’s position and year end projections for the Council Plan targets, Revenue Budget, Capital Programme, savings plan together with risks for quarter 3.

Divisions affected: (All Divisions);

Lead officer: Jane Mackney


07/03/2017 - Outcome of the Ofsted and Care Quality Commission local area Special Educational Needs and Disability (SEND) Inspection ref: 1443    Recommendations Approved

To consider the inspection report in relation to SEND services

Decision Maker: Cabinet

Made at meeting: 07/03/2017 - Cabinet

Decision published: 01/04/2021

Effective from: 15/03/2017

Decision:

67.1     The Cabinet considered a report by the Director of Children’s Services.

67.2     It was RESOLVED to note the outcomes of the inspection and that the findings of the inspection will be used to secure further improvements in the local area

Reason

67.3     The finding arising from the inspection have been noted and the areas identified for improvement will be incorporated into existing plans.

Divisions affected: (All Divisions);

Lead officer: Amanda Watson


07/03/2017 - National Funding Formula Phase 2 Consultation Response ref: 1442    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 07/03/2017 - Cabinet

Decision published: 01/04/2021

Effective from: 15/03/2017

Decision:

64.1     The Cabinet considered a report by the Director of Children’s Services

64.2     It was RESOLVED to:

            1) note the launch of Stage 2 of the consultation on a National Funding Formula for Schools, and that a response is planned by the deadline of 22 March 2017;

 

            2) note that it is still not possible to accurately quantify the impact of the government’s proposals on East Sussex schools or on the Council; and

 

            3) note the background information and potential issues for East Sussex as set out in the report.

Reason

64.3     To note the key issues for East Sussex arising from the Stage 2 National Funding Formula for schools consultation and to note the next steps.


13/12/2016 - Annual Progress Report for Looked After Children's Services ref: 1440    Recommendations Approved

To consider the Looked After Children Annual Report

Decision Maker: Cabinet

Made at meeting: 13/12/2016 - Cabinet

Decision published: 01/04/2021

Effective from: 21/12/2016

Decision:

49.1     The Cabinet considered a report by the Director of Children’s Services

49.2     It was RESOLVED to note the contents of the annual progress report for Looked after Children’s Services

Reason

49.3     The report summarised the performance of  Looked After Children’s Services in 2015/16

Divisions affected: (All Divisions);

Lead officer: Liz Rugg


15/11/2016 - Treasury Management Stewardship Report 2015/16 and mid year report 2016/17 ref: 1439    Recommendations Approved

Review of Treasury Management performance: The report will set out

·        A summary of the original strategy agreed for 2015/16 and the economic factors affecting this strategy in the first six months of the year.

·        The treasury management activity during the first six months.

·        The performance to date of the Prudential Indicators, which relate to the Treasury function and compliance within limits.

·        The outturn report.

Decision Maker: Cabinet

Made at meeting: 15/11/2016 - Cabinet

Decision published: 01/04/2021

Effective from: 23/11/2016

Decision:

42.1     The Cabinet considered a report by the Chief Operating Officer

42.2     It was RESOLVED to note the Treasury Management performance in 2015/16 and the mid year review for the first half of 2016/17

 

Reason

42.3     The report fulfils the requirement to submit an annual/half yearly report in the form prescribed in the Treasury Management Code of Practice. Short term lending throughout the year saw returns increase steadily from 0.66% to 0.73%. This reflects the objective to ensure so far as possible in the financial climate, a prudent approach with security and liquidity as the main criteria before yield.  Exposure to future risk continues to be minimised through proactive and constant review of the treasury management policy.  The emphasis must continue to be able to pre-empt/react quickly if market conditions worsen.

 

Divisions affected: (All Divisions);

Lead officer: Ola Owolabi


28/06/2016 - Council Monitoring Report - end of year 2015/16 ref: 1438    Recommendations Approved

To consider the end of year Council Monitoring report for 2015/16

Decision Maker: Cabinet

Made at meeting: 28/06/2016 - Cabinet

Decision published: 01/04/2021

Effective from: 06/07/2016

Decision:

8.1       The Cabinet considered a report by the Chief Executive.

 

8.2       It was RESOLVED to note the latest monitoring position for the Council.

 

Reason

8.3       The report sets out the Council’s position and year end provisional outturns for the Council Plan targets, Revenue Budget, Capital Programme, Savings Plan together with risks at the end of March 2016.

Divisions affected: (All Divisions);

Lead officer: Jane Mackney


08/03/2016 - South East Seven update ref: 1436    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 08/03/2016 - Cabinet

Decision published: 01/04/2021

Effective from: 16/03/2016

Decision:

51.1     The Cabinet considered a report by the Chief Executive

51.2     It was RESOLVED to note the progress of the South East Seven Partnership

Reason

51.3     The report provides an update on progress of the South East Seven Partnership

 


08/03/2016 - Three Southern Counties Devolution - update ref: 1437    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 08/03/2016 - Cabinet

Decision published: 01/04/2021

Effective from: 16/03/2016

Decision:

52.1     The Cabinet considered a report by the Chief Executive

52.2     It was RESOLVED to note the report

Reason

52.3     The report provided an update on the progress of the Three Southern Counties devolution activity and outlined the next steps

 

Lead officer: Lee Banner


13/10/2015 - Orbis Three Year Business Plan ref: 1435    Recommendations Approved

Orbis Business Plan: To approve the business plan for the provision of Business Services in Partnership with Surrey County Council.

Decision Maker: Cabinet

Made at meeting: 13/10/2015 - Cabinet

Decision published: 01/04/2021

Effective from: 21/10/2015

Decision:

24.1     The Cabinet considered a report by the Chief Operating Officer together with comments from the Surrey County Council and East Sussex County Council joint scrutiny of the Orbis Programme.

 

24.2     It was RESOLVED to:

 

1)            note the three year (2016/17 to 2018/19) Orbis Business Plan which was approved by the Orbis Joint Committee on 28 September 2015; and

 

2)                 note the need for investment and to approve the roadmap for integration (contained within the Business Plan).

 

Reason

 

24.3     Approval of the Business Plan is necessary for the partnership to implement the integration required to deliver the Target Operating Model. The implementation requires investment from both authorities to realise efficiencies through full integration as set out in the Business Plan

Divisions affected: (All Divisions);

Lead officer: Kevin Foster


22/09/2015 - East Sussex, South Downs and Brighton & Hove Waste and Minerals Sites Plan - Regulation 19 Consultation ref: 1434    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 22/09/2015 - Cabinet

Decision published: 01/04/2021

Effective from: 01/10/2015

Decision:

15.1     The Cabinet considered a report by the Director of Communities, Economy and Transport together with an Addendum in relation to the following safeguarding policies for minerals- SP 8, SP 9 and SP 10

 

15.2     It was RESOLVED to:

 

1)    note progress on the Waste and Minerals Sites Plan;

 

2)            agree, subject to the endorsement of Brighton & Hove City Council and the South Downs National Park Authority, that the draft Proposed Submission Waste and Minerals Sites Plan, attached as Appendix 1, is published for 8 weeks public consultation and subsequent submission to the Secretary of State in accordance with the Town and Country Planning (Local Planning) (England) Regulations 2012; and

 

3)             authorise the Director of Communities, Economy and Transport to make, if necessary, minor changes to the document arising from any views of the City Council and National Park Authority.

 

Reason

 

15.3     Appraisal and analysis work on the Waste and Minerals Sites Plan (WMSP) has resulted in the preparation of a flexible approach to options to meet the requirements for additional waste recycling and recovery facilities identified in the Waste and Minerals Plan.  Progress has been made on waste water requirements and the need to safeguard minerals resources.  The public consultation document for the Proposed Submission WMSP has now been prepared and considered by the Cabinet. The Director of Communities, Economy and Transport has been authorised to make any minor changes arising from the views of the City Council and the South Downs National Park Authority.           

 


18/07/2017 - Ashdown Forest Trust Fund ref: 1448    Recommendations Approved

To consider the Ashdown Forest Trust Fund Accounts for 2016/17

Decision Maker: Cabinet

Made at meeting: 18/07/2017 - Cabinet

Decision published: 01/04/2021

Effective from: 26/07/2017

Decision:

19.1     The Cabinet considered a report by the Chief Operating Officer.

19.2     It was RESOLVED - to note the report and the Ashdown Forest Trust’s Income and Expenditure Account for 2016/17 and Balance sheet as at 31 March 2017.

Reason

19.3     To note the final accounts for the Ashdown Forest Trust for 2016/17.

Divisions affected: (All Divisions);

Lead officer: Graham Friday


15/02/2021 - Notice of Motion - Safety on the A259 ref: 1432    For Determination

Consideration of a Notice of Motion submitted by Councillor Lambert and Councillor Grover concerning road safety on the A259 at Seaford

Decision Maker: Lead Member for Transport and Environment

Made at meeting: 15/02/2021 - Lead Member for Transport and Environment

Decision published: 31/03/2021

Effective from: 23/02/2021

Decision:

31.1     The Lead Member considered a report by the Director of Communities, Economy and Transport. 

 

DECISIONS

 

31.2     The Lead Member RESOLVED to recommend that Full Council does not support the motion set out at paragraph 1.1 of the report for the reasons set out in section 3 of the report. 

 

Reasons

 

31.3     Firstly, the Notice of Motion requests that the Cabinet undertake a multi-modal study which considers the needs of all road users, particularly at the junctions with the A259, and identifies proposals to address these. Two studies are already underway or planned to consider these issues. The Transport for the South East’s Outer Orbital Corridor Study which is currently underway will consider strategic and regionally significant interventions on the A259 corridor. The County Council led A259 South Coast Road corridor study planned to start this year will identify, using appropriate evidence, more localised interventions for pedestrians, cyclists, public transport users as well congestion and safety measures along the corridor. Both these studies will then inform the development of a business case to secure Major Road Network funding from Government to deliver the preferred package of interventions. As this request is already being actioned, it is recommended that this element of the Notice of Motion is not supported.

31.4     Secondly, the Notice of Motion requests that lower speed limits on the approaches to Seaford are imposed and enforced. The setting and changes to speed limits are undertaken in accordance with the Local Policy PS05/02.  A 50mph speed limit was introduced on the A259 western approach into Seaford in 2017 and post-implementation surveys identified that the limit was largely self-enforcing. Previous requests have been made to reduce this speed limit further to 40mph however for this to be effective would require a significant level of engineering work to ensure that vehicle speeds are brought down, did not meet the Sussex Safer Roads Partnership criteria for speed cameras and therefore could not be justified.  We will continue to work with the Police to ensure the enforcement of speed limits, however their setting needs to be appropriate to the local environment as set out in our Speed Limit Policy. Therefore, this element of the Notice of Motion is not supported.

31.5     Finally, the Notice of Motion also requests that pedestrian crossings are provided at key points of the A259 including at the Bishopstone junctions. To ensure a holistic approach is taken, the provision of pedestrian crossing improvements at the Bishopstone junction and other locations on the A259 will be considered as part of the wider A259 South Coast Road corridor study. However, the delivery of an interventions identified through the study, including pedestrian crossing improvements at junctions on the A259, will be subject to securing MRN or other external funding or standalone schemes being prioritised for county council funding and inclusion in the County Council’s capital programme of local transport improvements. With no funding currently attached to the provision of such improvements, it is recommended that this part of the Notice of Motion is not supported.

Divisions affected: Newhaven and Bishopstone; Seaford South;

Lead officer: Jon Wheeler


15/03/2021 - Capital Programme for Local Transport Improvements 2021/22 ref: 1433    Recommendations Approved

To approve the list of transport schemes and associated expenditure in 2021/22 to be included in the programme

Decision Maker: Lead Member for Transport and Environment

Made at meeting: 15/03/2021 - Lead Member for Transport and Environment

Decision published: 31/03/2021

Effective from: 23/03/2021

Decision:

34.1     The Lead Member considered a report by the Director of Communities, Economy and Transport.  Officers reported that the Member Panel supported the draft Programme.

 

DECISIONS

 

34.2     The Lead Member RESOLVED to (1) agree the programme of local transport improvements for 2021/22 set out in Appendix 1 to the report; and

 

(2) agree the allocation of County Council capital funding, development contributions and Local Growth Fund monies forwards specific improvements identified in the 2021/22 Programme.

 

Reasons

 

34.3     Thedraftcapital programmeset outin Appendix1 representsa balancedprogrammeof improvements which will help deliver not only the objectives of the CountyCouncils Local Transport Plan but also contribute to achieving broader corporate objectives.

Divisions affected: (All Divisions);

Lead officer: Andrew Keer, Chris Tree


21/10/2019 - New Waste Recycling Cost Sharing Agreement (WRCSA) between East Sussex County Council and Lewes District Council ref: 1431    Recommendations Approved

To delegate authority to the Director of Communities, Economy and Transport to sign the new WRCSA; which sets out the credits that the County Council will pay to Lewes District Council for delivered and retained recycling from June 2019.

Decision Maker: Lead Member for Transport and Environment

Made at meeting: 21/10/2019 - Lead Member for Transport and Environment

Decision published: 31/03/2021

Effective from: 29/10/2019

Decision:

21.1     The Lead Member considered a report by the Director of Communities, Economy and Transport.

 

DECISIONS

 

21.2     The Lead Member RESOLVED to: (1) Approve the County Council entering into arrangements with Lewes District Council relating to the payment of recycling credits, as detailed in the report; and

 

(2)        Delegate authority to the Director of Communities, Economy and Transport to agree the terms of the proposed Waste Recycling Cost Sharing Agreement (WRCSA) with Lewes District Council (LDC) as well as any other District and Borough Councils within East Sussex where there is a statutory basis for doing so, and to take all other actions necessary in relation to such agreements and arrangements including variations or termination thereof.

 

Reasons

 

21.3     Both parties have agreed and are happy to sign up to the terms of the new WRCSA. Additionally, although it is not currently anticipated that further WRCSAs are required, should the need arise, the Lead Member delegates authority to the Director of Communities, Economy and Transport to negotiate and enter into WRCSAs with district and boroughs. 

Divisions affected: (All Divisions);

Lead officer: Laura Tafa


04/03/2021 - Local Growth Fund - Covid-19 Response Fund and Getting Building Fund Grant Agreements ref: 1430    Recommendations Approved

To approve East Sussex County Council (ESCC) entering into updated grant agreements to transfer additional Local Growth Fund (LGF) monies to 2 projects in East Sussex as allocated by the South East Local Enterprise Partnership (SELEP Ltd).

Decision Maker: Lead Member for Strategic Management and Economic Development

Made at meeting: 04/03/2021 - Lead Member for Strategic Management and Economic Development

Decision published: 31/03/2021

Effective from: 12/03/2021

Decision:

34.1     The Lead Member considered a report by the Director of Communities, Economy and Transport.

 

DECISIONS

 

34.2     The Lead Member RESOLVED to (1) Approve additional Local Growth Fund grant funding to the value of £0.36m to the Eastbourne under 10m Fisherman’s Community Interest Company (Eu10CIC) to fund the delivery of ‘Eastbourne Fisherman’s Quayside and Infrastructure Development project’;

(2)        Approve additional Local Growth Fund grant funding to the value of £1.49m to Plumpton College to fund the delivery of the ‘Skills and Business Support for Rural Businesses post Brexit’ project;

(3)        Subject to SELEP’s prioritisation of East Sussex schemes within its Getting Building Fund reserve pipeline programme at its meeting on 19 March 2021, to approve as appropriate the  additional grant funding allocation to the value of:

a.         £0.24m to The Charleston Trust to fund the delivery of the ‘Charleston's access road: removing the barrier to growth’ project;

b.         £0.20m to the South Downs National Park to fund the delivery of the ‘Seven Sisters Country Park Visitor Infrastructure Uplift’ project;

c.         £0.23m to Eastbourne Borough Council to fund the delivery of ‘Food Street’ project; and

(4)        Delegate authority to the Director of Communities, Economy and Transport and Chief Finance Officer to agree the terms of any agreements and to take all other necessary actions in respect of Recommendations 1 - 3 above.

 

Reasons

 

34.3     The Fisherman’s Quay and Plumpton College projects have secured allocation of the SELEP Covid Response Fund by SELEP at its Strategic Board meeting on 11 December 2020 and the funding decision made at the SELEP’s Accountability Board meeting on 12 February 2021. 

 

34.4     The projects put forward for the Getting Building Fund reserve pipeline have a strong alignment to the funding criteria and are shovel-ready projects which meet Governments objectives to boost the economy for the post-Covid recovery.

Lead officer: Marwa Al-Qadi


20/01/2021 - Regulation of Investigatory Powers Act ('RIPA') and Investigative Powers Act ('IPA') update ref: 1429    Recommendations Approved

Decision Maker: Lead Member for Strategic Management and Economic Development

Made at meeting: 20/01/2021 - Lead Member for Strategic Management and Economic Development

Decision published: 31/03/2021

Effective from: 28/01/2021

Decision:

31.1     The Leader and Lead Member considered a report by the Assistant Chief Executive.

 

DECISIONS

 

31.2     The Leader and Lead Member RESOLVED to approve the amendments to the County Council’s policy in relation to the use of Covert Investigatory Techniques as set out in Appendix 1. 

 

Reasons

 

31.3     The Policy has been revised to reflect changes in Authorising Officers, to introduce changes introduced by the Investigative Powers Act and updated Codes of Practice, and to improve the quality of the content.

Divisions affected: (All Divisions);


15/12/2020 - Local Growth Fund, Growing Places Fund and Getting Building Fund financial statement - confirmed spend for 2019/20 and forecast for 2020/21 ref: 1428    Recommendations Approved

To agree and approve the Local Growth Fund, Growing Places Fund and Getting Building Fund spend for 2019/20 and forecast for 2020/21

Decision Maker: Lead Member for Strategic Management and Economic Development

Made at meeting: 15/12/2020 - Lead Member for Strategic Management and Economic Development

Decision published: 31/03/2021

Effective from: 23/12/2020

Decision:

28.1     The Lead Member considered a report by the Director of Communities, Economy and Transport, together an amended Appendix 1, set out below.

 

Scheme

Total LGF Allocation all Years

19/20 Final spend

 

LGF Carried forward from 18/19

Grant Drawn Down in 19/20

Transfer to ESCC Capital Programme (mitigation option 4)

Unused funds slipped without mitigation (as mitigated in previous financial years)

North Bexhill Access Road

£18,600,000

£0

£0

£0

£0

£0

Queensway Gateway Road

£10,000,000

£1,066,000

£1,066,000

£0

£0

£500,000

East Sussex Strategic Growth Package

£8,200,000

£350,000

£350,000

£0

£0

£0

Hastings Bexhill Movement & Access Package

12,000,000

£1,316,349

£0

£1,345,000

£28,651

£0

Eastbourne/South Wealden Walking and Cycling Package

£6,600,000

£450,841

£0

£577,000

£126,159

£347,000

Hailsham/Polegate/Eastbourne Movement and Access Corridor

£2,100,000

£472,987

£0

£601,000

£128,013

£0

Eastbourne Town Centre Movement and Access Package

£8,000,000

£749,000

£0

£749,000

£0

£0

Plumpton College – Rural Skills for Business Post Brexit

£2,918,000

£228,906

£0

£384,000

£155,094

£0

Sidney Little Road Business Incubator Hub, Hastings

£500,000

£65,315

£0

£192,000

£126,685

£0

Bexhill Creative Workspace

£960,000

£13,949

£0

£700,000

£686,051

£0

Bexhill Enterprise Park North

£1,940,000

£0

£0

£440,000

£440,000

£0

TOTALS

£65,500,000

£4,713,347

£1,416,000

£4,988,000

£1,690,653

£847,000

 

DECISIONS

 

28.2     The Lead Member RESOLVED to (1)   Note the final 2019/20 spend for the Local Growth Fund programme and the amount of funds re-profiled into the East Sussex County Council Capital Programme;

(2)  Note the final 2019/20 spend for the Growing Places Fund programme and the amount of funds re-profiled into the East Sussex County Council Capital Programme;

(3)        Agree the confirmed scheme spend profiles for the Local Growth Fund programme for the 2020/21 financial year;

(4)  Agree the confirmed scheme spend profiles for the Growing Places Fund programme for the 2020/21 financial year; and

(5)   Agree the confirmed scheme spend profiles for the Getting Building Fund programme for the 2020/21 financial year.

 

Reasons

 

28.3     East Sussex have been successfully delivering across both the Local Growth Fund and Growing Places Fund projects, with some slippage in spend in 2019/20. In most cases this slippage was anticipated to be of a short-term nature with spend occurring in the early quarters of the 2020/21 financial year. However, since, the outbreak of the COVID-19 pandemic and the ensuing restrictions put in place in March 2020, this has had a major impact on the delivery of LGF schemes across the SELEP area.

28.4     Mitigation has been put in place including utilising the SELEP Assurance Framework ‘Option 4’ provision to swap out Local Growth Fund monies for local authority capital programmes; seeking approval to extend spend and delivery beyond the original Growth Deal deadline of March 2021 and; providing interest free flexibility on the repayments of the Growing Places Fund loans.

28.5     Through the Getting Building Fund programme, East Sussex has also been successful in securing much needed investment to the area across eight new projects delivering a diverse array of outputs supporting a much needed boost to the local economic recovery over the next 18 months in particular the creation of over 400 jobs.

 

Divisions affected: (All Divisions);


29/10/2020 - Coronavirus (Covid-19) contingency arrangements ref: 1427    Recommendations Approved

To review the temporary measures agreed by the Leader of the Council in April 2020 in relation to the Coronavirus pandemic

Decision Maker: Lead Member for Strategic Management and Economic Development

Made at meeting: 29/10/2020 - Lead Member for Strategic Management and Economic Development

Decision published: 31/03/2021

Effective from: 06/11/2020

Decision:

12.1     The Leader and Lead Member for Strategic Management and Economic Development considered a report by the Assistant Chief Executive.

 

DECISIONS

 

12.2     The Leader and Lead Member RESOLVED to (1) agree to the continuation of the delegation of authority to the Chief Executive to take any executive decision which she considers appropriate in response to Covid-19; and

 

(2) review the delegation in July 2021 or as soon as practicable thereafter.

 

Reasons

 

12.3     The Covid-19 situation continues to require decisions to be taken at short notice.  Although arrangements are in place for Lead Member decisions to be taken virtually it may, in certain situations, not be possible or prudent to wait for the Lead Member to take the decisions at a formal meeting.   The current delegation will be extended to July 2021 to ensure that provision continues to be in place to provide for essential urgent executive decisions to be taken in response to Covid-19.

Divisions affected: (All Divisions);

Lead officer: Claire Lee


30/03/2021 - Write off of debts 2020/21 ref: 1426    Recommendations Approved

Annual report to request formal approval to write-off debts over a certain value, as set out in the Council's financial procedures.

Decision Maker: Lead Member for Resources

Made at meeting: 30/03/2021 - Lead Member for Resources

Decision published: 31/03/2021

Effective from: 09/04/2021

Lead officer: Janyce Danielczyk


30/03/2021 - Human Resources & Organisational Development (HR&OD) Shared Service Review ref: 1425    Recommendations Approved

To present the Lead Member for Resources with the outcome of  the recent review of the East Sussex County Council Human Resources & Organisational Development Shared Service

Decision Maker: Lead Member for Resources

Made at meeting: 30/03/2021 - Lead Member for Resources

Decision published: 31/03/2021

Effective from: 09/04/2021

Decision:

27.1     The Lead Member considered a report by the Chief Operating Officer. 

 

DECISIONS  

 

27.2     The Lead Member RESOLVED to (1) agree the withdrawal of the Human Resources and Organisational Development function from the Orbis Partnership;

 

(2) agree that the Terms of Reference of the Orbis Joint Committee be amended to reflect recommendation 1; and

 

(3) agree that authority be delegated to the Chief Operating Officer in consultation with the Assistant Chief Executive to take any actions considered necessary to give effect to and in consequence of the recommendations above including, but not limited to, making amendments to the Inter Authority Agreement.

 

Reasons

 

27.3     The review of the Human Resources and Organisational Development Shared Service has concluded that the current model does not meet East Sussex County Council’s strategic development requirements, or provide value for money for East Sussex County Council.

Lead officer: Sarah Mainwaring


28/01/2020 - Future options for de-designated children's centres - Crowborough Children's Centre ref: 1419    Recommendations Approved

Lead Member will be asked to review the intention for each of the 14 buildings de-designated as Children’s Centres by the Lead Member for Children and Families. 

Decision Maker: Lead Member for Resources

Made at meeting: 28/01/2020 - Lead Member for Resources

Decision published: 31/03/2021

Effective from: 05/02/2020

Decision:

29.1     The Lead Member considered a report by the Director of Children’s Services, together with exempt information contained in a later agenda item.

 

DECISIONS

 

29.2     The Lead Member RESOLVED to (1) enter into a  Deed of Variation of the existing 125 year school lease with Beacon Academy to incorporate the Children’s Centre building under the same terms as the rest of the site; and.

(2) Delegate authority to the Chief Operating Officer to conclude terms in accordance with s123 of the Local Government Act 1972.

 

Reasons

 

29.3     Beacon Academy have agreed in principle to take on management of the building and to become the landlords to Tiddlers Nursery.  Tiddlers nursery remaining on site should be strong evidence to the Department for Education that the continued early years offer is reasonable.  This proposal has the potential of securing the continuation of the service whilst removing an ongoing duty on the County Council.

Decision Maker: Lead Member for Resources

Made at meeting: 28/01/2020 - Lead Member for Resources

Decision published: 31/03/2021

Effective from: 05/02/2020

Decision:

30.1     The Lead Member considered a request to defer consideration of the report, in the light of correspondence received from Lewes District Council and Ringmer Parish Council. 

 

DECISIONS

 

30.2     The Lead Member RESOLVED to defer consideration of the matter until the Lead Member meeting scheduled to be held on 3 March 2020.

Decision Maker: Lead Member for Resources

Made at meeting: 28/01/2020 - Lead Member for Resources

Decision published: 31/03/2021

Effective from: 05/02/2020

Decision:

31.1     The Lead Member considered a report by the Director of Children’s Services, together with exempt information contained in a later agenda item.

 

DECISIONS

 

31.2     The Lead Member RESOLVED to (1) enter a Deed of Variation of the existing 125 year school lease with Rye Academy Aquinas Trust to incorporate the Children’s Centre building under the same terms as the rest of the site; and

 

(2) delegate authority to the Chief Operating Officer to conclude terms in accordance with s123 of the Local Government Act 1972. 

 

Reasons

 

31.3     Aquinas Trust have expressed interest in taking on the management of the Children’s Centre building with a plan to augment their early years offer.  The proposal has the potential of securing the continuation of the service while removing an ongoing duty on the County Council.

Decision Maker: Lead Member for Resources

Made at meeting: 28/01/2020 - Lead Member for Resources

Decision published: 31/03/2021

Effective from: 05/02/2020

Decision Maker: Lead Member for Resources

Made at meeting: 11/03/2020 - Lead Member for Resources

Decision published: 31/03/2021

Effective from: 05/02/2020

Decision:

36.1     The Lead Member considered a report by the Director of Children’s Services, together with comments of Councillor Philip Daniel, the Local Member.

 

DECISIONS

 

36.2     The Lead Member RESOLVED to (1) declare the Ringmer Children’s Centre building surplus to the County Council’s operational requirements;

 

(2) delegate authority to the Chief Operating Officer to enter into discussions on operational and service management arrangement with one or more public sector lead partners;

 

(3) delegate final terms to the Chief Operating Officer acting with the Director of Children’s Services;

 

(4) subject to the above, seek de-designation of the Centre by written submission to the Department for Education; and

 

(5) delegate authority to the Chief Operating Officer to secure best value terms for disposal or lease in accordance with s123 of the Local Government Act 1972. 

 

Reasons

 

36.3     The revised Early Help Strategy reduced the number of centres that the Service required to deliver the service going forward, as agreed by the Lead Member for Children and Families on 7 October 2019.  The proposal has the potential of securing the continuation of the service whilst removing an ongoing duty on the County Council.

 

36.4     The steps outlined at Minute 36.2 provide assurance of the continuation of services, and address the role of the Director of Children’s Services and the risk of clawback of funds originally provided under the Sure Start programme.  

Divisions affected: (All Divisions);

Lead officer: Matthew Thomas


28/01/2020 - Strategic Asset Management Plan 2020-2025 ref: 1418    Recommendations Approved

Adoption of an updated plan

Decision Maker: Lead Member for Resources

Made at meeting: 28/01/2020 - Lead Member for Resources

Decision published: 31/03/2021

Effective from: 05/02/2020

Decision:

28.1     The Lead Member considered a report by the Chief Operating Officer.

 

DECISION

 

28.2     The Lead Member RESOLVED to endorse the County Council’s revised Strategic Asset Plan for the period 2020-25 and approve its publication.

 

Reasons

 

28.3     The revised Strategic Asset Plan provides a refresh and a new set of actions to support operational activities and service improvement.  It remains a “live” document so will continue to be updated as targets and actions plans are met. 

Divisions affected: (All Divisions);

Lead officer: Graham Glenn


28/01/2020 - Carbon reduction opportunities: iChoosr and Warmer Sussex schemes for residents ref: 1417    Recommendations Approved

To determine whether ESCC should support and promote the iChoosr and Warmer Sussex schemes, which will enable residents to cut their domestic carbon and energy costs

Decision Maker: Lead Member for Resources

Made at meeting: 28/01/2020 - Lead Member for Resources

Decision published: 31/03/2021

Effective from: 05/02/2020

Decision:

27.1     The Lead Member considered a report by the Director of Communities, Economy and Transport.

 

DECISION

27.2     The Lead Member RESOLVED to (1) note the details of the iChoosr and Warmer Sussex energy schemes; and

 

(2)  agree that the County Council supports and promotes the iChoosr and Warmer Sussex schemes.

 

Reasons

 

27.3     The ‘Sussex Solar Together’ and ‘Warmer Sussex’ schemes are timely, in view of the County Council’s recent declaration of a Climate Change Emergency.  They provide a low and no-cost means for the County Council to support local residents to take practical action to cut their energy bills and carbon footprint, and build on our partnership work with other Local Authorities across Sussex to deliver measurable change. 

Divisions affected: (All Divisions);

Lead officer: Andy Arnold


28/01/2020 - Petition for Climate Change ref: 1416    Recommendations Approved

Consideration of the Petition submtted to the Chairman of the County Council on 15 October 2019

Decision Maker: Lead Member for Resources

Made at meeting: 28/01/2020 - Lead Member for Resources

Decision published: 31/03/2021

Effective from: 05/02/2020

Decision:

26.1     The Lead Member considered a report by the Director of Communities, Economy and Transport. 

 

26.2     The Lead Petitioner, Ms Julia Hilton, spoke about the petition, including references to a carbon reduction pathway and representatives on the Environment Board.  

 

DECISION

 

26.3     The Lead Member RESOLVED to advise the petitioners (1) that the majority of the actions requested by the petition are already being implemented/planned for by the County Council; and

 

(2) why the County Council has set a target for achieving carbon neutrality from its activities by 2050, but not 2030.

 

Reasons

 

26.4     The County Council did not set a target for 2030 because the Committee on Climate Change, which provides independent advice to government, concluded in May 2019 that a commitment to reaching net zero emissions earlier than 2050 is not credible.

 

26.5     The County Council is a partner on the East Sussex Environment Board, which has set a long term aim for the county to be carbon neutral by 2050 or earlier.  The Board includes the environmental regulators, the two universities, and representatives of land managers, farmers, local authorities and businesses. 

Divisions affected: (All Divisions);

Lead officer: Andy Arnold


15/10/2019 - Ore Community Library ref: 1414    Recommendations Approved

To consider a proposal for a community library in the former Ore Library building

Decision Maker: Lead Member for Resources

Made at meeting: 15/10/2019 - Lead Member for Resources

Decision published: 31/03/2021

Effective from: 23/10/2019

Decision:

20.1     The Lead Member considered a report by the Director of Communities, Economy and Transport.

 

DECISIONS

 

20.2     The Lead Member RESOLVED to (1) approve the granting of a full repairing and insuring lease to Ore Community Library Group (OCLG) on a peppercorn rent for a three year period, in order to operate a Community Library in the former Ore Library building; and

 

(2) delegate authority to the Chief Operating Officer in consultation with the Director of Communities, Economy and Transport to agree the terms of the lease.

 

Reasons

 

20.3     Granting a three year peppercorn lease to OCLG to operate a Community Library in the former Ore Library building would represent a potential loss of rental income to the County Council of £18,000 over the three year period.  Granting the lease instead of an immediate sale of the site would also defer a capital receipt of around £130,000.  However, the option would remain for the County Council at the end of the lease period to sell the freehold or to consider an alternative use of the site, including a community asset transfer. It is recommended that both parties fully recognise that beyond three years alternate building provision may be required for the Community Library, with the County Council having no obligation to provide or fund the same and to be able to deal with its asset without compromise or call on funds.

 

20.4     The Ore Community Library proposal would provide social value to the community in Ore and is judged by the evaluation panel to be viable.  Granting a short-term peppercorn lease is in line with the Cabinet decision of 6 March 2018.

Divisions affected: Hastings - Baird and Ore;

Lead officer: Stephen Potter


10/12/2019 - The Charter Centre, Bexhill ref: 1415    Recommendations Approved

To consider the subletting of the asset held by the County Council on a leasehold basis

Decision Maker: Lead Member for Resources

Made at meeting: 10/12/2019 - Lead Member for Resources

Decision published: 31/03/2021

Effective from: 18/12/2019

Decision:

23.1     The Lead Member considered a report by the Chief Operating Officer together with the written comments in support of the recommendations from Councillor Ensor, the Local Member. .

 

DECISIONS

 

23.2     The Lead Member RESOLVED to (1) agree the implementation of a new 20 year lease to replace the existing agreement Tenancy at Will and any associated legal documentation associated with enabling this rental; and

 

(2) agree to delegate authority to the chief Operating Officer to approve the details of the new lease (sub-lease) and associated Deed of Variation subject to the appropriate due diligence.  

 

Reasons

 

23.3     The Deed of Variation will allow the use clause in the lease between Optivo and the Council to be widened.  This will allow the Council to sub-let to Sussex Community Development Association and ensure that SCDA can continue to occupy the Centre. 

Divisions affected: Bexhill South;

Lead officer: Peter Smith


20/09/2019 - Helenswood Upper School site, Hastings ref: 1412    Recommendations Approved

Seeking approval to transfer the site for redevelopment as a Free Special School

Decision Maker: Lead Member for Resources

Made at meeting: 20/09/2019 - Lead Member for Resources

Decision published: 31/03/2021

Effective from: 28/09/2019

Decision:

16.1     The Lead Member considered a report by the Chief Operating Officer.

 

DECISIONS

 

16.2     The Lead Member RESOLVED to (1) enter into a legal agreement for ESCC to accept a surrender of the current 125 year leasehold interest held over two Ark Helenswood Academy school sites – known as Upper and Lower sites;

 

(2)        authorise the simultaneous re-grant of a new 125 year interest on the Lower school site to Ark Alexandra;

 

(3)        declare the Helenswood Upper site surplus to requirements to County Council functions and  enter into the simultaneous transfer of the County Council’s freehold of the Upper site to the Secretary of State,  to facilitate the provision of a new Free special school - with ESCC retaining clawback and overage benefits on future land sales or development for non-education uses; and

 

(4)        Delegate authority to the Chief Operating Officer to conclude terms in accordance with s. 123 of the Local Government Act 1972.

 

Reasons

 

16.3     The County Council has been very supportive of, and has sought to facilitate, the evolving changes arising from the Ministerial decision to merge the Helenswood and William Parker colleges. In addition it has supported the Department in their delivery issues for their Free school requirements where possible.

 

16.4     Against this background, there has been no desire by the County Council to accept, nor impose, risk or any financial burden on its own taxpayers by taking back the full risks of an empty school, its buildings and/or wider site. The proposal to transfer the freehold for a nominal figure, but with future clawback, is assessed against the current value of the County Council’s interest (freehold but subject to a 125 year lease at the rent of a peppercorn). Whilst it is normal practice to consider the value released by reconfiguring /releasing legal interests (often known as marriage value) this is offset against the high cost, and risks, if the site were returned fully to County Council control.

 

Divisions affected: Hastings - Ashdown and Conquest;

Lead officer: Graham Glenn


20/09/2019 - Procurement of supply of gas and electricity ref: 1413    Recommendations Approved

To seek approval for procurement of the supply of gas and electricity (including renewable options) for Council properties and enter into supply agreements

Decision Maker: Lead Member for Resources

Made at meeting: 20/09/2019 - Lead Member for Resources

Decision published: 31/03/2021

Effective from: 28/09/2019

Decision:

17.1     The Lead Member considered a report by the Chief Operating Officer.

 

DECISIONS

 

17.2     The Lead Member RESOLVED to (1) agree to procure the supply of gas and electricity for Council assets from the Crown Commercial Services Supply of Electricity and Gas Ancillary Services Framework RM6011;

 

(2)        agree to the recommendation for the supply of renewable electricity as part of these agreements; and

 

(3)        delegate authority to the Chief Operating Officer to take any actions necessary to give effect to or in consequence of recommendations 1 and 2.

 

Reasons

 

17.3     The Council needs to provide a secure and value for money supply of gas and electricity for its assets and properties, including schools. On its own, the Council does not have the appropriate demand and leverage to gain an optimum price and value for this supply and will benefit from partnering with the two other Orbis partners and the Crown Commercial Services, who purchase for a majority of the public sector to achieve this.

 

17.4     With regard to renewable options, all Corporate Sites and Street Lighting electricity supply will be purchased as 100% renewable and schools are encouraged to follow suit from the start of the new supply arrangements (01 April 2020). The cost of this is largely offset by the cost avoidance achieved from the new basket strategy being adopted.  The cost and benefit of purchasing renewable gas, by reviewing the cost from CCS, will be reassessed on a six monthly basis. 

 

Divisions affected: (All Divisions);

Lead officer: Ian Roadnight


18/01/2021 - Update on the Dedicated Schools Grant Allocation for 2021/22 ref: 1410    Recommendations Approved

The DSG allocations are notified to the Local Authority in December and the DSG budget requires approval.

Decision Maker: Lead Member for Education and Inclusion, Special Educational Needs and Disability

Made at meeting: 18/01/2021 - Lead Member for Education and Inclusion, Special Educational Needs and Disability

Decision published: 31/03/2021

Effective from: 26/01/2021

Decision:

21.1     The Lead Member considered a report by the Director of Children’s Services which sought approval of the Dedicated Schools Grant  budget  for 2021/22.


21.2     The Lead Member RESOLVED – to approve the allocation of the Dedicated Schools Grant budget for 2021/22.


Reason

21.3     The report provided the Lead Member with information relating to the use of the four blocks which the Dedicated Schools Grant budget is divided into for 2021/22.

Lead officer: Ed Beale


22/02/2021 - Admission Arrangements for Community and Controlled schools in East Sussex 2022-23 ref: 1411    Recommendations Approved

The Lead Member will be asked to approve the final admission arrangements for Community and Controlled schools in East Sussex for 2022-23 academic year at the meeting in February 2021 as required by law.

Decision Maker: Lead Member for Education and Inclusion, Special Educational Needs and Disability

Made at meeting: 22/02/2021 - Lead Member for Education and Inclusion, Special Educational Needs and Disability

Decision published: 31/03/2021

Effective from: 02/03/2021

Decision:

25.1     The Lead Member considered a report by the Director of Children’s Services seeking approval of the admission arrangements for the 2022/23 school year.


25.2     RESOLVED – to approve the admission arrangements for community and controlled schools for the 2022/23 school year, as consulted,  including:

1)    The proposed admission priorities (as set out in appendix 1 of the report)

2)    The proposed admission numbers (as set out in appendix 2 of the report)

3)    The proposed changes to the community area for Newhaven primary schools (as set out in appendix 3 of  the report)

4)    The proposed co-ordinated schemes of admission (as set out in appendix 4 of the report)

REASONS

 

25.3     The County Council is required by law to carry out consultation on admission arrangements every seven years, or sooner if there are any changes to those arrangements for the schools where the local authority is the admission authority.

 

25.4     The determined admission arrangements for community and voluntary

controlled schools will be published on the East Sussex County Council website by

15 March 2021 as required under current legislation. Any objection to these

arrangements can then be made to the Office of the Schools Adjudicator until 15 May

2021. The final arrangements will be published in the composite prospectus online

(and available in hard copy on demand) by 12 September 2021 as required by the

School Admissions Code 2014.

Divisions affected: (All Divisions);

Lead officer: Jo Miles


17/12/2020 - Update on the East Sussex School Funding Formula for 2021/22 ref: 1409    Recommendations Approved

After consulting with ESCC Schools and Academies, approval is now being sought from Lead Member to change the ESCC Funding Formula factors for 2021/22.

Decision Maker: Lead Member for Education and Inclusion, Special Educational Needs and Disability

Made at meeting: 17/12/2020 - Lead Member for Education and Inclusion, Special Educational Needs and Disability

Decision published: 31/03/2021

Effective from: 25/12/2020

Decision:

17.1     The Lead Member considered a report by the Director of Children’s Services regarding the East Sussex Funding Formula for 2021/22.

 

17.2     The Lead Member RESOLVED – to approve option 2 for both primary and secondary phase in relation to the East Sussex School Funding Formula for 2021/22, as set out below:

Introduce the Mobility Factor into the East Sussex Funding Formula and other rates already used in the formula to be uplifted to the revised National Funding Formula rates.

 

Reason

 

17.3     Given the outcomes of the consultation the Lead Member approved the proposals set out in option 2 for both primary and secondary phases with regard to the funding formula for 2021/22.

 

 

Divisions affected: (All Divisions);

Lead officer: Ed Beale


22/10/2020 - Admission arrangements for Community and Controlled schools in East Sussex 2022-23- permission to consult ref: 1407    Recommendations Approved

The Lead Member is asked to approve the plans to consult on proposed admission arrangements for Community and Controlled schools in East Sussex for the 2022-23 academic year. The law states that consultation must be for a period of at least six weeks between October and January every year.

Decision Maker: Lead Member for Education and Inclusion, Special Educational Needs and Disability

Made at meeting: 22/10/2020 - Lead Member for Education and Inclusion, Special Educational Needs and Disability

Decision published: 31/03/2021

Effective from: 30/10/2020

Decision:

9.1       The Lead Member considered a report by the Director of Children’s Services seeking approval to consult on admission arrangements for the 2022/23 school year.

 

9.2       The Lead Member RESOLVED to – approve to consult on the proposed admission arrangements for the 2022/23 year, including:

 

1) the proposed  unchanged admission priorities

2) the proposed Co-ordinated Schemes of Admission

3) the proposed Published Admission Number (“PAN”)s for community and controlled schools for 2022/23

4) the proposed change to the Newhaven primary schools’ pre-defined community area, with all other areas unchanged from 2021-22.

 

Reason

9.3       The County Council is required by law to carry out consultation on admissions arrangements every seven years or sooner if any changes to those arrangements for the schools where the local authority is the admissions authority.

Divisions affected: (All Divisions);

Lead officer: Jo Miles


23/11/2020 - East Sussex Childcare Sufficiency Assessment 2020 ref: 1408    Recommendations Approved

To seek Lead Member approval to publish the East Sussex Childcare Sufficiency Assessment 2020.

Decision Maker: Lead Member for Education and Inclusion, Special Educational Needs and Disability

Made at meeting: 23/11/2020 - Lead Member for Education and Inclusion, Special Educational Needs and Disability

Decision published: 31/03/2021

Effective from: 01/12/2020

Decision:

13.1     The Lead Member considered a report by the Director of Children’s Services regarding the East Sussex Childcare Sufficiency Assessment 2020.

 

13.2     The Lead Member RESOLVED – to approve an extension to the period covered by the 2019/20 Childcare Sufficiency Assessment to include the 2020/21 academic year.

 

Reason

 

13.3     Due to the impact of the Covid-19 pandemic on the ability to predict how the childcare market could change the sector is in a state of flux. The current published Childcare Sufficiency Assessment 2019/20 will provide the local authority with a benchmark against which to monitor the market and provide a basis for decisions by providers and the local authority with regard to childcare provision in the future. It is proposed that a fully updated Childcare Sufficiency Assessment covering the period 2021/22 is published in the autumn of 2021.

Divisions affected: (All Divisions);

Lead officer: Jane Spice


21/05/2020 - Post-16 Transport Policy Statement 2020-2021 ref: 1405    Recommendations Approved

The Lead Member is recommended to approve the Post-16 Transport Policy Statement for the 2020-21 academic year following the required consultation.

Decision Maker: Lead Member for Education and Inclusion, Special Educational Needs and Disability

Made at meeting: 21/05/2020 - Lead Member for Education and Inclusion, Special Educational Needs and Disability

Decision published: 31/03/2021

Effective from: 29/05/2020

Decision:

4.1       The Lead Member considered a report on the proposed Post-16 Transport Policy Statement for the 2020-2021 academic year.

DECISIONS

4.2       The Lead Member RESOLVED to:

1) approve the Post-16 Transport Policy Statement for the 2020-21 academic year as set out inAppendix 5; and

2)approve the cessation of Sussex Student Card rail subsidy as set out in Appendix 2.

Reason

4.3       The County Council has carried out its legal duty to consult on the annual Post-16 Transport Policy statement.

4.4       The proposed statement differs slightly from the draft statement as Heathfield Community College has updated their entry. In addition, the criteria for Post-16 and Post-19 learners with Special Educational Needs and Disabilities have been amended to mirror the criteria agreed by Lead Member on 30 April. 

4.5       After publication, ESCC may revise a statement to change the arrangements specified should it be considered necessary.

4.6       It is accepted that with the ending of the Sussex Student Card subsidy in July 2020 that a small number of students will receive a reduced discount compared to previous years but there are clear mitigations. The Sussex Student Card has become largely redundant and fewer discount schemes will make the position clearer for students.   

 

 

Lead officer: Ian Crudge


22/10/2020 - School Organisation Plan 2020-2024 ref: 1406    Recommendations Approved

To seek Lead Member approval to publish the East Sussex School Organisation Plan, covering the period 2020 to 2024.

Decision Maker: Lead Member for Education and Inclusion, Special Educational Needs and Disability

Made at meeting: 22/10/2020 - Lead Member for Education and Inclusion, Special Educational Needs and Disability

Decision published: 31/03/2021

Effective from: 30/10/2020

Decision:

8.1       The Lead Member considered a report by the Director of Children’s Services regarding the School Organisation Plan for 2020-2024

8.2       The Lead Member RESVOLED to approve the publication of the School Organisation Plan 2020-2024.

Reason

 

8.3       The local authority has a statutory duty to ensure there are sufficient school places to meet present and future demand across the county. The School Organisation  Plan for the period 2020-2024 sets out the projected demand for places in the future and where the local authority thinks it will need to commission additional places or reorganise existing provision.

 

 

Divisions affected: (All Divisions);

Lead officer: Gary Langford


09/03/2020 - Proposed Closure of Broad Oak Community Primary School ref: 1404    Recommendations Approved

To determine the statutory proposal to close Broad Oak Community Primary School on 31 August 2020.

Decision Maker: Lead Member for Education and Inclusion, Special Educational Needs and Disability

Made at meeting: 09/03/2020 - Lead Member for Education and Inclusion, Special Educational Needs and Disability

Decision published: 31/03/2021

Effective from: 17/03/2020

Decision:

38.1     The Lead Member considered a report by the Director of Children’s Services, together with representations from the statutory proposal, including those received after the closing date, regarding the proposed closure of Broad Oak Community Primary School.

 

38.2     The Lead Member RESOLVED – to approve the closure of Broad Oak Community Primary School on 31 August 2020.

 

Reason

 

38.3     Whilst recognising the level and nature of objection to the proposal and the impact on the small number of pupils living in the Broad Oak community area, the case for the closure of Broad Oak Community Primary School remains strong for the following reasons set out in the report:

·         the governing board’s budget proposal is predicated on the school moving to a two-class structure from September 2020. Even then, the school would be in deficit from 2020/21 and would rely on Dallington in particular to prop up its budget. This would deny funding to Dallington pupils who could be negatively affected;

·         in addition to using the budget from Dallington to underwrite Broad Oak’s deficit, leadership capacity in Broad Oak, Dallington and Punnetts Town would be significantly reduced to offset the costs of keeping Broad Oak open. All three schools would have insufficient headship capacity to discharge effective, coherent and consistent leadership which has the potential for creating significant performance vulnerabilities in each school;

·         the surplus places in the area, and at the school in particular, are still high and the forecast demand for places in the coming years does not indicate that the situation in the area will markedly change; and

·         there are sufficient places at other schools in the area to accommodate all displaced pupils from the school.

 

Divisions affected: Wealden East;

Lead officer: Gary Langford


22/01/2020 - Final decision on establishing Special Educational Needs (SEN) facilities at Robertsbridge Community College ref: 1401    Recommendations Approved

Decision Maker: Lead Member for Education and Inclusion, Special Educational Needs and Disability

Made at meeting: 22/01/2020 - Lead Member for Education and Inclusion, Special Educational Needs and Disability

Decision published: 31/03/2021

Effective from: 30/01/2020

Decision:

30.1     The Lead Member considered a report by the Director of Children’s Services regarding the establishment of a Special Educational Needs (SEN) facility at Robertsbridge Community College.

 

30.2     RESOLVED – to authorise the establishment of a Special Educational Needs (SEN) specialist facility for up to 12 pupils at Robertsbridge Community College.with effect from 1 September 2020, conditional upon planning permission for the enlargement of the premises being granted under Part 3 of the Town and Country Planning Act 1990.

 

Reasons

 

30.3     The local authority has identified a gap in specialist provision in mainstream primary schools for pupils with a principal need of specific learning difficulties, with associated Special Educational Needs (SEN) (for example, anxiety and high functioning autism) in the east of the county. The majority of respondents to the consultation supported the proposals to establish this facility at the school. The Lead Member also considered a number of factors which are set out in Appendix 2 of the report. 

 


24/02/2020 - Admission Arrangements 2021/22 ref: 1403    Recommendations Approved

To agree the admission arrangements for East Sussex Community and Controlled schools for the academic year 2021/22

Decision Maker: Lead Member for Education and Inclusion, Special Educational Needs and Disability

Made at meeting: 24/02/2020 - Lead Member for Education and Inclusion, Special Educational Needs and Disability

Decision published: 31/03/2021

Effective from: 03/03/2020

Decision:

35.1     The Lead Member considered a report by the Director of Children’s Services seeking approval of the admission arrangements for the 2020/21 school year.

 

35.2     RESOLVED – to agree the proposed admission arrangements for the 2021/22 school year, including:

1) The proposed admission priorities and community areas (including the amendment to the Heathfield Primary schools’ community area as set out in the report).

2) The proposed admission numbers for community and controlled schools as set out in Appendix 2 of the report (excepting the increase in the Published Admission Number for Willingdon Community School, where it will remain at 200); and

3) The proposed co-ordinated admissions schemes.

 

REASONS

 

35.3     The County Council is required by law to carry out consultation on admission arrangements every seven years, or sooner if there are any changes to those arrangements for the schools where the local authority is the admission authority.

 

35.4     the determined admission arrangements for community and voluntary controlled schools will be published on the East Sussex County Council website by 15 March 2020 as required under current legislation. Any objection to these arrangements can then be made to the Office of the Schools Adjudicator until 15 May 2020. The final arrangements will be published in the composite prospectus online (and available in hard copy on demand) by 12 September 2020 as required by the School Admissions Code 2014.

Divisions affected: (All Divisions);

Lead officer: Jo Miles


22/01/2020 - Lowering of age range at Stonegate Church of England Primary School ref: 1402    Recommendations Approved

To seek Lead Member approval to lower the age range at Stonegate Church of England Primary School to enable the governing body to provide early years provision on the school site following formal public consultation.

Decision Maker: Lead Member for Education and Inclusion, Special Educational Needs and Disability

Made at meeting: 22/01/2020 - Lead Member for Education and Inclusion, Special Educational Needs and Disability

Decision published: 31/03/2021

Effective from: 30/01/2020

Decision:

32.1     The Lead Member considered a report by the Director of Children’s Services along with written representations from the local member Councillor John Barnes regarding the lowering of the age range at Stonegate Church of England Primary School.

 

32.2     RESOLVED – the Lead Member approved a change of age range at Stonegate Church of England Primary School from 4 to 11 to 2 to 11 with effect from 1 September 2020.

 

Reasons

 

32.3     The local authority believes that the proposal to lower the age range at Stonegate Church of England Primary School would help build on work already done by the school, ensuring a fully integrated Early Years Foundation Stage (EYFS) to help secure good outcomes for all children. The proposal is in line with the local authority’s strategy for integration of nursery and school provision.

Divisions affected: Northern Rother;

Lead officer: Jane Spice


22/01/2020 - To Approve the ESCC Funding Formula for 2020/21 ref: 1399    Recommendations Approved

After consulting with ESCC Schools and Academies, approval is now being sought from Lead Member to change the ESCC Funding Formula factors for 2020/21.

Decision Maker: Lead Member for Education and Inclusion, Special Educational Needs and Disability

Made at meeting: 22/01/2020 - Lead Member for Education and Inclusion, Special Educational Needs and Disability

Decision published: 31/03/2021

Effective from: 30/01/2020

Decision:

29.1     The Lead Member considered a report by the Director of Children’s Services seeking approval of the East Sussex County Council School Funding Formula for 2020/21.


29.2     RESOLVED – to approve the proposals in related to the ESCC School Funding Formula for 2020/21:

1)    Primary Phase Proposal: decrease the lump sum by £5,000 to £115,000 and set the Minimum Funding Guarantee rate at 101.84%

2)    Secondary Phase Proposals: Set the Minimum Funding Guarantee rate at 101.84%

Reasons

29.3     Give the outcomes of the consultation the Lead Member approved the proposals set out in option 2 for both primary and secondary phases with regard to the funding formula for 2020/21.

Lead officer: Ed Beale


22/01/2020 - Final decision on establishing Special Educational Needs (SEN) facilities at Priory School ref: 1400    Recommendations Approved

to consider comments or objections received during the representation period following the publication of notices, and to seek a final decision on establishing an SEN facility at each school.

Decision Maker: Lead Member for Education and Inclusion, Special Educational Needs and Disability

Made at meeting: 22/01/2020 - Lead Member for Education and Inclusion, Special Educational Needs and Disability

Decision published: 31/03/2021

Effective from: 30/01/2020

Decision:

30.1     The Lead Member considered a report by the Director of Children’s Services together with written representations from the local member Councillor Ruth O’Keeffe regarding the establishment of a Special Educational Needs (SEN) facility at Priory School.

 

30.2     RESOLVED – to authorise the establishment of a Special Educational Needs (SEN) specialist facility for up to 12 pupils at Priory School with effect from 1 September 2020, conditional upon planning permission for the enlargement of the premises being granted under Part 3 of the Town and Country Planning Act 1990.

 

Reasons

 

30.3     The local authority has identified a gap in specialist provision in mainstream primary schools for pupils with a principal need of specific learning difficulties, with associated Special Educational Needs (SEN) (for example, anxiety and high functioning autism) in the west of the county. The majority of respondents to the consultation supported the proposals to establish this facility at the school. The Lead Member also considered a number of factors which are set out in Appendix 2 of the report. 

Lead officer: Gary Langford


22/01/2020 - To approve the DSG Budget for 2020/21 ref: 1398    Recommendations Approved

The DSG allocations are notified to the Local Authority in December and the DSG budget requires approval.

Decision Maker: Lead Member for Education and Inclusion, Special Educational Needs and Disability

Made at meeting: 22/01/2020 - Lead Member for Education and Inclusion, Special Educational Needs and Disability

Decision published: 31/03/2021

Effective from: 30/01/2020

Decision:

28.1     The Lead Member considered a report by the Director of Children’s Services which sought approval of the Dedicated Schools Grant Allocation for 2020/21.


28.2     RESOLVED – to approve the Dedicated Schools Grant budget for 2020/21.

 

Reasons

 

28.3     The report provided the Lead Member with information related to the use of the four blocks which the Dedicated Schools Grant budget is divided into for 2020/21.


Lead officer: Ed Beale


23/12/2019 - Proposed Closure of Fletching CE Primary School ref: 1397    Recommendations Approved

Decision Maker: Lead Member for Education and Inclusion, Special Educational Needs and Disability

Made at meeting: 23/12/2019 - Lead Member for Education and Inclusion, Special Educational Needs and Disability

Decision published: 31/03/2021

Effective from: 04/01/2020

Decision:

25.1    The Lead Member considered a report by the Director of Children’s Services, together with consultation responses, including those received after the closing date, regarding the outcome of the consultation on the proposed closure of Fletching CE Primary School and the recommendation of next steps.


25.2    The Lead Member RESOLVED – to halt the consultation on the proposed closure of Fletching CE Primary School and for the school to remain open.

 

Reason

 

25.3    The consultation responses overwhelmingly object to the proposed closure; there is a clear strength of feeling that the impact on current pupils and the local community would be significant. Substantial fundraising has been undertaken by the community which largely addresses the school’s predicated budget deficit in 2019/20 and 2020/21. Pupil numbers at the school have largely been maintained despite the consultation and governors believe that pupil numbers will begin to increase in the coming years as a result of house building in the area, notably in Uckfield.

 

25.4    The local authority however, remains of the view that the school continues to be vulnerable and its budget deficit has only been addressed on a short-term basis through one-off funding and therefore concern remains about the lack of any ongoing committed funding to support the school beyond next financial year. The current forecasts for the school do not suggest it will attract many more pupils from out of area than it has in the past and in-area demand for places remains low. Despite these factors, and taking into consideration the improved short term budget position, the Lead Member is recommended to halt the consultation on the closure and the school remain open.

                                               


23/12/2019 - Proposed Closure of Broad Oak Community Primary School ref: 1396    Recommendations Approved

Decision Maker: Lead Member for Education and Inclusion, Special Educational Needs and Disability

Made at meeting: 23/12/2019 - Lead Member for Education and Inclusion, Special Educational Needs and Disability

Decision published: 31/03/2021

Effective from: 04/01/2020

Decision:

24.1    The Lead Member considered a report by the Director of Children’s Services, together with consultation responses, including those received after the closing date, regarding the outcome of the consultation on the proposed closure of Broad Oak Community Primary School and the recommendation of next steps.


24.2    The Lead Member RESOLVED – to approve the publication of a statutory proposal for the closure of Broad Oak Community Primary School on 31 August 2020

 

Reason

 

24.3    While recognising the level and nature of objection to the proposal, the case for the closure of Broad Oak continues to be strong. The challenge of the school’s deficit budget remains and will be made worse by the reduction in pupil numbers at the school since the consultation was launched. The situation of significant surplus places in the Heathfield area, and at the school in particular, remains. No solutions or actions have been identified in the consultation process to address these critical issues.


04/11/2019 - SEN (Special Educational Needs) facility at Peacehaven Heights Primary School ref: 1395    Recommendations Approved

To provide the Lead Member with an update on the establishment of an SEN facility at Peacehaven Heights Primary School.

Decision Maker: Lead Member for Education and Inclusion, Special Educational Needs and Disability

Made at meeting: 04/11/2019 - Lead Member for Education and Inclusion, Special Educational Needs and Disability

Decision published: 31/03/2021

Effective from: 12/11/2019

Decision:

21.1     The Lead Member considered a report by the Director of Children’s Services regarding a proposal to postpone the establishment of a SEN (Special Educational Needs) facility at Peacehaven Heights Primary School.


21.2     The Lead Member RESOLVED – to agree to postpone the establishment of a SEN facility at Peacehaven Heights Primary School.

Reason


21.3     Since approval was granted for the establishment of the new facility the school has been through a period of significant change. The headteacher at the time resigned their post and left the school in April 2019 and interim leadership arrangements were put in place. Following concerns about pupil progress and outcomes, and in consultation with the governing body, the local authority successfully applied to the Department for Education (DfE) to establish an Interim Executive Board (IEB) at Peacehaven Heights Primary School. These factors have led the local authority to conclude that it would be inappropriate to establish the facility at this time.  The Lead Member will be advised when a new opening date for the facility has been agreed.

 

Divisions affected: Peacehaven;

Lead officer: Gary Langford


04/11/2019 - Proposed SEN (Special Educational Needs) facilities at Priory School and Robertsbridge Community College ref: 1394    Recommendations Approved

to consider the outcome of the consultations on establishing SEN facilities at Priory School and Robertsbridge Community College, and, if appropriate, to seek approval to publish statutory notices.

Decision Maker: Lead Member for Education and Inclusion, Special Educational Needs and Disability

Made at meeting: 04/11/2019 - Lead Member for Education and Inclusion, Special Educational Needs and Disability

Decision published: 31/03/2021

Effective from: 12/11/2019

Decision:

20.1     The Lead Member received a report from the Director of Children’s Services regarding the proposal to establish SEN (Special Educational Needs) facilities at Priory School and Robertsbridge Community College.


20.2     The Lead Member RESOLED to:

1) authorise the publication of a statutory notice in respect of a proposal to establish new SEN (Special Educational Needs) specialist facilities for up to 12 pupils each at Priory School and Robertsbridge Community College with effect from 1 September 2020; and

2) delegate authority to the Director of Children’s Services to amend the proposals prior to their publication if required.

 

Reason


20.3     The Council has identified a gap in specialist provision in mainstream secondary schools for pupils with a primary need of specific learning difficulties, with associated special educational needs (e.g. anxiety and high functioning autism) in both the west and east of the county and the Council would like to establish two facilities for up to 12 pupils, one at Priory School and the other at Robertsbridge Community College to address this provision gap.


20.4     The majority of respondents to the consultation were supportive to the proposals of establishing the two specialist facilities.

Lead officer: Gary Langford


04/11/2019 - Admission arrangements 2021/22 - approval to consult ref: 1393    Recommendations Approved

To approve the annual consultation on admission arrangements for East Sussex Community and Voluntary Controlled schools for the 2021/22 academic year.

Decision Maker: Lead Member for Education and Inclusion, Special Educational Needs and Disability

Made at meeting: 04/11/2019 - Lead Member for Education and Inclusion, Special Educational Needs and Disability

Decision published: 31/03/2021

Effective from: 12/11/2019

Decision:

19.1     The Lead Member for Education and Inclusion, Special Educational Needs and Disability considered a report by the Director of Children’s Services seeking approval to consult on admission arrangements for the 2021/22 school year.


19.2     The Lead Member RESOLVED – to approve to consult on the proposed admission arrangements for the 2021/22 school year, including:

1)    The proposed admission priorities and community areas;

2)    The proposed admission numbers; and

3)    The proposed co-ordinated admissions schemes with changes as detailed in Appendix 4 of the report;

4)    That the proposed changes to the schemes as set out in appendix 4 of the report are also adopted in respect of in-year admissions

Reason

19.3     The County Council is required by law to carry out consultation on admissions arrangements every seven years or sooner if any changes to those arrangements for the schools where the local authority is the admissions authority.

Divisions affected: (All Divisions);

Lead officer: Jo Miles


07/10/2019 - Education Commissioning Plan 2019-2023 ref: 1391    Recommendations Approved

To seek Lead Member approval to publish the latest update to the Education Commissioning Plan, covering the period 2019 to 2023

Decision Maker: Lead Member for Education and Inclusion, Special Educational Needs and Disability

Made at meeting: 07/10/2019 - Lead Member for Education and Inclusion, Special Educational Needs and Disability

Decision published: 31/03/2021

Effective from: 15/10/2019

Decision:

15.1   The Lead Member considered a report by the Director of Children’s Services regarding the Education Commissioning Plan 2019 – 2023.

 

15.2   The Lead Member RESOLVED to:

1) approve the publication of the Education Commissioning Plan 2019 – 23 and;

2) agree to the plan being re-branded the ‘School Organisation Plan’ prior to its publication

Reason

15.3     The Council has a statutory duty to ensure there are sufficient school places to meet present and future demand across the county. The updated plan for the period 2019-2023 clearly sets out the projected demand for places in the future and where we think we will need to commission additional places or reorganise existing provision to maintain a sustainable network of schools with the right number of places in the right locations to serve local need.

Divisions affected: (All Divisions);

Lead officer: Gary Langford


07/10/2019 - East Sussex Childcare Sufficiency Assessment for 2019/20 ref: 1390    Recommendations Approved

To seek Lead Member approval to publish the East Sussex CSA report as required under local authority statutory duty to report annually to elected council members on how they are meeting their duty to secure sufficient childcare to meet parental demand. This report will also be available and accessible to parents

Decision Maker: Lead Member for Education and Inclusion, Special Educational Needs and Disability

Made at meeting: 07/10/2019 - Lead Member for Education and Inclusion, Special Educational Needs and Disability

Decision published: 31/03/2021

Effective from: 15/10/2019

Decision:

14.1     The Lead Member considered a report by the Director of Children’s Services regarding the publication of the latest update to the East Sussex Childcare Sufficiency Assessment for 2019/20.

14.2     The Lead Member RESOLVED to approve the publication of the East Sussex Childcare Sufficiency Assessment for 2019/20.

 

Reason

14.3     The Council has a statutory duty to ensure that there are sufficient early education and childcare places to meet present and future demand across the county. The updated Childcare Sufficiency Assessment for the period 2019/2020 clearly sets out the projected demand for places in the future and where the Council thinks it will need to support the sector to provide additional places in the right locations to meet parental demand.

 

 

 

Divisions affected: (All Divisions);

Lead officer: Jane Spice


07/10/2019 - School age range change - Stonegate Church of England Primary School ref: 1392    Recommendations Approved

To seek Lead Member approval to publish statutory notices in respect of a proposal to lower the age range at Stonegate CE Primary School to enable the governing body to provide early years provision on the school site.

Decision Maker: Lead Member for Education and Inclusion, Special Educational Needs and Disability

Made at meeting: 07/10/2019 - Lead Member for Education and Inclusion, Special Educational Needs and Disability

Decision published: 31/03/2021

Effective from: 15/10/2019

Decision:

16.1     The Lead Member considered a report by the Director of Children’s Services regarding a school age range change at Stonegate Church of England Primary School.


16.2     The Lead Member RESOLVED to:

 

1)            authorise the publication of statutory notices in respect of a proposal to lower the age range at Stonegate Church of England Primary School from 4-11 to 2-11 to take effect on 1 September 2020; and

2)    delegate authority to the Director of Children’s Services to amend the proposals prior to their publication if required

 

Reason


16.3     The proposal to lower the age range at Stonegate Church of England Primary school will help to build on work already done by the school, ensuring a fully integrated Early Years Foundation Stage to help secure good outcomes for all children.

Divisions affected: Rother North West;

Lead officer: Jane Spice


03/06/2019 - Music Service Procurement ref: 1386    Recommendations Approved

Lead Member to approve the recommendation to issue a concession contract for delivery of a Music Service for East Sussex.

Decision Maker: Lead Member for Education and Inclusion, Special Educational Needs and Disability

Made at meeting: 03/06/2019 - Lead Member for Education and Inclusion, Special Educational Needs and Disability

Decision published: 31/03/2021

Effective from: 11/06/2019

Decision:

3.1       The Lead Member considered a report by the Director of Children’s Services regarding a proposed award of a concession contract for the delivery of a music service for the county together with exempt information contained in a later agenda item.

 

3.2       The Lead Member RESOLVED to –

 

1)            approve the award of a concession contract to Brighton Dome and Brighton Festival for the delivery of a music service in East Sussex; and

2)            delegate authority to the Director of Children’s Services to take any action he considers necessary to give effect to or in consequence of the above recommendation.

 

Reason

 

3.3       Brighton Dome and Brighton Festival is a strong candidate for the award of a concession contract to deliver a music service for the county due to its experience providing a similar service for the Brighton & Hove area and the added value it can bring, including its commercial experience and links to the broader cultural sector.

If a contract was not awarded and we continue to deliver a music service directly without the benefit of reducing costs through management and administration efficiencies, the service remains vulnerable to relatively small changes in the financial environment.  A number of alternative options have previously been explored and awarding a concession contract was viewed as the preferred way forward due to some of the challenges posed by the other options.  If we were unable to find a viable alternative it may result in the need to re-consider closing the small group and individual instrumental teaching service, which would incur redundancy costs in the region of £350,000.

.

 

Divisions affected: (All Divisions);

Lead officer: Lucy Morgan-Jones


03/06/2019 - Music Service Procurement ref: 1388    Recommendations Approved

Decision Maker: Lead Member for Education and Inclusion, Special Educational Needs and Disability

Made at meeting: 03/06/2019 - Lead Member for Education and Inclusion, Special Educational Needs and Disability

Decision published: 31/03/2021

Effective from: 11/06/2019


24/06/2019 - Area Review of Rural Primary School Provision ref: 1389    Recommendations Approved

Decision Maker: Lead Member for Education and Inclusion, Special Educational Needs and Disability

Made at meeting: 24/06/2019 - Lead Member for Education and Inclusion, Special Educational Needs and Disability

Decision published: 31/03/2021

Effective from: 02/07/2019

Decision:

8.1       The Lead Member considered a report by the Director of Children’s Services regarding a review of rural primary schools in East Sussex.

 

8.2       The Lead Member RESOLVED to –

 

1)            agree that the local authority takes forward a statutory process to consult on the closure of Broad Oak Community Primary School by 31 August 2020;

2)            agree that the Local Authority  takes forward a statutory process to consult on the closure of Fletching CE Primary School by 31 August 2020; and

3)            agree that the consultations on the proposed changes would begin on 5 July 2019 and run until 11 October 2019

Reason

 

8.3             The Local Authority has a statutory duty, included as part of its Core Offer, to ensure there is the right number of school places in the right areas. It also has a duty to ensure that schools can offer a viable, high quality education to their pupils. An increasing number of small schools in East Sussex face uncertainty in terms of their ability to deliver a high quality education that meets the needs of their local community and that is financially viable. As the body responsible for school organisation the Local Authority has a duty to take a strategic view of the school landscape. The number of schools facing financial challenges, and coming to the Department and Orbis for support means that it cannot ignore the issues they

are facing. Taking action now to rationalise provision in a number of areas would provide the remaining schools with more certainty over their pupil numbers, enabling them to operate more effectively and efficiently in terms of financial performance and with less surplus places.

 

7.4       Taking action at Broad Oak and Fletching now will reduce the risk to the Local Authority of managing financial deficits and quality of education provision in these very small schools which impacts directly on children and their families. Doing nothing at this time is not an option – it would simply exacerbate the situation and place more small schools at risk of closure in the coming years as a greater number of schools would become unviable. There is a reputational risk to the Local Authority if appropriate action is not taken in a timely, controlled manner now which is then required at a future date.

 

7.5       The area review has been a thorough process, fully supported by the Diocese of Chichester, and has involved engagement and dialogue with a number of rural schools. The Children’s Services Department has listened carefully to what schools have told it throughout the process and, in some cases, this has resulted in changes to its proposals and in other cases confirmed its initial thinking. For some schools the review has generated opportunities which provide them with a potential solution to the challenges they face.

 

7.6       The proposals would ensure the Local Authority is able to fulfil its statutory obligations and ensure a sustainable network of rural schools in East Sussex that offer the highest quality of education


03/06/2019 - Post-16 Transport Policy Statement 2019-20 ref: 1387    Recommendations Approved

The Lead Member is recommended to approve the Post-16 Transport Statement for the 2019-20 academic year following the required consultation.

Decision Maker: Lead Member for Education and Inclusion, Special Educational Needs and Disability

Made at meeting: 03/06/2019 - Lead Member for Education and Inclusion, Special Educational Needs and Disability

Decision published: 31/03/2021

Effective from: 11/06/2019

Decision:

4.1       The Lead Member considered a report by the Director of Children’s Services regarding  the proposed Post 16 Transport Statement for the 2019/20 academic year.

 

4.2       The Lead Member RESOLVED to – approve the Post 16 Transport Policy Statement for the 2019-20 academic year as set out in Appendix 3 of the report.

 

Reason

4.3       The County Council has carried out its legal duty to consult on the annual Post 16 Transport Statement.

Divisions affected: (All Divisions);

Lead officer: Ian Crudge


24/01/2019 - ESCC School Funding Formula for 2019/20 ref: 1383    Recommendations Approved

After consulting with East Sussex Schools and Academies, approval is now being sought from Lead Member to change the ESCC Funding Formula factors for 2019/20.

Decision Maker: Lead Member for Education and Inclusion, Special Educational Needs and Disability

Made at meeting: 24/01/2019 - Lead Member for Education and Inclusion, Special Educational Needs and Disability

Decision published: 31/03/2021

Effective from: 22/01/2019

Decision:

22.1     The Lead Member considered a report by the Director of Children’s Services seeking approval for the East Sussex County Council School Funding Formula for 2019/20.

22.2     RESOLVED – to approve the proposals in relation to the ESCC School Funding Formula for 2019/20

1) Primary Phase Proposal:

Minimum Funding Guarantee (MFG) at 100.5% and Capping at 1.5%, decrease the lump sum by £2,000 to £120,000, reduce the Free School Meals (FSM) rate to the NFF rate, introduce Free School Meals Ever6 (FSM6) and Income Deprivation Affecting Children Index (IDACI) factors at the proposed NFF rates, introduce a minimum per pupil amount, amend the Sparsity calculation to align to the NFF.

 

2) Secondary Phase Proposal:

Minimum Funding Guarantee (MFG) at 100.5% and Capping at 1.5%, decrease the lump sum by £7,000 to the NFF level of £110,000, reduce the Free School Meal (FSM) rate to the NFF rate, introduce Free School Meal Ever6 (FSM6) and Income Deprivation Affecting Children Index (IDACI) factors to the NFF rates, introduce a minimum per pupil amount, amend the Sparsity calculation to align to the NFF.

 

Reasons

 

22.3     The proposals were developed by the Funding Formula Working Group for consultation with the Schools Forum and all schools and academics. A majority of school respondents were in favour of the proposals which are based on principles that work towards the National Funding Formula (NFF), whilst avoiding any undue turbulence to schools and academies.  

 

 

Lead officer: Ed Beale


24/01/2019 - Dedicated Schools Grant Allocation for 2019/20 ref: 1382    Recommendations Approved

The DSG allocations are notified to the Local Authority in December and the DSG budget requires approval.

Decision Maker: Lead Member for Education and Inclusion, Special Educational Needs and Disability

Made at meeting: 24/01/2019 - Lead Member for Education and Inclusion, Special Educational Needs and Disability

Decision published: 31/03/2021

Effective from: 01/02/2019

Decision:

21.1   The Lead Member  considered a report by the Director of Children’s Services which sought approval of the Dedicated Schools Grant Allocation for 2019/20.

 

21.2   RESOLVED – to approve the Dedicated Schools Grant budget for 2019/20.

 

 Reasons

 

  21.3   The report provided the Lead Member with information relating to the use of the four blocks which the Dedicated Schools Grant budget is divided into for 2019/20.

Lead officer: Ed Beale


26/02/2019 - Admission arrangements for the 2020/21 school year ref: 1384    Recommendations Approved

Decision Maker: Lead Member for Education and Inclusion, Special Educational Needs and Disability

Made at meeting: 26/02/2019 - Lead Member for Education and Inclusion, Special Educational Needs and Disability

Decision published: 31/03/2021

Effective from: 06/03/2019

Decision:

25.1     The Lead Member considered a report by the Director of Children’s Services seeking approval of the admission arrangements for the 2020/21 school year.

 

DECISIONS

 

25.2     The Lead Member RESOLVED to approve the admission arrangements for 2020/21, and (1) The proposed admission priorities and community areas;

 

(2) The proposed admissions numbers, noting that the proposed increase to the PAN (Published Admission Number) for Willingdon Community School has been deferred to 2021/22 at the request of the school so that the PAN will remain at 200 for admissions in 2020/21, and that the PANs for Buxted CE Primary School and Danehill CE Primary School will increase to 30 (from 25) and 15 (from 12) respectively at the request of their governing bodies;

 

(3) The proposed co-ordinated admissions schemes with the following changes from previous years:

 

           That the primary and secondary scheme be amended slightly to reflect the assumption that it is in the best interests of summer-born children to be admitted to reception at compulsory school age where their parents request it, unless there are clear reasons why this would be inappropriate, and that own admission authority schools in East Sussex should be advised of this assumption and encouraged to adopt it by the County Council;

 

           That parents still be required to make a case for this so that it can be demonstrated that the County Council has considered the rationale behind the request and made the decision in the child’s best interests;

 

           That the County Council continue to advise all parents, whose request for admission out of year group is agreed, of the potential difficulties this could cause later on, and continue to require parents to agree that they have understood this and take responsibility for this decision.

 

(4) That with respect to in-year admissions (for example, families moving into the area with a child who has already been deferred in another area or admission authority) that the County Council should work on the same assumption;

 

(5) That in cases where parents submit in-year applications (or phase transfer applications for junior or secondary school) for their children to be educated out of year group where this has not happened before, or where they have come from provision that does not follow the National Curriculum (e.g. private provision or overseas) the County Council advise parents of a likely delay and make a decision in the best interests of the child in consultation with the Headteacher of the relevant school as in the case of summer born children applying at reception entry.

 

(6) That the County Council adopt the recommendation set out in a letter from the Rt Hon Nick Gibb MP, Minister of State for School Standards, that the definition of ‘looked after children and previously looked after children’ in the glossary of the County Council’s ‘Apply for a school’ guidance be amended to clarify that ‘this may include children previously in state care outside of the UK’.

 

Reasons

 

25.3     The County Council is required by law to carry out consultation on admission arrangements every seven years, or sooner if there are any changes to those arrangements for the schools where the local authority is the admission authority. 

 

25.4     The determined admission arrangements for community and voluntary controlled schools will be published on the East Sussex County Council website by 15 March 2019 as required under current legislation. Any objections to these arrangements can then be made to the Office of the Schools Adjudicator until 15 May 2019. The final arrangements will be published in the composite prospectus online (and available in hard copy on demand) by 12 September 2019 as required by the School Admissions Code 2014.

Divisions affected: (All Divisions);


25/03/2019 - Proposed SEN facility at Grovelands Community Primary School ref: 1385    Recommendations Approved

Determination of the statutory notice in respect of a proposal to establish a Special Educational Needs facility at Grovelands Community Primary School.

Decision Maker: Lead Member for Education and Inclusion, Special Educational Needs and Disability

Made at meeting: 25/03/2019 - Lead Member for Education and Inclusion, Special Educational Needs and Disability

Decision published: 31/03/2021

Effective from: 02/04/2019

Decision:

28.1     The Lead Member considered a report by the Director of Children’s Services seeking approval to establish a Special Educational Needs (SEN) facility at Grovelands Community Primary School.

DECISIONS

28.2     The Lead Member RESOLVED to authorise the establishment of a SEN facility for up to 8 pupils at Grovelands Community Primary School with effect from the start of Term 5 in the 2018/19 academic year.

Reasons

28.3     In conclusion the Council has identified a gap in specialist provision in mainstream primary schools for pupils with a primary need of ASD in the Hailsham area. The Council would like to establish a facility for up to 8 pupils at Grovelands Community Primary School to address this need.

28.4     The majority of respondents to the consultation supported the proposal to establish a SEN facility at Grovelands Community Primary School. Councillor Fox, as Local Member, sent his apologies for absence but expressed support for the proposals. There had been no comments or objections received during the representation period following the publication of the statutory notice. 

 

Divisions affected: Hailsham New Town;

Lead officer: Gary Langford


24/01/2019 - Proposed SEN facility at Grovelands Community Primary School ref: 1381    Recommendations Approved

To seek approval to publish statutory notices in respect of a proposal to establish a Special Educational Needs facility at Grovelands Community Primary School

Decision Maker: Lead Member for Education and Inclusion, Special Educational Needs and Disability

Made at meeting: 24/01/2019 - Lead Member for Education and Inclusion, Special Educational Needs and Disability

Decision published: 31/03/2021

Effective from: 01/02/2019

Decision:

20.1     The Lead Member considered a report by the Director of Children’s Services seeking approval to publish statutory notices in respect of a proposal to establish a SEN (Special Educational Needs) facility at Grovelands Community Primary School.

 

20.2     RESOLVED –

1)   to authorise the publication of a statutory notice in respect of a proposal to establish a Special Educational Needs (SEN) facility for up to 8 pupils at Grovelands Community Primary School with effect from the start of Term 5 in the 2018/19 academic year; and

2)   to delegate authority to the Director of Children’s Services to amend the proposals prior to their publication if required.

 

REASON

20.3     The Council has identified a gap in specialist provision in mainstream primary schools for pupils with a primary need of ASD (Autism Spectrum Disorder) in the Hailsham area and the Council would like to establish a facility for up to 8 pupils at Grovelands Community Primary School to address this.

20.4     The majority of respondents to the consultation support the proposal to establish a SEN facility at Grovelands Community Primary School.

 

Lead officer: Gary Langford


10/12/2018 - Proposed SEN (Special Educational Needs) facility at Peacehaven Heights Primary School ref: 1380    Recommendations Approved

To determine the statutory notice in relation to a proposal to establish a special educational needs facility at Peacehaven Heights Primary School

Decision Maker: Lead Member for Education and Inclusion, Special Educational Needs and Disability

Made at meeting: 10/12/2018 - Lead Member for Education and Inclusion, Special Educational Needs and Disability

Decision published: 31/03/2021

Effective from: 18/12/2018

Decision:

18.1     The Lead Member for Education and Inclusion, Special Educational Needs and Disability considered a report by the Director of Children’s Services seeking to authorise the establishment of a Special Educational Needs facility at Peacehaven Heights Primary School.

 

18.2     RESOLVED – to authorise the establishment of a Special Education Needs facility for 8 to 10 junior age pupils at Peacehaven Heights Primary School with effect from 1 January 2019.

Reason

18.3     the Council has identified a gap in specialist provision in mainstream primary schools for pupils with a primary need of ASD (Autism Spectrum Disorder) in the Peacehaven area. The Council would like to establish a facility for 8 to 10 junior age pupils at Peacehaven Heights Primary School to address this need.

18.4     The majority of respondents to the consultation supported the proposal to establish a SEN facility at Peacehaven Heights Primary School.

Divisions affected: Peacehaven;

Lead officer: Gary Langford


16/07/2018 - After School and Holiday Club Provision ref: 1379    Recommendations Approved

To consider a proposal to transfer provision of After School and Holiday Club Provision from the Local Authority to Special Schools

Decision Maker: Lead Member for Education and Inclusion, Special Educational Needs and Disability

Made at meeting: 16/07/2018 - Lead Member for Education and Inclusion, Special Educational Needs and Disability

Decision published: 31/03/2021

Effective from: 24/07/2018

Decision:

8.1       The Lead Member considered a report by the Director of Children’s Services regarding a proposal to end provision from the Local Authority of after school and holiday club provision and for Special Schools to further develop their provision.

 

8.2       The Lead Member RESOLVED to –

1) note the outcome of the public and staff consultation on the Local Authority’s proposal to cease after schools and holiday clubs in Special Schools and provide 24 months transitional funding to special schools to support the development of new provision; and

2) agree to the closure of the After School and Holiday Clubs provided by the Local Authority.

 

Reason

8.3       The agreed approach represents good value for money for the Council, promotes sustainability, whilst continuing to provide a valuable service to parents and young people.

 

Lead officer: Nathan Caine, Andy Cottell


30/04/2018 - Lowering the age range at Langney Primary School, Eastbourne ref: 1377    Recommendations Approved

To seek Lead Member approval to publish statutory notices in respect of a proposal to lower the age range at Langney Primary School to enable the school to take 2 year olds in their current nursery provision

Decision Maker: Lead Member for Education and Inclusion, Special Educational Needs and Disability

Made at meeting: 30/04/2018 - Lead Member for Education and Inclusion, Special Educational Needs and Disability

Decision published: 31/03/2021

Effective from: 08/05/2018

Decision:

48.1     The Lead Member considered a report by the Director of Children’s Services regarding proposals to lower the age range at Langney Primary School, Eastbourne

48.2     The Lead Member RESOLVED to –

            1) authorise the publication of statutory notices in respect of a proposal to lower the age range at Langney Primary School, Eastbourne from 3 to 11 to 2 to 11with the proposal to take effect on 1 September 2018; and

            2) delegate authority to the Director of Children’s Services to amend the proposals prior to publication if required

Reason

48.3     The proposal to lower the age range at Langney Primary school will help to build on work already done by the school, ensuring a fully integrated Early Years Foundation Stage to help secure good outcomes for all children. The proposal is in line with council strategy for the integration of nursery school provision.

Divisions affected: Eastbourne - St Anthony's;

Lead officer: Jane Spice


30/04/2018 - Music Service update ref: 1376    Recommendations Approved

To consider options for the music service going forward

Decision Maker: Lead Member for Education and Inclusion, Special Educational Needs and Disability

Made at meeting: 30/04/2018 - Lead Member for Education and Inclusion, Special Educational Needs and Disability

Decision published: 31/03/2021

Effective from: 08/05/2018

Decision:

47.1     The Lead Member considered a report by the Director of Children’s Services regarding proposals to address the financial sustainability of the East Sussex Music Service.

47.2     The Lead Member RESOLVED to –

1) agree to implement the Management and Administrative restructure proposals and other efficiency measures in relation to the East Sussex Music Service (already consulted on in October 2017); and

2) welcome proposals from outside bodies to deliver an instrumental teaching service whilst also agreeing that a proposal be drawn up to close the instrumental teaching service, as outlined in Option B in the report

 

Reason

47.3     On balance Option A, as set out in the report, was not recommended for the following reasons:

· Option A leaves a deficit budget of between £37.5k and £77.3K in 2022/23

depending on the agreement reached with the Hub about how much money is

released back to support the social mobility agenda. The Music Service is not a

statutory service and it would be difficult to justify prioritising this service over other

frontline services.

· The service would still remain financially at risk from any reduction in grant funding,

any change in schools’ commitment to supporting fee remission and any reduction in

student numbers. Given the risks it is not considered that it is viable to constantly

revisit options to address the financial sustainability of the service as it absorbs

considerable senior management, HR and legal time each time we do it.

 

47.4     Although the Music Service is undoubtedly a valued and much loved service, for the reasons outlined in the report, the Lead Member agreed Option B and to implement the management and administrative restructure and other efficiency measures and ask that a proposal to close down the instrumental teaching is drawn up with an intended implementation date of September 2019 (subject to public consultation and further work).

 

47.5   It is hoped that revised proposals can be drawn up collaboratively with staff and Trade Unions, but given the financial forecast, it will be necessary to move quickly because of the budget pressures. We would hope to consult with the public from June 2018 and with staff from October 2018.

 

47.6   Although this could have some negative impact in the long-term on music education opportunities and is likely to be met with public, staff and union opposition, this option would secure the financial viability to continue to provide many elements of the current Music Service and provide greater opportunity for the service and Hub partners to support the County Council’s priorities around vulnerable people. An equalities impact assessment will be undertaken as part of the public consultation.

Lead officer: Aaron Sams


30/04/2018 - Lowering the age range at Ditchling (St Margaret's) CE Primary School, Ditchling ref: 1378    Recommendations Approved

To seek Lead Member approval to publish statutory notices in respect of a proposal to lower the age range at Ditchling CE Primary School to enable the governing body to provide early years provision on the school site.

Decision Maker: Lead Member for Education and Inclusion, Special Educational Needs and Disability

Made at meeting: 30/04/2018 - Lead Member for Education and Inclusion, Special Educational Needs and Disability

Decision published: 31/03/2021

Effective from: 08/05/2018

Decision:

49.1     The Lead Member considered a report by the Director of Children’s Services regarding a proposal to lower the age range at Ditchling (St Margraet’s) CE Primary School.

49.2     The Lead Member RESOLVED to –

            1) authorise the publication od statutory notices in respect of a proposal to lower the age range at Ditchling (St Margaret’s) CE Primary School from 4 to 11 to 2 to 11 to take effect from 1 September 2018; and

            2) delegate authority to the Director of Children’s Services to amend the proposals  prior to their publication if required.

Reason

49.3     The proposal to lower the age range at Ditchling (St Margret’s) CE Primary

School will help to build on work already done by the school in conjunction with the

Pre-schools Voluntary Management Committee. This will help ensure a fully

integrated Early Years Foundation Stage to help secure good outcomes for all

children in the future. The proposal is in line with council strategy for the integration of nursery / school provision.

Divisions affected: Ouse Valley West and Downs;

Lead officer: Jane Spice


29/03/2018 - Planned Admission Numbers (PANs) for Ninfield CE Primary School and Meridian Community Primary School with effect from September 2019 ref: 1374    Recommendations Approved

The Lead Member is asked to determine the appropriate PAN for Ninfield CE Primary School following public consultation. This decision was deferred from the Lead Member meeting in February as a result of the decision not to proceed with the building project at the school. This means that the school will be unable to accommodate more than fifteen children in each year group following withdrawal of the temporary classrooms currently on site.

There is a need to correct the Published Admission Number (PAN)for Meridian Community Primary School for September 2019.

 

Decision Maker: Lead Member for Education and Inclusion, Special Educational Needs and Disability

Made at meeting: 29/03/2018 - Lead Member for Education and Inclusion, Special Educational Needs and Disability

Decision published: 31/03/2021

Effective from: 06/04/2018

Decision:

40.1     The Lead Member considered a report by the Director of Children’s Services, seeking approval for Published Admission Numbers for Ninfield CE Primary School and Meridian Community Primary School.    

 

DECISIONS

 

40.2     The Lead Member RESOLVED to (1) agree the Published Admission Number for Ninfield CE Primary School as 20; and

(2) agree the Published Admission Number for Meridian Community Primary School as 60 rather than 90.

 

Reasons

 

40.3     The decision on Ninfield School was deferred from a previous meeting, to allow for a public consultation to take place. 

 

40.4     The decision on Meridian School is to correct a misprint in the previously determined arrangements.

Divisions affected: Peacehaven; Wealden East;

Lead officer: Jo Miles


18/04/2018 - After School and Holiday Club Provision – Proposal to transfer provision to Special Schools ref: 1375    Recommendations Approved

The Lead Member is requested to agree the proposal to transfer the responsibility of After School and Holiday Club provision from the Children’s Disability Service to East Sussex Special Schools in order to achieve a more robust and sustainable service for the future, which promotes service improvement and delivery whilst at the same time making the service more cost effective. It also enables the Children’s Disability Service to deliver required savings.

As the proposal has the potential to impact both service users and staff it will require both a public consultation and formal consultation with staff.

 

Decision Maker: Lead Member for Education and Inclusion, Special Educational Needs and Disability

Made at meeting: 18/04/2018 - Lead Member for Education and Inclusion, Special Educational Needs and Disability

Decision published: 31/03/2021

Effective from: 26/04/2018

Decision:

43.1     The Lead Member considered a report by the Director of Children’s Services regarding a proposal to consult on the transfer of after school and holiday club provision to Special Schools.

43.2     The Lead Member RESOLVED – to agree to public consultation on transferring After School and Holiday Club provision from the local authority to Special Schools.

 

Reason

43.3     The Lead Member agreed to consultation on the proposal to transfer After School and Holiday Club provision to Special Schools as this represents excellent value for money for the Council, promotes sustainability, whilst continuing to provide a valuable service to parents and young people. A further report on the outcome of the consultation will be submitted to the Lead Member in July 2018

Lead officer: Alison Borland


11/12/2019 - Business Support Services in East Sussex ref: 1370    Recommendations Approved

To consider Business Support Services

Decision Maker: Lead Member for Economy

Made at meeting: 11/12/2019 - Lead Member for Economy

Decision published: 31/03/2021

Effective from: 19/12/2019

Decision:

3.1       The Lead Member considered a report by the Director of Communities, Economy and Transport, together with the exempt information contained in a later agenda item. 

 

DECISIONS

 

3.2       The Lead Member RESOLVED to (1) agree  the continuation of Growth Hub services in East Sussex;

(2)        agree  the close down of the current commissioned outsourced model and the transfer of provision of the Growth Hub to East Sussex County Council for the period April 2020 to March 2021;

(3)        ensure a review is undertaken of the service provision delivered by East Sussex County Council by November 2020 to enable Lead Member to assess progress and effectiveness and determine future delivery; and

(4)        agree the delegation of authority to the Director of Communities, Economy and Transport to take all actions necessary to give effect to recommendations (1) and (2).

 

Reasons

 

3.3       Maintaining the status quo and commissioning future Business East Sussex Growth Hub services in the way that has been done in the past is no longer an option. It is clear that the most sustainable option at this time that is affordable, and provides flexibility and continuing credibility is to bring the Growth Hub in-house from April 2020 until further review is necessary.

Decision Maker: Lead Member for Economy

Made at meeting: 11/12/2019 - Lead Member for Economy

Decision published: 31/03/2021

Effective from: 19/12/2019

Divisions affected: Bexhill South;

Lead officer: Katy Thomas


16/11/2020 - Review of East Sussex County Council Growth Hub Provision ref: 1373    Recommendations Approved

To assess the progress and effectiveness of Growth Hub services delivered by East Sussex County Council and to determine future delivery

Decision Maker: Lead Member for Economy

Made at meeting: 16/11/2020 - Lead Member for Economy

Decision published: 31/03/2021

Effective from: 24/11/2020

Decision:

6.1       The Lead Member considered a report by the Director of Communities, Economy and Transport.

 

DECISIONS

 

6.2       The Lead Member RESOLVED to (1)  note the integration of Growth Hub services into East Sussex County Council since April 2020 and the key role it has, both in the business support landscape and the delivery of the Economy Recovery Plan (East Sussex Reset); 

 

(2)        agree the continuing delivery of Growth Hub services by East Sussex County Council (subject to availability of funding) in order to maintain momentum and optimum flexibility to meet the increasing and changing needs; and

 

(3)        note that funding is still subject to yearly availability from Government, and that reviews are taking place into the future shape and direction of Growth Hubs. 

 

Reasons

 

6.3       The Growth Hub has continued to deliver services seamlessly and develop these further following its transfer to the Economic Development Team at the start of the pandemic.  It has forged new and effective linkages both internally and externally.  Growth Hubs will remain central to efforts to support economic recovery and it is likely that they will be subject to increasing and changing demands as needs also change.  It is therefore imperative that a flexible Growth Hub delivery model is maintained so that it can adapt to rapidly changing circumstances.

 

6.4       Further to Minute 6.2(3) above, a report will be brought back to Lead Member should either funding cease or reviews mean that decisions need to be taken about the future of the Growth Hub.

Divisions affected: (All Divisions);

Lead officer: Ioni Sullivan


25/03/2021 - Petition to reduce road traffic accidents on the B2100 Church Road/Rotherfield Road ref: 1369    Recommendations Approved

 

To consider the petition’s requests;

1. To reduce the 60mph speed limit to 40mph on the B2100 between Milk Lodge Farm, Rotherfield and Palesgate Lane, Jarvis Brook.

2. Plan safety improvements to enforce the proposed limit, either by speed camera, speed notification device or westbound restriction carriageway fence.

3. Removal of  the solid obstructions from the fatal bend and reinstatement of reflectors.

Decision Maker: Lead Member for Communities and Safety

Made at meeting: 25/03/2021 - Lead Member for Communities and Safety

Decision published: 31/03/2021

Effective from: 02/04/2021

Decision:

6.1       The Lead Member considered a report by the Director of Communities, Economy and Transport, together with the comments of the Lead Petitioners conveyed by Councillor Bob Standley, the local Member.

 

DECISIONS

 

6.2       The Lead Member RESOLVED to advise the petitioners that (1) a 40mph speed limit on the B2100 between Rotherfield and Jarvis Brook is not a priority for the County Council;

 

(2) the location does not meet the Sussex Safer Road Partnership criteria for a speed camera;

 

(3) the location does not meet the criteria set out in the Road Safety Team’s Working Practice for Vehicle Activated Signs;

 

(4) the location does not meet the requirements of the High Level Sift assessment process for consideration of a vehicle restraint system;

 

(5) the provision of new hazard marker posts on the bend will be investigated; and

 

(6) the matter will be reassessed should the ongoing coroner’s investigation  identify any highway engineering factors contributing to the cause of death.  

 

Reasons

 

6.3       There has been one fatal and one slight injury crash reported to the Police within the national speed limit in the latest available three-year period (to January 2021).  The resources that are available for road safety are limited and priority must be given to locations with a history of personal injury crashes.

 

6.4       A Road Safety Officer has assessed this location and it does not meet the necessary criteria for a safety camera to be considered.  Our working practice for Vehicle Activated Signs (VAS), provided on a permanent basis, stipulates that they are only used where there is evidence of a significant level of crashes involving personal injury. This location would not meet this requirement. Speed indicator devices may be considered on a temporary basis as an educational tool. Approval for this type of sign is restricted to roads with a speed limit not exceeding 40mph.

 

6.5       The request for a VRS has been assessed using the High Level Sift as the initial stage of our scheme prioritisation process but, did not meet the benchmark score to be considered further.

6.6       The provision of hazard marker posts on the bend near Old Forest Lane will be investigated and the existing signing along the route will be reviewed.  

 

6.7       The Police investigation into the fatal crash that occurred on 26 September 2020 is still on-going. It is for the Coroner to ultimately decide the cause of the collision but, at the present time no highway factors have been identified, but the issues raised by the petition will be reassessed should the final outcome identify such factors.

 

 

Divisions affected: Wealden North East;

Lead officer: Michael Higgs


19/11/2020 - Petition - safety concerns at Tyes Cross, Sharpthorne ref: 1368    Recommendations Approved

Petition submitted raising concerns over the safety of where Plaw Hatch Lane (C319) meets the junction of Grinstead Lane and the twitten from Chilling Street, Sharpthorne

Decision Maker: Lead Member for Communities and Safety

Made at meeting: 19/11/2020 - Lead Member for Communities and Safety

Decision published: 31/03/2021

Effective from: 27/11/2020

Decision:

3.1       The Lead Member considered a report by the Director of Communities, Economy and Transport.

 

3.2       Mr Jonathan Hipkin spoke as a representative of the petitioners, about the petition’s aims.

 

DECISIONS

 

3.3       The Lead Member RESOLVED to advise the petitioners that (1) a 40mph speed limit on the C2 Plawhatch Lane is not a priority for East Sussex County Council at the present time;

 

(2) the request for a safety camera does not meet the Sussex Safer Roads Partnership installation criteria; and

 

(3) East Sussex County Council have previously implemented remedial measures at this junction and have recently carried out maintenance works in the area to improve visibility of the signs and road markings.

 

Reasons

 

3.4       Resources from a road safety review are being targeted at the ‘A’ and ‘B’ roads with a killed and serious injury (KSI) crash rate above the County average.  As Plawhatch Lane is a ‘C’ class road and does not have an identified road safety issue, this would not be a priority for the Council to consider at the present time.  There are very strict criteria for the installation of speed cameras

Divisions affected: Maresfield and Buxted;


30/01/2020 - Petition for pedestrian crossing - Lindfield Road, Eastbourne ref: 1365    Recommendations Approved

To consider the request for a pedestrian crossing at Lindfield Road, Eastbourne

Decision Maker: Lead Member for Communities and Safety

Made at meeting: 30/01/2020 - Lead Member for Communities and Safety

Decision published: 31/03/2021

Effective from: 07/02/2020

Decision:

15.1     The Lead Member considered a report by the Director of Communities, Economy and Transport (Agenda Item 6).

 

15.2     The following people spoke in support of the petition’s aims:

Alex Burrough (the Lead Petitioner), Councillor Tony Freebody and Councillor Colin Swansborough.    

 

DECISIONS

 

15.3     The Lead Member RESOLVED to advise the petitioners that (1) a potential pedestrian crossing for Lindfield Road has been assessed through our approved high Level Sift process and is not a priority for the County Council at the present time; and

 

(2) petitioners may wish to consider taking a potential scheme forward through  Community Match. A feasibility Study at a accost of (£500) would be required prior to a Community Match application.

 

Reasons

 

15.4     The County Council has a limited amount of funding to develop local transport improvements and we need to ensure that we target our resources to those schemes which will be of greatest benefit to our local communities. To help us prioritise the numerous requests received for improvements, we developed a process to determine which schemes should be funded through our Integrated Transport Programme. The request for a pedestrian crossing has been assessed to determine if it might be a priority for further consideration. The proposal did not meet the benchmark score to enable it to be taken forward.

 

15.5.    In order to determine what measures could be suitable in Lindfield Road, prior to a Community Match application, it is suggested that the residents contact Eastbourne Borough Council to ascertain whether they would be interested in supporting a scheme to try and influence traffic conditions in the road. They would then need to commission a Feasibility Study at a cost of £500 plus VAT. Speed data was collected from the site at the beginning of September 2019. This will help to identify possible improvements for further discussions and provide the group of residents and Eastbourne Borough Council with an estimate of what they might cost to assist in their budget considerations.

 

Divisions affected: Eastbourne - Ratton;

Lead officer: Victoria Bartholomew


30/01/2020 - Petition for pedestrian crossing - St Helen's Park Road, Hastings ref: 1367    Recommendations Approved

To consider the request for a pedestrian crossing at St Helen's Park Road, Hastings

Decision Maker: Lead Member for Communities and Safety

Made at meeting: 30/01/2020 - Lead Member for Communities and Safety

Decision published: 31/03/2021

Effective from: 07/02/2020

Decision:

17.1     The Lead Member considered a report by the Director of Communities, Economy and Transport (Agenda Item 5).

 

DECISIONS

 

17.2     The following people spoke in support of the petition’s aims:

Scott Quinn (the Lead Petitioner), and Councillor Andy Batsford.    

 

DECISIONS

 

17.3     The Lead Member RESOLVED to advise the petitioners that (1) a potential pedestrian crossing scheme achieved the benchmark score to be taken forward for detailed appraisal to ascertain if it could be included within the 2020/21 Capital Programme for Transport Improvements.  The Lead Member for Transport and Environment will consider this programme in March 2020; and

 

(2) depending on the outcome of the Lead Member for Transport and Environment meeting in March 2020 they may wish to consider taking a potential scheme forward through Community Match.

 

Reasons

 

17.4     The request for a pedestrian crossing was previously assessed to determine if it might be a priority for further consideration and did not meet the benchmark score.  Following receipt of the petition, the proposal was reassessed by the Strategic Economic Infrastructure Team. The proposal has now met the benchmark score due to the potential impact that a crossing facility could have to the indicated crash record and has been put forward for Detailed Appraisal.

 

17.5.    Detailed appraisals are currently being undertaken on the 76 sites that have met the benchmark score for possible inclusion within a future Capital Programme for Transport Improvements. Following completion of these appraisals the scheme will be ranked by their relative priority to identify which should be progressed through design to implementation.  The draft Capital Programme for Transport Improvements for 2020/2021 will be considered for approval at the Lead Member for Transport and Environment meeting in March 2020.

 

 

Lead officer: Simon Bailey


30/01/2020 - Petition for pedestrian crossing - Little Ridge Avenue, Hastings ref: 1366    Recommendations Approved

To consider the request for a pedestrian crossing to be provided in Little Ridge Avenue, Hastings

Decision Maker: Lead Member for Communities and Safety

Made at meeting: 30/01/2020 - Lead Member for Communities and Safety

Decision published: 31/03/2021

Effective from: 07/02/2020

Decision:

16.1     The Lead Member considered a report by the Director of Communities, Economy and Transport (Agenda Item 4).

 

DECISIONS

 

16.2     The following people spoke in support of the petition’s aims: Councillor Peter Pragnell.

 

DECISIONS

 

16.3     The Lead Member RESOLVED to advise the petitioners that (1) a potential pedestrian crossing for Little Ridge Avenue has been assessed through our approved high Level Sift process and is not a priority for the County Council at the present time; and

 

(2) petitioners may wish to consider taking a potential scheme forward through  Community Match. A feasibility Study at a accost of (£500) and a speed survey (at a cost of £410) would be required prior to a Community Match application.

 

Reasons

 

16.4     The County Council has a limited amount of funding to develop local transport improvements and we need to ensure that we target our resources to those schemes which will be of greatest benefit to our local communities. To help us prioritise the numerous requests received for improvements, we developed a process to determine which schemes should be funded through our Integrated Transport Programme. The request for a pedestrian crossing has been assessed to determine if it might be a priority for further consideration. The proposal did not meet the benchmark score to enable it to be taken forward.

 

16.5.    In order to determine what measures could be suitable in Little Ridge Avenue, prior to a Community Match application, it is suggested that the group concerned contact Hastings Borough Council to ascertain whether they would be interested in supporting a scheme to try and influence traffic conditions in the road. They would then need to commission a Feasibility Study at a cost of £500 plus VAT, and a Speed data survey at a cost of £410 per site.  This will help to identify possible improvements for further discussions and provide the group of residents and Hastings Borough Council with an estimate of what they might cost to assist in their budget considerations.

 

 

Divisions affected: Hastings - Ashdown and Conquest;

Lead officer: Victoria Bartholomew


07/10/2019 - Revised Children's Services Early Help Strategy ref: 1364    Recommendations Approved

Decision Maker: Lead Member for Children and Families

Made at meeting: 07/10/2019 - Lead Member for Children and Families

Decision published: 31/03/2021

Effective from: 30/07/2019

Decision:

10.1     The Lead Member considered a report by the Director of Children’s Services regarding the findings of the public consultation on the draft Early Help Strategy for 0 – 19 year olds and proposed revisions to the Strategy together with comments from the Early Help Reference Group and written representations from Councillors Beaver and Ungar.

10.2     The Lead Member RESOLVED to:

1) note the findings of the public consultation which took place between 20 May and 29 July 2019 and the resulting revisions to the draft Early Help Strategy;

 

2) note the Equality Impact Assessment;

 

3) agree to implement the revised Early Help Strategy to support vulnerable

families in East Sussex and help manage the demand for statutory social care,

including:

 

a. Continued keywork, group work and focussed interventions with

vulnerable families at risk of needing social care interventions aiming

to maintain at least 75% of baseline levels;

b. Retention of a network of 16 children’s and youth centres, plus

provision of services in Council and other community buildings when

needed;

c. Continued universal and universal plus 0-5 early help services where

that is fully funded by East Sussex County Council Public Health and/or

external partners. This will include early years family support services,

which would continue to be integrated with Health Visiting services and

delivery of the Healthy Child Programme;

d. Continued evidence based youth work with vulnerable young people;

e. Continued open access or drop-in youth work when it is externally

funded;

f. Delivery of the remodelled service within the planned budget of £4.4m

achieving £2.6m savings.

 

4) agree as part of the strategy to de-designate 14 children’s centres while aiming to support ongoing local early years and education services as follows:

 

a. Discussions with partners about taking over 10 of the centres will

continue, and be subject to approval by the Lead Member for Resources

in January 2020;

b. Services at Hampden Park Children’s Centre would be relocated to

Shinewater Children’s Centre.

 

5) agree to delegate authority to the Director of Children’s Services, in

consultation with the Chief Operating Officer, to consider any viable proposals

to take over the running of these ten children’s centres, and report to the Lead

Member for Resources; and

 

6) agree that as part of the Strategy Rainbow and Cygnets nurseries in Bexhill

will no longer be operated by the Council and that the Council will work with

other providers to secure, so far as is reasonably practicable, an offer of sufficient nursery places in the area.

Reason

10.3      The revised strategy will enable the Council to support the most vulnerable

families to tackle triggers of social care need, preventing escalation of risks and the

requirement for social care intervention, enabling families to look after their children. For young people at risk of social care intervention, it will increase school attendance, support online safety and young people’s emotional and mental wellbeing, and reduce their risk of becoming victims of crime or exploitation. In addition, the wider offer, funded by Public Health and external funders, will be part of a multi-agency system to support families in East Sussex to improve their own health and wellbeing, educational attendance and progress, financial inclusion, and parenting skills and resilience.

 

10.4 Children’s Services will continue to offer family keywork which targets the specific vulnerabilities that can escalate, at a level of at least 75% of the current baseline, if external funding such as the Troubled Families grant remains available. It will continue to offer focussed or group work interventions when appropriate, and evidence-based youth work with vulnerable young people. The delivery of additional universal and universal support will continue where that is fully funded by East Sussex County Council Public Health and/or external partners. This will include early years family support services, which will continue to be integrated with Health Visiting services, and will be delivered through a countywide network of 16 children’s centres and youth centres, plus Council or community buildings where needed. It will also include drop-in youth work sessions where these are fully funded. There is an expectation that a drop-in or open access offer can continue, the details of which will be agreed with partners.

 

10.5     Having carefully considered all of the consultation feedback, the case for redirecting limited Children’s Services resources from the most vulnerable families to enable a wider universal family support offer was not demonstrated. Evidence suggests that this would lead directly to an increase in demand for social care and associated costs. However, sustaining support for parents will be a priority for external fundraising with partners, and will continue to be delivered through a multi-agency system.

 

10.6       In order to help build stronger families in East Sussex within the revised budget envelope the Lead Member agreed the implementation of the revised Early Help Strategy, including the de-designation of 14 children’s centres. Nurseries in Bexhill will no longer be provided directly by the Council, which will work with other providers to secure, so far as is reasonably practicable, an offer of sufficient nursery places in the area.


22/07/2019 - South East Regional Adoption Agency ref: 1363    Recommendations Approved

To consider regional adoption agency proposals

Decision Maker: Lead Member for Children and Families

Made at meeting: 22/07/2019 - Lead Member for Children and Families

Decision published: 31/03/2021

Effective from: 30/07/2019

Decision:

6.1       The Lead Member considered a report by the Director of Children’s Services regarding proposals to establish a Regional Adoption Agency.

 

6.2       The Lead Member RESOLVED to:

1)approve the establishment of a Regional Adoption Agency (“the RAA”)

from the adoption services of Brighton & Hove City Council, Surrey and East and West Sussex County Councils, on the basis of the model recommended in the report, to be known as Adoption South East (ASE);

2) approve that East Sussex County Council be appointed as the Lead

Authority; and

3) delegate to the Director of Children’s Services:

 

(i) authority to determine the roles and duties of the Lead Authority, the RAA and the Local Authorities;

(ii) in consultation with the Chief Executive and Chief Finance Officer authority to determine what amount of the budget allocated for the Council’s adoption service is included in the RAA pool; and

(iii) authority to take any actions he considers necessary in consequence of and to give effect to the decision to establish the RAA, including (but not limited to) entering into any agreements.

 

Reason

 

6.3       The proposals to establish an Inter Authority Agreement exist in the context of Department for Education policy document: ‘Adoption – Vision for Change’ (2016) and recognise that the new model will need to be developed to be compliant with these requirements. The relationship between the four local authorities (Brighton & Hove City Council, East Sussex, Surrey and West Sussex County Councils) has started from a good position and continues to strengthen. The proposed delivery model will achieve the objectives of the project with the minimum disruption. Governance arrangements are well established and confidence in the potential benefits of the Regional Adoption Agency has grown. An Inter Authority Agreement will be entered into between the parties appointing ESCC as the Lead Authority. A Head of Service will then be appointed by East Sussex who will work towards establishing the RAA by April 2020.

Divisions affected: (All Divisions);

Lead officer: Liz Rugg


20/05/2019 - Draft Children’s Services Early Help Strategy ref: 1362    Recommendations Approved

To provide Lead Member for Children and Families with the findings of the strategic commissioning review of Early Help Services for 0-19 year olds, and for Leader Member to consider consulting on the draft Children’s Services Early Help Strategy for a 10 week period May to July 2019.

Decision Maker: Lead Member for Children and Families

Made at meeting: 20/05/2019 - Lead Member for Children and Families

Decision published: 31/03/2021

Effective from: 28/05/2019

Decision:

3.1       The Lead Member for Children and Families considered a report by the Director for Children’s Services regarding proposals in relation to consulting on the draft Children’s Services Early Help Strategy.

 

3.2       The Lead Member RESOLVED to:

1) agree that the draft Children’s Services Early Help Strategy will be consulted on for a 10 week period from May to July 2019; and

 

2) agree that 0 – 5 years and education service providers may be contacted to explore their taking over children’s centres affected by the proposals.

 

Reason

3.3       The report proposed consulting on a draft Early Help Strategy (EHS) which will cost £4.2m and which targets support to the most vulnerable families and young people in East Sussex, through evidence-based interventions which will improve their resilience and outcomes, thereby preventing the need for social care services. It is considered to be the most appropriate prioritisation of resources in order to meet identified need.

3.4       The draft EHS is focussed on the localities where the most vulnerable families live, but offers a countywide service. Keywork would take place in family homes supported from a network of 16 children’s centres and youth centres offering reach into rural inland areas. Group and youth work would also be offered to increase the number of families we can work with, and would be provided wherever need was identified, in the network of children’s centres and youth centres, or using other Council or community buildings in local areas. The draft EHS targets families at risk of needing social care intervention, but continues to work in partnership to enable a wider preventative offer, including the integrated family support and Health Visiting services for 0-5 year olds.

3.5       The Lead Member has agreed that the draft EHS would undergo a public consultation during May to July 2019, following which the findings would be analysed and the draft EHS and supporting appendices, including the Equality Impact Assessment, would be finalised and updated proposals presented for decision in October 2019. If approved, the proposals to be considered in October would take effect by 1 April 2020.

 

Divisions affected: (All Divisions);

Lead officer: Liz Rugg


26/01/2021 - Reconciling Policy, Performance and Resources ref: 1361    Recommendations Approved

To consider the revenue budget, savings proposals, capital programme and draft Council Plan for 2021/22 (including Equality Impact Assessment, Engagement and Scrutiny feedback).

Decision Maker: Cabinet

Made at meeting: 26/01/2021 - Cabinet

Decision published: 30/03/2021

Effective from: 03/02/2021

Decision:

37.1     The Cabinet considered a report by the Chief Executive  together a summary of the consultation meeting held with Trade Unions which was received after publication of the Cabinet agenda.

37.2     It was RESOLVED to:

1. recommend the County Council to:

i)       Approve in principle the draft Council Plan 2021/22 at Appendix 1 and authorise the Chief Executive to finalise the Plan in consultation with the relevant Lead Members;

ii)      Increase Council Tax by 1.99%;

iii)     Increase the Adult Social Care precept by 1.5% in 2021/22;

iv)    Issue precepts to be paid by Borough and District Councils in accordance with the agreed schedule of instalments at Appendix 6 (Draft);

v)     Approve the net Revenue Budget estimate of £416.7m for 2021/22 set out in Appendix 3 (Medium Term Financial Plan) and Appendix 4 (Budget Summary) and authorise the Chief Executive, in consultation with the Chief Finance Officer, Leader and Deputy Leader, to make adjustments to the presentation of the Budget Summary to reflect the final settlement and final budget decisions;

vi)    Approve the Capital Strategy and Programme at Appendix 9;

vii)   Note progress with the Council Plan and Budget 2020/21 since quarter 2 at Appendix 2;

viii)  Note the Medium Term Financial Plan forecast for 2021/22 to 2023/24, set out in Appendix 3;

ix)    Note the comments of the Chief Finance Officer on budget risks and robustness, as set out in Appendix 7;

x)     Note the comments from engagement exercises set out in Appendix 8; and

xi)    Note the schedule of fees and charges that have increased above inflation at Appendix 10.

 

2.    agree that Chief Officers consult, where appropriate, on the savings proposals set out in Appendix 5.

Reason

37.3     Prudent planning by the Council, and short-term Government support for the COVID-19 response and social care, means the Council can offer some stability for our residents for the coming year. Whilst the additional funding from Government for social care is welcome, there is continued reliance on raising funding for Adult Social Care through local Council Tax which is unrelated to social care need and unsustainable, particularly given the significant ongoing pressures experienced by our residents as a result of the pandemic. It is essential that proposals for longer term reform of social care funding are brought forward as soon as possible. In the meantime, the proposals in this report will ensure the Council is able to protect services for the most vulnerable for the coming year and spread the contribution to this from Council Tax paid by our residents over two years. Support will continue to be available through local Council Tax Support Schemes for those residents eligible. The budget presented is for one year, with considerable unpredictability about what that year will hold.

 

37.4     The situation beyond 2021/22 remains highly uncertain and we face a significant gap between the funding we currently expect to have and the cost of providing our services. The short term support provided by Government does not make up for the amount of funding lost over the last 10 years and neither will it be sufficient to prevent the need to consider further savings in future to fund pressures from the rising demand for and cost of social care. Any further savings, beyond those already factored into our planning, would take the Council below its Core Offer.

 

37.5     Our lobbying endeavours therefore remain as important as ever and we will need to continue to work with our local, regional and national partners to press for fair and sustainable funding that enables us to continue to meet the needs of our residents. Core to this is a need for Government to bring forward reforms for sustainable funding and provision of social care at the earliest possible opportunity, as until this is delivered our medium term financial position will remain very challenging. We will also continue to press for a real terms increase in grant funding for the sector and for delivery of the Fair Funding Review to allocate funding in line with evidenced need. 

 

37.6     Given the scale of the current recession and future economic uncertainty, we will also prioritise work with our partners, including in the South East 7 and County Councils Network, and local Borough and District Councils to ensure that plans for economic recovery factor in the specific skills, employment and infrastructure needs of East Sussex. Lobbying to ensure that our residents and businesses have what they need to be successful in the future will be fundamental to achieving a strong recovery from the economic disruption brought by the pandemic and reducing the need for county council support and services in future. 

 

 

Lead officer: Beth McGhee


02/11/2020 - Proposed consultation on the way care and support is delivered at Newington Court Extra Care scheme in Ticehurst ref: 1359    Recommendations Approved

Agreement is being sought from the Lead Member to commence a consultation on the way care is delivered at Newington Court Extra Care scheme in Ticehurst

Decision Maker: Lead Member for Adult Social Care and Health

Made at meeting: 02/11/2020 - Lead Member for Adult Social Care and Health

Decision published: 29/03/2021

Effective from: 10/11/2020

Decision:

9.1       The Lead Member considered a report seeking agreement to commence a consultation on the way care and support is delivered at Newington Court Extra Care scheme in Ticehurst.

9.2       The Lead Member RESOLVED to agree that East Sussex County Council undertakes a six week consultation on how care and support is delivered at Newington Court in Ticehurst.

Reason

9.3       It is the intention to consult with residents, staff and key stakeholders on the potential to develop Newington Court into a sheltered scheme or housing with care scheme. If this approach was to be agreed, work would be undertaken with Rother District Council, CAHS and Optivo to increase referrals to Newington Court as retirement accommodation.


02/11/2020 - Notice of Motion calling on Her Majesty’s Government to publish its White Paper on the reform and future of Adult Social Care ref: 1360    Recommendations Approved

To consider a response to a Notice of Motion submitted by Councillor John Ungar and seconded by Councillor David Tutt in relation to the Adult Social Care White Paper.

Decision Maker: Lead Member for Adult Social Care and Health

Made at meeting: 02/11/2020 - Lead Member for Adult Social Care and Health

Decision published: 29/03/2021

Effective from: 10/11/2020

Decision:

10.1     The Lead Member considered a report setting out the Adult Social Care and Health response to the Notice of Motion for East Sussex County Council to call on Her Majesty’s Government to publish its White Paper on the reform and future of Adult Social Care.

10.2     The Lead Member RESOLVED to recommend to Full Council to:

1) note the consideration given to the call for the Government to publish its White Paper on the reform and future of Adult Social Care and reject the Motion for the reasons set out in the report; and

2) support the ongoing lobbying and engagement with central government about financial, and other support, for social care throughout the Covid-19 crisis.

Reason

There is consensus that long term, sustainable reform is required for the Social Care sector, however the timing of such reform is a critical consideration. Such reform will require considerable consultation and engagement with the public and all key stakeholders at a time when the social care sector is facing another round of winter pressures on top of the continuing challenges of the Covd-19 pandemic.


26/06/2019 - Update on the progress of the 2018/19 Adult Social Care and Health savings ref: 1358    Recommendations Approved

The Lead Member will receive an update on progress with the implementation of the Adult Social Care and Health RPPR decisions for 2018/19 as agreed at Cabinet on 26th June 2018. The Lead Member will be asked to consider and comment on the progress made.

Decision Maker: Lead Member for Adult Social Care and Health

Made at meeting: 26/06/2019 - Lead Member for Adult Social Care and Health

Decision published: 29/03/2021

Effective from: 26/06/2019

Decision:

7.1       The Lead Member considered an update on the progress of 2018/19 savings in relation to Adult Social Care and Health.

7.2       The Lead Member RESOLVED to:

1) Note the report;

2) commend staff for delivering the challenging scale of savings as planned and  showing great adaptability during a challenging time;

3) agree that no further update reports are necessary now that the savings have been delivered in full; and

4) note that People Scrutiny Committee may wish to consider if further monitoring is required.

 

Reason

The savings proposals agreed by Cabinet on 26th June 2018 are proceeding in line with the decisions made by Cabinet, to deliver the required savings from the Adult Social Care budget in full in 2019/20.

Lead officer: Kirstie Battrick


24/05/2019 - Consultation on Adult Social Care and Health savings proposals for Working Age Adults and subsidy of Meals in the Community ref: 1357    Recommendations Approved

Consultation plans for the savings proposals for Adult Social Care for 2019/20 The Lead Member will be asked to agree plans to consult on the savings proposals for Adult Social Care which are described in the report to Cabinet on 22 January 2019.

Decision Maker: Lead Member for Adult Social Care and Health

Made at meeting: 24/05/2019 - Lead Member for Adult Social Care and Health

Decision published: 29/03/2021

Effective from: 01/06/2019

Decision:

3.1       The Lead Member considered a report by the Director of Adult Social Care and Health. 

 

DECISIONS

 

3.2       The Lead Member RESOLVED to agree that the County Council consults for a 10 week period on:

            (1) a proposal to withdraw the subsidy from the meals in the community service, and

            (2) a proposed change in approach to supporting Working Age Adults.

 

Reasons

 

3.3       The feedback received through the consultation process will be presented alongside an Equalities Impact Assessment, to inform Member decisions about the savings proposals.   The proposed consultation will focus on understanding the strategic challenges we face in addressing the comparatively high spend in this area, ensuring that if a decision is made to proceed with the savings this work is undertaken in an effective way.

 

Divisions affected: (All Divisions);

Lead officer: Kay Holden


02/04/2021 - The East Sussex (B2116 Ditchling Road & A275 The Street, Offham/ A275 Cooksbridge Road, Cooksbridge)(Temporary Prohibition of Traffic and Temporary 40 mph Speed Limit) Order 2021 ref: 1356    Recommendations Approved

To allow East Sussex Highways to carry out drainage works, East Sussex County Council have made an Order under Sections 14(1) and 15(1)(b) of the Road Traffic Regulation Act 1984, as amended, which will temporarily impose restrictions on the following lengths of road;

Decision Maker: Director of Communities, Economy and Transport

Decision published: 29/03/2021

Effective from: 02/04/2021

Decision:

The Order commences 6 April 2021 and lasts for a period of 18 months, or until the works are completed, whichever is the earlier. However, it is anticipated the works will be undertaken between 6 & 23 April 2021 depending upon the weather conditions.

If you require further information telephone Network Management on 0345 60 80 193.

Lead officer: Rupert Clubb


02/04/2021 - The East Sussex (U3182 Devonshire Road & A21 Cornwallis Terrace, Hastings)(Temporary Prohibition of Traffic) Order 2021 ref: 1355    Recommendations Approved

To allow BT Openreach to carry out cabling works, East Sussex County Council have made an Order under Sections 14(1) and 15(1)(b) of the Road Traffic Regulation Act 1984, as amended, which will temporarily close the following lengths of road;

Decision Maker: Director of Communities, Economy and Transport

Decision published: 29/03/2021

Effective from: 02/04/2021

Decision:

A safe route will be provided for pedestrians and vehicular access for residents and to properties maintained whenever possible with an alternative route for through traffic via A21 Havelock Road/Harold Place - A259 Denmark Place - A2101 Albert Road/Queens Road - U3169 South Terrace/Priory Avenue - U3165 Linton Road - U3180 Cornwallis Gardens/Cornwallis Terrace.

The Order commences on 5 April 2021 and lasts for a period of 18 months, or until works are completed, whichever is earlier. However, it is anticipated works will be undertaken from 21:00hrs on 5 April to 05:00hrs on 6 April 2021 depending upon the weather conditions.

If you require further information telephone Network Management on 0345 60 80 193.

Lead officer: Rupert Clubb


02/04/2021 - The East Sussex (B2112 Ditchling Road, Wivelsfield)(Temporary Prohibition of Traffic) Order 2021 ref: 1354    Recommendations Approved

To allow South East Water to carry out mains replacement works, East Sussex County Council have made an Order under Sections 14(1) and 15(1)(b) of the Road Traffic Regulation Act 1984, as amended, which will temporarily close the following length of road;

Decision Maker: Director of Communities, Economy and Transport

Decision published: 29/03/2021

Effective from: 02/04/2021

Decision:

A safe route will be provided for pedestrians and vehicular access for residents and to properties maintained whenever possible with an alternative route for through traffic via B2112 (West Sussex) – Rocky Lane (West Sussex) – Traunstein Way (West Sussex) – Isaac’s Lane (West Sussex) – London Road (West Sussex) – Queen Elizabeth Avenue (West Sussex) – Station Road (West Sussex) – Keymer Road (West Sussex) – Folders Lane (West Sussex) – B2113 Folders Lane (East Sussex) – B2112 Ditchling Road (East Sussex) and vice versa.

The Order commences 6 April 2021 and lasts for a period of 18 months, or until works are completed, whichever is earlier. However, it is anticipated works will be undertaken between 6 April and 16 July 2021 depending upon the weather conditions.

If you require further information telephone Network Management on 0345 60 80 193.

Lead officer: Rupert Clubb


02/04/2021 - The East Sussex (U6192 Burnt Lodge Lane, Ticehurst)(Temporary Prohibition of Traffic) Order 2021 ref: 1353    Recommendations Approved

To allow BT Openreach to carry out new connection works, East Sussex County Council have made an Order under Sections 14(1) and 15(1)(b) of the Road Traffic Regulation Act 1984, as amended, which will temporarily close the following length of road;

Decision Maker: Director of Communities, Economy and Transport

Decision published: 29/03/2021

Effective from: 02/04/2021

Decision:

A safe route will be provided for pedestrians and vehicular access for residents and to properties maintained whenever possible with an alternative route for through traffic via U6192 Burnt Lodge Lane – U6187 Boarders Lane – U6188 Cross Lane – B2099 High Street and vice versa.

The Order commences on 5 April 2021 and lasts for a period of 18 months, or until works are completed, whichever is earlier. However, it is anticipated works will be undertaken between 5 April & 7 May 2021 depending upon the weather conditions.

If you require further information telephone Network Management on 0345 60 80 193.

Lead officer: Rupert Clubb


02/04/2021 - The East Sussex (A26 Uckfield Road, Herons Ghyll/ A26 Five Ash Down, Uckfield)(Temporary Prohibition of Traffic) Order 2021 ref: 1352    Recommendations Approved

To allow East Sussex Highways to carry out carriageway repair works, East Sussex County Council have made an Order under Sections 14(1) and 15(1)(b) of the Road Traffic Regulation Act 1984, as amended, which will temporarily close the following lengths of road;

Decision Maker: Director of Communities, Economy and Transport

Decision published: 29/03/2021

Effective from: 02/04/2021

Decision:

A safe route will be provided for pedestrians and vehicular access for residents and to properties maintained whenever possible with an alternative route for through traffic via C3 New Road - B2026 Duddleswell Road - Straight Half Mile - A22 Maresfield Bypass - A26 Uckfield Bypass - Mill Pond Road and vice versa.

The Order commences on 6 April 2021 and lasts for a period of 18 months, or until works are completed, whichever is earlier. However, it is anticipated works will be undertaken from 20:00hrs to 06:00hrs between 6 & 17 April 2021 depending upon the weather conditions.

If you require further information telephone Network Management on 0345 60 80 193.

Lead officer: Rupert Clubb


02/04/2021 - The East Sussex (C14 Tidebrook Road, Wadhurst)(Temporary Prohibition of Traffic) Order 2021 ref: 1351    Recommendations Approved

To allow East Sussex Highways to carry out the demolition and reconstruction of retaining wall and to maintain public safety on site, East Sussex County Council have made an Order under Sections 14(1) and 15(1)(b) of the Road Traffic Regulation Act 1984, as amended, which will temporarily close the following length of road to all users;

Decision Maker: Director of Communities, Economy and Transport

Decision published: 29/03/2021

Effective from: 02/04/2021

Decision:

A safe route will be provided for residents and vehicular access for residents and to properties maintained whenever possible with an alternative route for through traffic via C14 Tidebrook Road – C568 Lake Street – A267 Mayfield Road – B2100 Wadhurst Road and vice versa.

The Order commences on 5 April 2021 and lasts for a period of 18 months, or until works are completed, whichever is earlier. However, it is anticipated works will be undertaken between 5 April & 23 August 2021 depending upon the weather conditions.

If you require further information telephone Network Management on 0345 60 80 193.

Lead officer: Rupert Clubb


02/04/2021 - The East Sussex (A2102 / U3295 Warrior Square, St Leonards)(Temporary Prohibition of Traffic) Order 2020 ref: 1350    Recommendations Approved

To allow East Sussex Highways to carry out carriageway surfacing works, East Sussex County Council have made an Order under Sections 14(1) and 15(1)(b) of the Road Traffic Regulation Act 1984, as amended, which will temporarily close the following lengths of road in phases;

Decision Maker: Director of Communities, Economy and Transport

Decision published: 29/03/2021

Effective from: 02/04/2021

Decision:

A safe route will be provided for pedestrians and vehicular access for residents and to properties maintained whenever possible.

The Order commenced 26 October 2020 and lasts for a period of 18 months, or until works are completed, whichever is earlier. However, it is anticipated works will be undertaken between 6 & 14 April 2021 depending upon the weather conditions.

If you require further information telephone Network Management on 0345 60 80 193.

Lead officer: Rupert Clubb


17/07/2018 - Internal Audit Annual Report and Opinion 2017/18 ref: 1349    Recommendations Approved

To consider the Internal Audit Services annual report and opinion for 2017/18, including the monitoring report for Quarter 4.

Decision Maker: Cabinet

Made at meeting: 17/07/2018 - Cabinet

Decision published: 26/03/2021

Effective from: 25/07/2018

Decision:

24.1     The Cabinet considered a report by the Chief Operating Officer

 

24.2     It was RESOLVED – to note the internal audit service’s opinion on the Council’s control environment.

Reason

 

24.3     The report gives an opinion on the adequacy of East Sussex County

Council’s control environment as a contribution to the proper, economic, efficient and effective use of resources. Reasonable assurance can be provided that East Sussex County Council has in place an adequate and effective framework of governance, risk management and internal control for the period 1 April 2017 to 31 March 2018.

Lead officer: Russell Banks


17/07/2018 - Reconciling Policy, Performance and Resources - State of the County ref: 1348    Recommendations Approved

To begin the Reconciling Policy, Performance and Resources (RPPR) process for 2019/20 and beyond.

Decision Maker: Cabinet

Made at meeting: 17/07/2018 - Cabinet

Decision published: 26/03/2021

Effective from: 25/07/2018

Decision:

23.1     The Cabinet considered a report by the Chief Executive

23.2     It was RESOLVED to –

 

i)        note the evidence base on demographics (Appendix 1) and the National and Local Policy and resources outlook (Appendix 2);

 

ii)       review the priority outcomes which form the basis of the Council’s business and financial planning set out in paragraph 2;

 

iii)      agree the revised Medium Term Financial Plan and scenarios as the basis for financial planning (Appendix 3);

 

iv)      agree to the development of the Core Offer set out in paragraph 5;

 

v)      agree to the development of a three year business and financial plan based on the priority outcomes, financial scenarios and the draft Core Offer;

 

vi)      agree to continue to develop activity and financial plans to deliver the cuts needed in each of the next three years to operate within the resources available in each of the three financial scenarios;

 

vii)       continue the work on the communications and lobbying plan based on the Core Offer and the need for sustainable funding for the county;

 

viii)    agree to receive reports on more detailed plans for the next three years in October 2018; and

 

ix)        agree the updated Capital Programme set out in Appendix 4

 

Reason

22.3     The report begins the Council’s Reconciling Policy, Performance and Resources process for 2019/20 and beyond. The Core Offer will be developed and costed over the summer. It will form the basis of the Council’s future lobbying work and discussions with residents, businesses and partners about what we can realistically provide and how we can help to create resilience in places where

the Council can no longer step in. More detailed plans will be considered by Cabinet and Scrutiny Committees throughout the autumn in the lead up to our budget setting meeting in February 2019

Lead officer: Jane Mackney


11/12/2018 - Council Monitoring: Quarter 2 2018/19 ref: 1343    Recommendations Approved

To consider the Council Monitoring report for the second quarter of the financial year 2018/19 as part of the Council's Reconciling Policy, Performance and Resources (RPPR) budget monitoring process.

Decision Maker: Cabinet

Made at meeting: 11/12/2018 - Cabinet

Decision published: 26/03/2021

Effective from: 19/12/2018

Decision:

38.1     The Cabinet considered a report by the Chief Executive together with comments from the People Scrutiny Committee RPPR Board on the outline proposal for the use of the additional winter allocation funding.

 

38.2     It was RESOLVED –

 

1)    note the latest monitoring position for the Council;

2)    approve the proposed amendments to the performance measures set out in paragraph 2.1 of the report; and

3)    agree the outline proposal for use of the £2.6m additional winter allocation as set out in Appendix 2, and to delegate authority to the Director of Adult Social Care and Health to determine and implement more detailed savings plans

 

Reason

38.3     The report sets out the Council’s position and year end projections for the Council Plan targets, Revenue Budget, Capital Programme, Savings Plan together with Risks for 2018/19 quarter 2.

Lead officer: Jane Mackney


11/12/2018 - Treasury Management Annual Report 2017/18 and mid year report 2018/19. ref: 1345    Recommendations Approved

To consider a report on the review of Treasury Management performance for 2017/18 and the outturn for the first six months of 2018/19, including the economic factors affecting performance, the Prudential Indicators and compliance with the limits set within the Treasury Management Strategy.

Decision Maker: Cabinet

Made at meeting: 11/12/2018 - Cabinet

Decision published: 26/03/2021

Effective from: 19/12/2018

Decision:

40.1     The Cabinet considered a report by the Chief Operating Officer

 

40.2     It was RESOLVED to note the Treasury Management performance in 2017/18 incorporating the mid year review for the first half of 2018/19.

 

Reason

40.3     This report updates the Cabinet and fulfils the requirement to submit an annual/half yearly report in the form prescribed in the Treasury Management Code of Practice. Short term lending throughout the period covered achieved returns between 0.46% and 0.92%. The key principles of security, liquidity and yield are still relevant. Officers are currently investigating further opportunities within the strategy to minimise costs and increase investment income. 

 

Lead officer: Ola Owolabi


11/12/2018 - Looked After Children's Services Annual Report 2017/18 ref: 1344    Recommendations Approved

To consider the performance of the Looked After Children's Service for 2017/18

Decision Maker: Cabinet

Made at meeting: 11/12/2018 - Cabinet

Decision published: 26/03/2021

Effective from: 19/12/2018

Decision:

39.1     The Cabinet considered a report by the Director of Children’s Services

 

39.2     It was RESOLVED to note the Annual Progress Report of Looked After Children’s Services 2017/18

 

Reason

39.3     The report summarised the performance of Looked After Children’s Services in 2017/18

Divisions affected: (All Divisions);

Lead officer: Teresa Lavelle-Hill


11/12/2018 - Annual Audit Letter ref: 1346    Recommendations Approved

To consider the Annual Audit Letter

Decision Maker: Cabinet

Made at meeting: 11/12/2018 - Cabinet

Decision published: 26/03/2021

Effective from: 19/12/2018

Decision:

41.1     The Cabinet considered a report by the Chief Operating Officer

 

41.2     It was RESOLVED to approve the Annual Audit Letter and fee update for 2017/18

 

Reason

41.3     The Annual Audit Letter (AAL) attached as Appendix A summarises key issues arising from the work carried out during the year. This report contains no new findings or recommendations, and reflects issues already reported within the 2017/18 External Audit Report to the Governance Committee, including the objection from local elector, which is currently being finalised.

 

Divisions affected: (All Divisions);

Lead officer: Ola Owolabi


13/11/2018 - Reconciling Policy, Performance and Resources ref: 1347    Recommendations Approved

To consider an update on the Council's Core Service Offer and the Medium Term Financial Plan

Decision Maker: Cabinet

Made at meeting: 13/11/2018 - Cabinet

Decision published: 26/03/2021

Effective from: 21/11/2018

Decision:

34.1     The Cabinet considered a report by the Chief Executive.

 

34.2     It was RESOLVED to –

 

1)    note the proposed Core Offer set out in Appendix 1 of the report;

2)    note the latest update on the Medium Term Financial Plan as set out in Appendix 2 of the report; and

3)    agree the proposed areas of search for savings as set out in Appendix 3 of the report

Reason

34.3     The Core Offer, the latest Medium Term Financial Plan and the areas for search for savings will be used to develop proposals for the Council’s budget for the next three years

Divisions affected: (All Divisions);

Lead officer: Jane Mackney


23/04/2019 - Integrated Working with the NHS in East Sussex ref: 1336    Recommendations Approved

To consider proposals on future partnership arrangements with NHS organisations and priorities for integrated care in East Sussex.

Decision Maker: Cabinet

Made at meeting: 23/04/2019 - Cabinet

Decision published: 26/03/2021

Effective from: 01/05/2019

Decision:

57.1     The Cabinet considered a report by the Director of Adult Social Care and Health

57.2     It was RESOLVED – to:

1) agree the approach being taken to resetting health and social care system governance, including agreeing to take forward a single joint programme across East Sussex;

2) agree to replace the East Sussex Better Together Strategic Commissioning Board from April 2019 with the new arrangements under the single East Sussex-wide joint programme which will be subject to strategic oversight by the East Sussex Health and Wellbeing Board;

3) approve the scope and projects within the new integrated community health and care services joint programme (Appendix 5); and

4) delegate authority to the Director of Adult Social Care and Health to take any action he considers necessary to give effect to or in consequence of, the above recommendations.

Divisions affected: (All Divisions);

Lead officer: Vicky Smith


23/04/2019 - Road Repairs: Observations on the Scrutiny Committee's report ref: 1338    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 23/04/2019 - Cabinet

Decision published: 26/03/2021

Effective from: 01/05/2019


23/04/2019 - Changing Care Market: Information and Signposting: Observations on the Scrutiny Committee's report ref: 1339    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 23/04/2019 - Cabinet

Decision published: 26/03/2021

Effective from: 01/05/2019


05/03/2019 - Council Monitoring: Quarter 3 2018/19 ref: 1342    Recommendations Approved

To consider the Council Monitoring report for the third quarter of the financial year 2018/19 as part of the Council's Reconciling Policy, Performance and Resources (RPPR) budget monitoring process.

Decision Maker: Cabinet

Made at meeting: 05/03/2019 - Cabinet

Decision published: 26/03/2021

Effective from: 13/03/2019

Decision:

53.1     The Cabinet considered a report by the Chief Executive

 

53.2     It was RESOLVED to:

 

1)          note the latest monitoring position for the Council; and

2)            approve the proposed deletion of a performance measure as set out in paragraph 2.1 of the report

 

Reason

53.3     The report sets out the Council’s position and year end projections for the Council Plan targets, Revenue Budget, Capital Programme, Savings Plan together with Risks for 2018/19 quarter 3.

Lead officer: Jane Mackney


23/04/2019 - Internal Audit Strategy and Annual Plan 2019/20 ref: 1341    Recommendations Approved

To consider and approve an Internal Audit Strategy and Annual Plan for 2019/20

Decision Maker: Cabinet

Made at meeting: 23/04/2019 - Cabinet

Decision published: 26/03/2021

Effective from: 01/05/2019

Decision:

62.1     The Cabinet considered a report by the Chief Operating Officer.

62.2     It was RESOLVED – to agree the Council’s Internal Audit Strategy and Plan for 2019/20

Reason

61.3     The Council’s Internal Audit Strategy and Annual Plan 2019/20 (Annex A) sets out how the Council will meet its statutory requirements for internal audit, as defined within the Accounts and Audit Regulations 2015

Divisions affected: (All Divisions);

Lead officer: Russell Banks


23/04/2019 - Effectiveness of School Travel Plans: Observations on the Scrutiny Committee's report ref: 1340    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 23/04/2019 - Cabinet

Decision published: 26/03/2021

Effective from: 01/05/2019


23/04/2019 - Scrutiny Review of Road Repairs ref: 1337    Recommendations Approved

To consider the report of the Place Scrutiny Committee on the Scrutiny Review of Road Repairs

Decision Maker: Cabinet

Made at meeting: 23/04/2019 - Cabinet

Decision published: 26/03/2021

Effective from: 01/05/2019

Decision:

58.1     The Cabinet considered a report by the Place Scrutiny Committee and a report by the Director of Communities, Economy and Transport with observations on the Scrutiny Committee’s report.

58.2     It was RESOLVED to:

            1) note the report of the Scrutiny Committee; and

            2) recommend the County Council to welcome the report of the Scrutiny Committee and to agree the response of the Director of  Communities, Economy and Transport to the recommendations and their implementation as set out in the action plan attached as Appendix 1 to the Director’s report.

 

Reason

58.3     The Scrutiny Review of Road Repairs is welcomed and in particular the opportunity afforded by this review to explain to Members how the service operates, the legislation and polices governing highway maintenance, and the Council’s approach to maintenance. The Scrutiny Review has highlighted a number of Member concerns about the current approach to road repairs and the maintenance of pavements and the Cabinet agreed to the implementation of the action plan as

detailed in appendix 1.

Lead officer: Martin Jenks


25/06/2019 - Ashdown Forest Trust Fund ref: 1335    Recommendations Approved

To consider the Ashdown Forest Trust Income and Expenditure Account and Balance sheet for 2018/19.

Decision Maker: Cabinet

Made at meeting: 25/06/2019 - Cabinet

Decision published: 26/03/2021

Effective from: 03/07/2019

Decision:

5.1       The Cabinet considered a report by the Chief Operating Officer.

 

5.2       It was RESOLVED to – note the report and the Ashdown Forest Trust Fund income and expenditure account for 2018/19 and Balance Sheet as at 31 March 2019

 

Reason

 

5.3       To note the financial accounts for the Ashdown Forest Trust for 2018/19

Lead officer: Jill Fisher


16/07/2019 - Internal Audit Annual Report and Opinion 2018/19 ref: 1333    Recommendations Approved

To consider the Internal Audit Services annual report and opinion for 2018/19.

Decision Maker: Cabinet

Made at meeting: 16/07/2019 - Cabinet

Decision published: 26/03/2021

Effective from: 24/07/2019

Decision:

12.1     The Cabinet considered a report by the Chief Operating Officer.

 

12.2     It was RESOLVED to – note the internal audit service’s opinion on the Council’s control environment.

 

Reason

12.3     The report gives an opinion on the adequacy of East Sussex County Council’s control environment as a contribution to the proper, economic, efficient and effective use of resources. Reasonable assurance can be provided that East Sussex County Council had in place an adequate and effective framework of governance, risk management and internal control for the period 1 April 2018 to 31 March 2019.

Lead officer: Russell Banks


16/07/2019 - Reconciling Policy, Performance and Resources - State of the County ref: 1331    Recommendations Approved

To begin the Reconciling Policy, Performance and Resources (RPPR) process for 2020/21 and beyond.


Decision Maker: Cabinet

Made at meeting: 16/07/2019 - Cabinet

Decision published: 26/03/2021

Effective from: 24/07/2019

Decision:

10.1     The Cabinet considered a report by the Chief Executive.

 

10.2     It was RESOLVED to:

 

1)            note the evidence base on demographics (appendix 1 of the report) and the National and Local Policy and Resources outlook (appendix 2);

 

2)         review the priority outcomes and Core Offer which form the basis of the Council’s business and financial planning set out in paragraph 4 of the report and appendix 3;

 

3)         agree the revised Medium Term Financial Plan as the basis for financial planning (appendix 4);

 

4)         continue the work on lobbying and communications based on the Core Offer and the need for sustainable funding for the county;

 

5)         agree to receive reports on more detailed plans for the next three years in the autumn when there is greater certainty about funding; and

 

6)         agree the updated Capital Programme set out in appendix 5.

Reason

 

10.3     The State of the County report is part of the Council’s Reconciling Policy, Performance and Resources (RPPR) process, its integrated business and financial planning cycle. The report sets out the context and provides an overview of the latest position in preparation for more detailed planning for 2020/21 and beyond. It builds on our recent year-end monitoring report to reflect on our achievements over the last year, the challenges in the year ahead arising from both local and national factors and in the light of all of this begins to refine our plans for the next three years to guide our business planning and budget setting processes.

Lead officer: Jane Mackney


25/06/2019 - Council Monitoring: end of year 2018/19 ref: 1334    Recommendations Approved

To consider the Council Monitoring report for the fourth quarter of the financial year 2018/19 as part of the Council's Reconciling Policy, Performance and Resources (RPPR) budget monitoring process.


Decision Maker: Cabinet

Made at meeting: 25/06/2019 - Cabinet

Decision published: 26/03/2021

Effective from: 03/07/2019

Decision:

4.1       The Cabinet considered a report by the Chief Executive.

 

4.2       It was RESOLVED to:

 

1)    note the end of year monitoring position for the Council and the significant progress made towards the Council’s four priority outcomes; and

2)    agree the transfer of £4.6m of the revenue budget underspend to the Capital Programme and to note the transfer of £3.4m of the revenue budget underspend to the Financial Management Reserve as set out in paragraph 2.3 of the report

 

Reason

4.3       The report set out the Council’s position and year end provisional outturns for the Council Plan targets, revenue budget, capital programme, savings plan together with strategic risks for 2018/19  

Lead officer: Jane Mackney


16/07/2019 - Transport for the South East's draft proposal to Government - formal consultation ref: 1332    Recommendations Approved

To agree East Sussex County Council’s response to Transport for the South East’s formal consultation on their draft proposal to Government.

Decision Maker: Cabinet

Made at meeting: 16/07/2019 - Cabinet

Decision published: 26/03/2021

Effective from: 24/07/2019

Decision:

11.1     The Cabinet considered a report by the Director of Communities, Economy and Transport.

 

11.2     It was RESOLVED to – agree the County Council’s response on the Transport for the South East’s formal consultation on their draft proposal to Government as set out in paragraphs 2.7 to 2.13 of the report.

Reason

11.3     the establishment of Transportfor the south east (TfSE) provides an opportunity to support and grow the economy through the delivery of their transport strategy – a programme of integrated transport projects and programmes to unlock growth, boost connectivity and speed up journeys whilst improving access to opportunities for all and protecting and enhancing our region’s unique environment.

11.4     Through the proposed range of powers and responsibilities being sought, TfSE will enable the council to more directly influence how and where money is invested by strategic transport providers, and help drive improvements for the travelling public and for businesses in the county, so helping to secure delivery of longstanding transport infrastructure ambitions.  In doing so, TfSE will provide a more co-ordinated strategic role that speaks with one voice for the region to government.

11.5     TfSE has set out their draft proposal to government for how they would achieve their ambition which is currently out to consultation.  Overall the county council is supportive of the draft proposal, and has a number of detailed comments as set out in sections 2.7 to 2.13 of the report which would form the basis of the county council’s formal response. 

 

Lead officer: Jon Wheeler


10/12/2019 - Annual Audit Letter 2018/19 ref: 1325    Recommendations Approved

To consider the Annual Audit Letter for 2018/19.

Decision Maker: Cabinet

Made at meeting: 10/12/2019 - Cabinet

Decision published: 26/03/2021

Effective from: 18/12/2019

Decision:

32.1     The Cabinet considered a report by the Chief Operating Officer.

 

32.2     It was RESOLVED – to note the Annual Audit Letter and fee update for 2018/19.

 

Reason

 

32.3     The Annual Audit Letter summarises the key findings from the external audit of the 2018/19 Statement of Accounts for the Council and the East Sussex Pension Fund, together with the 2018/19 Value for Money conclusion and recommendations to management.

 

Lead officer: Ian Gutsell


10/12/2019 - Treasury Management Annual Report 2018/19 and mid-year report 2019/20 ref: 1324    Recommendations Approved

To consider a report on the review of Treasury Management performance for 2018/19 and the outturn for the first six months of 2019/20, including the economic factors affecting performance, the Prudential Indicators and compliance with the limits set within the Treasury Management Strategy.

 

Decision Maker: Cabinet

Made at meeting: 10/12/2019 - Cabinet

Decision published: 26/03/2021

Effective from: 18/12/2019

Decision:

31.1     The Cabinet considered a report by the Chief Operating Officer.

 

31.2     It was RESOLVED – to note the Treasury Management performance in 2018/19 incorporating the Mid Year review for the first half of 2019/20.

 

Reason

31.3     This report fulfils the requirement to submit an annual/half yearly report in the form prescribed in the Treasury Management Code of Practice. Short term lending throughout the 18 month period covered achieved returns between 0.65% and 1.08%. The key principles of security, liquidity and yield are still relevant. Officers are currently investigating further opportunities within the strategy to minimise costs and increase investment income within the key principles. 

 

Lead officer: Ian Gutsell


08/10/2019 - Council Monitoring: Quarter 1 2019/20 ref: 1330    Recommendations Approved

To consider the Council Monitoring report for the first quarter of the financial year 2019/20.


Decision Maker: Cabinet

Made at meeting: 08/10/2019 - Cabinet

Decision published: 26/03/2021

Effective from: 16/10/2019

Decision:

16.1     The Cabinet considered a report by the Chief Executive.

16.2     It was RESOLVED to:

            1) note the latest monitoring position for the Council; and

            2) approve the proposed amendments to the performance measures set out in paragraph 3.2 of the report.

 

Reason

16.3     The report sets out the Council’s position and year end projections for the Council Plan targets, Revenue Budget, Capital Programme, Savings Plan together with Risks for 2019/20 quarter 1.

Lead officer: Jane Mackney


10/12/2019 - Looked After Children's Services Annual Report 2018/19 ref: 1323    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 10/12/2019 - Cabinet

Decision published: 26/03/2021

Effective from: 18/12/2019

Decision:

30.1     The Cabinet considered a report by the Director of Children’s Services.

 

30.2     It was RESOLVED to note the Annual Progress report of Looked After Children’s Services in 2018/19

 

Reason

30.3     The report summarises the performance of Looked After Children’s Services in 2018/19

Lead officer: Liz Rugg


10/12/2019 - Council Monitoring: Quarter 2 2019/20 ref: 1322    Recommendations Approved

To consider the Council Monitoring report for the second quarter of the financial year 2019/20.

Decision Maker: Cabinet

Made at meeting: 10/12/2019 - Cabinet

Decision published: 26/03/2021

Effective from: 18/12/2019

Decision:

29.1     The Cabinet considered a report by the Chief Executive

 

29.2     It was RESOLVED to:

            1) note the latest position for the County Council; and

 

            2) approve the proposed amendment to the performance measure set out in paragraph 2.1 of the report.

 

Reason

29.3     The report sets out the Council’s position and year end projections for the Council Plan targets, Revenue Budget, Capital Programme, Savings Plan together with Risks for 2019/20 quarter 2.

Lead officer: Jane Mackney


12/11/2019 - Reconciling Policy, Performance and Resources update ref: 1326    Recommendations Approved

To consider an update in relation to Reconciling Policy, Performance and Resources (RPPR) including an update on the latest financial position.

Decision Maker: Cabinet

Made at meeting: 12/11/2019 - Cabinet

Decision published: 26/03/2021

Effective from: 20/11/2019

Decision:

20.1     The Cabinet considered a report by the Chief Executive.

 

20.2     It was RESOLVED to:

1) welcome the additional one-off funding expected for 2020/21 but note that it is one-off and does not affect the savings position over the next Medium Term Financial Plan;

2) agree that planning continues on the basis that the 2% Adult Social Care precept is agreed by the County Council when setting the budget;

3) agree that, subject to funding being available, the savings in relation to Early Help family key workers (£0.981m) are not implemented in 2019/20 or 2020/21;

4) ask officers to continue to develop proposals for the one-off expenditure set out in paragraphs Q to AD in appendix 3 of the report and to invite Scrutiny Committees to consider the suggested proposals, along with any others suggested by Members; and

5) agree that lobbying should continue for a sustainable funding regime to meet the needs of residents of East Sussex.

 

Reason

20.3     The Medium Term Financial Plan (MTFP) has been updated to reflect announcements since State of the County was presented to Cabinet on 16 July 2019. The position now shows a revised total deficit over the three-year MTFP of £25.4m. However, due to the nature of the one-off funding projected to be received in 2020/21, there is a surplus of £6.3m in 2020/21. This provides an opportunity to explore options for the use of this one-off surplus. The report sets out the options put forward to date.

 

 

Lead officer: Jane Mackney


12/11/2019 - Scrutiny Review of the Changing Care Market: Adult Social Care Workforce - report of the People Scrutiny Committee ref: 1327    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 12/11/2019 - Cabinet

Decision published: 26/03/2021

Effective from: 20/11/2019

Decision:

21.1     The Cabinet considered a report by the People Scrutiny Committee and a report by the Director of Adult Social Care and Health with observations on the Scrutiny Committee’s report.

 

21.2 It was RESOLVED to:

 

1) note and welcome the report of the Scrutiny Committee; and

2) recommend the County Council to welcome the report of the Scrutiny Committee and to agree the response of the Director of Adult Social Care and Health  to the recommendations and their implementation as set out in the action plan attached as Appendix 1 to the Director’s report.

 

Reason

 

21.3     The Scrutiny Review of the Changing Care Market: Adult Social Care Workforce is welcomed by the Adult Social Care Department. The Review builds on

the work that was being was being taken forward across the County Council and

provides practical recommendations which will help further enhance the support we

offer as one council to the independent care sector regarding older people services

 


12/11/2019 - Scrutiny Review of Support to Unaccompanied Asylum Seeking Children - report by the People Scrutiny Committee ref: 1328    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 12/11/2019 - Cabinet

Decision published: 26/03/2021

Effective from: 20/11/2019

Decision:

22.1     The Cabinet considered a report by the People Scrutiny Committee and a report by the Director of Children’s Services with observations on the Scrutiny Committee’s report.

 

22.2 It was RESOLVED to:

 

1) note and welcome the report of the Scrutiny Committee; and

2) recommend the County Council to welcome the report of the Scrutiny Committee and to agree the response of the Director of Children’s Services to the recommendations and their implementation as set out in the action plan attached as Appendix 1 to the Director’s report.

 

Reason

22.3     The Scrutiny Review of Support for Unaccompanied Asylum-Seeking

Children is welcomed by the Children’s Services Department as it will help enhance

the levels of support it already provides to this especially vulnerable group of children

and young people.  The Scrutiny Review has sought to develop practical, achievable

recommendations that will complement the work already being undertaken to support

young asylum-seekers.

.


12/11/2019 - Deed of Variation to the Integrated Waste Management Services Contract ref: 1329    Recommendations Approved

To seek delegated authority from Cabinet for the Director of Communities, Economy and Transport to make the arrangements for the Deed of Variation to the Integrated Waste Management Services Contract (IWMSC) to be executed.

Decision Maker: Cabinet

Made at meeting: 12/11/2019 - Cabinet

Decision published: 26/03/2021

Effective from: 20/11/2019

Decision:

23.1     The Cabinet considered a report by the Director of Communities, Economy and Transport together with a further report containing exempt information set out in a later agenda item.

23.2     It was RESOLVED to:

 

1)            note the report and approve the principle of entering into the Deed of Variation to the Integrated Waste Management Services Contract; and

2)            delegate authority to the Director of Communities, Economy and Transport to agree the final terms of the Deed of Variation to the Integrated Waste Management Services Contract

 

Reason

23.3     The Councils could have pursued dispute resolution earlier in the negotiations; however, this would have incurred considerable costs for the Councils and may ultimately have been unsuccessful in some or all of the disputes. The agreement reached with Veolia is considered to be positive for the Councils and resolves a number of current contractual and legacy issues dating back to the 2007 Holding Agreement.

 

23.4. The negotiated agreement represents a £10m reduction in contract costs across the life of the contract. Based on the Joint Working Agreement between East Sussex County Council (ESCC) and Brighton & Hove City Council (BHCC), the ESCC share of this is £6.9m and BHCC £3.1m. Further detail is provided under a later item on the agenda that contains exempt information.

Lead officer: Justin Foster


18/12/2019 - Partnership Working Proposal ref: 1321    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 18/12/2019 - Cabinet

Decision published: 26/03/2021

Effective from: 28/12/2019

Decision:

38.1     The Cabinet considered a report by the Assistant Chief Executive.

 

38.2     It was RESOLVED to:

 

1)            approve the proposal to work with West Sussex County Council as an improvement partner including sharing the services of the Chief Executive of East Sussex County Council and other officers as required;

2)            approve the entering into an agreement under s113 of the Local Government Act 1972with West Sussex County Council; and

3)            delegate authority to the Assistant Chief Executive, in consultation with the Leader of the Council, to take any action he considers appropriate to give effect to the above recommendations, including but not limited to, agreeing the terms of and entering the s113 agreement.

 

Reason

38.3     There are many areas of joint work and shared interest in which East and West Sussex have common challenges and opportunities and where resource and impact could be enhanced by a strong partnership. These include working with local NHS and other partners, economic development, climate change and adaptation work, management of markets for social care and other providers, workforce development, transport and infrastructure planning, Brexit preparations and work in response to new Government initiatives following the election.

 


03/03/2020 - Transport for the South East’s Proposal to Government ref: 1320    Recommendations Approved

Cabinet are recommended to agree East Sussex County Council’s support for Transport for the South East’s (TfSE) Proposal to Government.

As one of Transport for the South East’s constituent authorities, it is important that the Council endorses the TfSE Proposal to Government.

Decision Maker: Cabinet

Made at meeting: 03/03/2020 - Cabinet

Decision published: 26/03/2021

Effective from: 11/03/2020

Decision:

53.1     The Cabinet considered a report by the Director of Communities, Economy and Transport.

 

53.2     It was RESOLVED to:

 

1.    agree the submission to Government of the draft proposal set out in Appendix 3 for Transport for the South East to become a Sub-national Transport Body; and

2.    delegate authority to the Director of Communities, Economy and Transport in consultation with the Lead Member for Economy to finalise our agreement to the proposal prior to Transport for the South East’s submission to Government and to take any actions necessary to give effect to recommendations.

 

Reason           

53.3     The establishment of TfSE provides an opportunity to support and grow the economy through the delivery of their transport strategy focussed on unlocking growth, boosting connectivity, and speeding up journeys whilst improving access to opportunities for all and protecting and enhancing our region’s unique environment.

53.4     Through the proposed range of powers and responsibilities being sought, TfSE will enable the Council to more directly influence how and where money is invested by strategic transport providers. It will also help drive improvements for the travelling public and for businesses in the county, so helping to secure delivery of longstanding transport infrastructure ambitions.  In doing so, TfSE will provide a more co-ordinated strategic role that speaks with one voice for the region to Government.

53.5     Following consultation, TfSE have revised their draft proposal to Government on how they would achieve their ambition and are seeking the constituent authorities consent to support their proposal to Government in April 2020.  Overall the County Council is supportive of TfSE’s revised draft proposal to create a Sub-national Transport Body, with its proposed powers and responsibilities, and consents to TfSE submitting their proposal to Government. 

 

Lead officer: Jon Wheeler


03/03/2020 - Council Monitoring: Quarter 3 2019/20 ref: 1319    Recommendations Approved

To consider the Council Monitoring report for the third quarter of the financial year 2019/20.

Decision Maker: Cabinet

Made at meeting: 03/03/2020 - Cabinet

Decision published: 26/03/2021

Effective from: 11/03/2020

Decision:

52.1     The Cabinet considered a report by the Chief Executive.

 

52.2     It was RESOLVED to note the latest monitoring position for the Council and the deletion of the Brexit risk as set out in paragraph 2.7 of the report.

 

Reason

 

52.3     The report sets out the Council’s position and year end projections for the Council Plan targets, Revenue Budget, Capital Programme, Savings Plan together with Risks for 2019/20 quarter 2.

Lead officer: Jane Mackney


14/07/2020 - Sussex Wide Children and Young People's Emotional Health and Wellbeing Service Review ref: 1310    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 14/07/2020 - Cabinet

Decision published: 26/03/2021

Effective from: 22/07/2020

Decision:

19.1     The Cabinet considered a report by the Director of Children’s Services

 

19.2     It was RESOLVED to:

 

1) note and receive the Independently Chaired Report – Foundations for Our Future - at Appendix 1;

              2) note the Concordat Agreement which underpins the partnership commitment to act upon the recommendations – at Appendix 2; and

              3) endorse the recommendations described in the Report.

 

Reason

 

19.3       The current pathway and service model for emotional health and wellbeing in Sussex would benefit from radical transformation. This is especially the case in relation to specialist mental health services. The findings and recommendations of this review provide the opportunity for the local partners to focus on the improvements and changes that are needed. The report lays the foundations for the future.


02/06/2020 - Internal Audit Strategy and Plan for 2020/21 ref: 1318    Recommendations Approved

Consideration of the Strategy and Plan for 2020/21

Decision Maker: Cabinet

Made at meeting: 02/06/2020 - Cabinet

Decision published: 26/03/2021

Effective from: 10/06/2020

Decision:

6.1       The Cabinet considered a report by the Chief Operating Officer.

 

6.2       It was RESOLVED to agree the Council’s Internal Audit Strategy and Plan for 2020/21.

 

Reason

 

6.3       The Internal Audit Strategy and Annual Plan sets out how the Council will meet its statutory requirements for internal audit.

Divisions affected: (All Divisions);

Lead officer: Russell Banks, Nigel Chilcott


23/06/2020 - Council Monitoring 2019/20 - End of Year ref: 1312    Recommendations Approved

To consider the Council Monitoring report for the fourth quarter of the financial year 2019/20 as part of the Council's Reconciling Policy, Performance and Resources (RPPR) budget monitoring process.

Decision Maker: Cabinet

Made at meeting: 23/06/2020 - Cabinet

Decision published: 26/03/2021

Effective from: 01/07/2020

Decision:

10.1     The Cabinet considered a report by the Chief Executive.

 

10.2     It was RESOLVED to note the end of year monitoring position for the Council

 

Reason

10.3     The report set out the Council’s position and year end provisional outturns for the Council Plan targets, revenue budget, capital programme, savings plan together with strategic risks for 2019/20

Lead officer: Jane Mackney


23/06/2020 - Ashdown Forest Trust 2019/20 ref: 1313    Recommendations Approved

To consider the Ashdown Forest Trust Income and Expenditure Account and Balance sheet for 2019/20.


Decision Maker: Cabinet

Made at meeting: 23/06/2020 - Cabinet

Decision published: 26/03/2021

Effective from: 01/07/2020

Decision:

11.1     The Cabinet considered a report by the Chief Operating Officer.

 

11.2     It was RESOLVED to note the report and the Ashdown Forest Trust Income and Expenditure Account for 2019/20 and Balance Sheet as at 31 March 2020.

 

Reason

 

11.3     To note the financial accounts for the Ashdown Forest Trust for 2019/20

Lead officer: Jill Fisher


23/06/2020 - Modernising Back Office Systems ref: 1314    Recommendations Approved

To approve the Modernising Back Office Systems (MBOS) Outline Business Case for replacement of the SAP Finance system, Human Resources and Procurement systems.

Decision Maker: Cabinet

Made at meeting: 23/06/2020 - Cabinet

Decision published: 26/03/2021

Effective from: 01/07/2020

Decision:

13.1     The Cabinet considered a report by the Chief Operating Officer together with a further report containing exempt information set out in a later agenda item.

 

13.2     It was RESOLVED to:

 

1)    approve the procurement of a Software-as-a-Service (SaaS) system to replace the current SAP solution, and an implementation partner to support the configuration and roll-out of the new system;

 

2)    delegate authority to the Lead Member for Resources to consider the response to the procurement exercise and to award a contract; and

 

3)    note the additional information on indicative costs and benefits contained in a separate report later on the agenda (Part II).

 

Reason

 

13.3     The Cabinet considered indicative costs and benefits to progress a procurement exercise to upgrade or replace the Council’s existing corporate system, which manages the organisation’s business critical finance, HR, Payroll and Purchasing processes.

 

 

Lead officer: Richard Lundie-Sadd


14/07/2020 - Internal Audit Annual Report and Opinion 2019/20 ref: 1311    Recommendations Approved

To consider the Internal Audit Services annual report and opinion for 2019/20.

Decision Maker: Cabinet

Made at meeting: 14/07/2020 - Cabinet

Decision published: 26/03/2021

Effective from: 22/07/2020

Decision:

20.1     The Cabinet considered a report by the Chief Operating Officer

 

20.2     It was RESOLVED to note the internal audit service’s opinion on the Council’s control environment

 

Reason

 

20.3     The report gives an opinion on the adequacy of East Sussex County Council’s control   environment as a contribution to the proper, economic, efficient and effective use of resources. Reasonable assurance can be provided that East Sussex County Council had in place an adequate and effective framework of governance, risk management and internal control for the period 1 April 2019 to 31 March 2020.

Lead officer: Russell Banks


14/07/2020 - Reconciling Policy, Performance and Resources - State of the County ref: 1308    Recommendations Approved

To consider the State of the County report and begin the Reconciling Policy, Performance and Resources (RPPR) process for 2021/22 and beyond.

Decision Maker: Cabinet

Made at meeting: 14/07/2020 - Cabinet

Decision published: 26/03/2021

Effective from: 22/07/2020

Decision:

17.1     The Cabinet considered a report by the Chief Executive.

 

17.2       It was RESOLVED to:

 

1)    note the evidence base on demographics (appendix 1) and the National and Local Policy outlook (appendix 2);

 

2)    agree officers update the Medium Term Financial Plan as the basis for financial planning when more information is available, as set out in paragraph 4;

 

3)    agree officers review the Capital Programme and Strategy (appendix 3), as set out in paragraph 5;

 

4)    review the priority outcomes and delivery outcomes (appendix 4) which form the basis of the Council’s business and financial planning, as set out in paragraph 6;

 

5)    agree to review and reset the East Sussex Core Offer (appendix 5) to take account of the impact of the coronavirus pandemic, as set out in paragraph 7; and

 

6)    agree to receive reports on more detailed plans for 2021/22 and beyond in the autumn when there is greater certainty about the impact of the coronavirus pandemic on East Sussex and future resources.

 

Reason

 

17.3     The State of the County report is part of the Council’s Reconciling Policy, Performance and Resources (RPPR) process, its integrated business and financial planning cycle. This report contains the normal elements included in the report, the demographic evidence base; the national and local policy context; an update on our medium term financial planning position and Capital Programme. However, the coronavirus pandemic has had a profound impact on our communities and services which we are not yet fully able to quantify and reflect in our future service offer and finances.

 

This report sets out the current position and evidence base and gives our current understanding of how we will need to reset our services to deal with the future, as we learn to live with the reality of a world with COVID-19 and the significant impact this has on people’s lives; manage the legacy impacts of the initial wave of infection; and respond to potential new waves of infection for the foreseeable future. The RPPR process, bringing together our policy, business and financial planning and risk management, provides the vehicle for the Council’s service and financial recovery and reset.

 

 

 

Divisions affected: (All Divisions);

Lead officer: Beth McGhee


14/07/2020 - Joint targeted area inspection of the multi agency responses to children's mental health in East Sussex ref: 1309    Recommendations Approved

To note the findings of the inspection and to consider the multi agency action plan

Decision Maker: Cabinet

Made at meeting: 14/07/2020 - Cabinet

Decision published: 26/03/2021

Effective from: 22/07/2020

Decision:

18.1     The Cabinet considered a report by the Director of Children’s Services

 

18.2     It was RESOLVED to note the findings of the inspection into the multi agency responses to children’s mental health in East Sussex which was published on 14 April and the multi agency action plan which has been developed to address the areas for development.

 

Reason

 

18.3     Despite the very challenging financial context, in partnership we have maintained a focus on children’s emotional wellbeing and mental health and on the key priority outcome of keeping vulnerable people safe.  The focus on children’s emotional wellbeing and mental health continues to be a priority in our response and recovery from Covid19. 

 

Divisions affected: (All Divisions);

Lead officer: Amanda Watson


02/06/2020 - Coronavirus update ref: 1315    Recommendations Approved

To consider the impact of the Coronavirus outbreak on Council services.

Decision Maker: Cabinet

Made at meeting: 02/06/2020 - Cabinet

Decision published: 26/03/2021

Effective from: 10/06/2020

Decision:

3.1       The Cabinet considered a report by the Chief Executive.

 

3.2       It was RESOLVED to note the report and the proposed approach to resetting the Council’s activities.

 

Reason

 

3.3       To review the measures taken by the Council in response to the coronavirus pandemic and to consider the proposed approach to resetting the Council’s activities.

Divisions affected: (All Divisions);

Lead officer: Becky Shaw


02/06/2020 - External Audit Plan 2019/20 ref: 1317    Recommendations Approved

The report sets out in detail the work to be carried out by the Council’s External  Auditors on the Council’s accounts for financial year 2019/20.

Decision Maker: Cabinet

Made at meeting: 02/06/2020 - Cabinet

Decision published: 26/03/2021

Effective from: 10/06/2020

Decision:

5.1       The Cabinet considered a report by the Chief Operating Officer.

 

5.2       It was RESOLVED to approve the External Audit Plan for 2019/20.

 

Reason

5.3       The External Audit Plan provides an overview of the planned scope and timing of the statutory audit of the Council’s accounts and identifies any significant risks

 

Divisions affected: (All Divisions);

Lead officer: Ian Gutsell


02/06/2020 - East Sussex Environment Strategy and Corporate Climate Emergency Plan ref: 1316    Recommendations Approved

To report progress in addressing the Notice of Motion regarding the County Council’s declaration of a climate emergency and to seek agreement to the East Sussex Environment Strategy and to the corporate Climate Emergency Plan.

Decision Maker: Cabinet

Made at meeting: 02/06/2020 - Cabinet

Decision published: 26/03/2021

Effective from: 10/06/2020

Decision:

4.1       The Cabinet considered a report by the Director of Communities, Economy and Transport.

 

4.2       It was RESOLVED to:

 

1)            agree the East Sussex Environment Strategy as set out at appendix 1 of the report;

2)            agree the corporate Climate Emergency Plan as set out at appendix 2 of the report; and

3)            agree to report progress towards the target of achieving climate neutrality to the County Council.

 

Reason

 

4.3       To agree the corporate Climate Emergency Plan and the East Sussex Environment Strategy which comprise a package of proposed measures to improve the environment in East Sussex and achieve the target of becoming carbon neutral.

Divisions affected: (All Divisions);

Lead officer: Andy Arnold


10/11/2020 - Scrutiny Review of Road Markings - Report of the Place Scrutiny Committee ref: 1304    Recommendations Approved

To consider the report on the Scrutiny Review of Road Markings undertaken by the Place Scrutiny Committee.

Decision Maker: Cabinet

Made at meeting: 10/11/2020 - Cabinet

Decision published: 26/03/2021

Effective from: 18/11/2020

Decision:

28.1     The Cabinet considered a report by the Place Scrutiny Committee and a report by the Director of Communities, Economy and Transport with observations on the Scrutiny Committee’s report.

 

28.2 It was RESOLVED to:

 

1) note and welcome the report of the Scrutiny Committee; and

2) recommend the County Council to welcome the report of the Scrutiny Committee and to agree the response of the Director of Communities, Economy and Transport  to the recommendations and their implementation as set out in the action plan attached as Appendix 1 to the Director’s report.

Reason

 

28.3     The Scrutiny review has been welcomed by the Department as it highlighted some concerns about the current approach to maintaining road markings in the county and provided an opportunity for officers to provide an explanation as to how the service is delivered.

Decision Maker: Cabinet

Made at meeting: 10/11/2020 - Cabinet

Decision published: 26/03/2021

Effective from: 18/11/2020

Lead officer: Martin Jenks


02/10/2020 - Council Monitoring: Quarter 1 2020/21 ref: 1306    Recommendations Approved

To consider the Council Monitoring report for the first quarter of the financial year 2020/21 as part of the Council's Reconciling Policy, Performance and Resources (RPPR) budget monitoring process.

Decision Maker: Cabinet

Made at meeting: 02/10/2020 - Cabinet

Decision published: 26/03/2021

Effective from: 10/10/2020

Decision:

23.1     The Cabinet considered a report by the Chief Executive.

 

23.2     It was RESOLVED to note the latest monitoring position for the Council.

 

Reason

 

23.3     The report sets out the Council’s position and year end projections for the Council Plan targets, Revenue Budget, Capital Programme, Savings Plan together with Risks for 2020/21 quarter 1.

 

Lead officer: Beth McGhee


02/10/2020 - Reconciling Policy, Performance and Resources - update ref: 1307    Recommendations Approved

Cabinet is asked to consider the progress in developing an updated Medium Term Financial Plan (MTFP) and other work as part of the RPPR financial and service planning process for 2021/22.

Decision Maker: Cabinet

Made at meeting: 02/10/2020 - Cabinet

Decision published: 26/03/2021

Effective from: 10/10/2020

Decision:

24.1     The Cabinet considered a report by the Chif Executive.

 

24.2     It was RESOLVED to:

 

1.             note the updated national policy context and local position as set out in paragraphs 2 and 3 and appendix 1;

 

2.             agree the updated Council priority outcomes and delivery outcomes as the basis for ongoing planning (appendix 2);

 

3.             agree the updated East Sussex Core Offer as the basis for ongoing planning (appendix 3);

 

4.             agree the updated Medium Term Financial Plan as the basis for financial planning (appendix 5); and

 

5.            agree to continue lobbyingfor a sustainable funding regime to meet the needs of the residents of East Sussex and which recognises the significant impact of COVID-19 on the Council’s expenditureand income.

 

Reason

 

24.3     The report sets out our updated understanding of how we will need to reset our service and financial plans to deal with the future, as we continue to live with the reality of a world with COVID-19 and the significant impact this has on people’s lives, as well as a fast-moving national policy agenda. In this rapidly evolving context it remains very challenging to quantify future need for services and national expectations for local government and to reflect these in our future service offer and financial planning. The report therefore provides our latest best assessment of the policy and financial context that will continue to inform our planning for 2021/22, and includes:

·         updates on key national and local policy context developments since July;

·         an update on the review of the Council’s priority outcomes and delivery outcomes;

·         an update on the review and reset of the East Sussex Core Offer;

·         the updated Medium Term Financial Plan for 2021/22-2023/24; and

·         updates to the Capital Programme.

 

Lead officer: Beth McGhee


10/11/2020 - Coronavirus Update ref: 1303    Recommendations Approved

To update on the measures the Council has taken in response to the coronavirus pandemic and the next steps

Decision Maker: Cabinet

Made at meeting: 10/11/2020 - Cabinet

Decision published: 26/03/2021

Effective from: 18/11/2020

Decision:

27.1     The Cabinet considered a report by the Chief Executive.

27.2     It was RESOLVED to note the report.

Reason

27.3     The report provided an update on the measures the Council has taken in response to the coronavirus pandemic.

 

Divisions affected: (All Divisions);

Lead officer: Claire Lee


08/12/2020 - East Sussex Economy Recovery Plan ref: 1300    Recommendations Approved

Cabinet is asked to consider and endorse the plan that the County Council and partners will implement to help the East Sussex economy recover from the COVID-19 impacts.

Decision Maker: Cabinet

Made at meeting: 08/12/2020 - Cabinet

Decision published: 26/03/2021

Effective from: 16/12/2020

Decision:

32.1     The Cabinet considered a report by the Director of Communities, Economy and Transport.

32.2     It was RESOLVED to:

(1)  note the contents of the East Sussex Economy Recovery Plan – East Sussex Reset, and the detailed action plan produced by Team East Sussex;

(2)   note the funding secured and realigned by partners to support the economic recovery; and

(3)   note that an update report on the progress in delivering East Sussex Reset will be presented to Cabinet in December 2021.

Reason

32.3     The County Council working with Team East Sussex, the county’s de-facto growth board, has in response to the CV19 pandemic developed with partners an economy recovery plan termed ‘East Sussex Reset’. The plan was launched in September 2020 and looks to identify interventions that will support businesses recover and reset, while supporting those unemployed to gain new skills and employment.

32.4     The Plan is an evolving document with the intention to coordinate activity amongst partners over the next 12-18 months and aid in both securing external funding mainly from Government and SELEP, while unlocking local partners’ resources and funding. Already significant initial investment of over £45m has been secured to deliver the plan. An update report on the progress and achievements in delivering East Sussex Reset will be presented to Cabinet in December 2021.

 

Lead officer: Richard Dawson


26/01/2021 - Treasury Management Strategy 2021/22 ref: 1298    Recommendations Approved

To approve the Treasury Management Policy and Strategy for 2020/21. This includes setting the Prudential Indicators as set out in the Prudential Code and approving the Minimum Revenue Provision policy statement and the Annual Investment Strategy for 2021/22.

Decision Maker: Cabinet

Made at meeting: 26/01/2021 - Cabinet

Decision published: 26/03/2021

Effective from: 03/02/2021

Decision:

40.1     The Cabinet considered a report by the Chief Operating Officer.

40.2     It was RESOLVED to recommend the County Council to:

1)            approve the Treasury Management Policy and Strategy Statement for 2021/22;

2)            approve the Annual Investment Strategy for 2021/22;

3)            approve the Prudential and Treasury Indicators 2021/22 to 2023/24;

4)            approve the Minimum Revenue Provision (MRP) Policy Statement 2021/22 at Appendix A (Section 3).

Reason

40.3     This policy sets out the acceptable limits on ratings, investment periods, amounts to be invested and the borrowing strategy. The financial position is kept under constant review and if at any time it is felt that any of these limits represent an unacceptable risk appropriate and immediate action will be taken accordingly.

 

Lead officer: Ian Gutsell


08/12/2020 - Annual Progress Report of the Looked After Children's Service 2019-20 ref: 1301    Recommendations Approved

To consider the annual progress report of Looked After Children's Services 2019-20

Decision Maker: Cabinet

Made at meeting: 08/12/2020 - Cabinet

Decision published: 26/03/2021

Effective from: 16/12/2020

Decision:

33.1     The Cabinet considered a report by the Director of Children’s Services.

33.2     It was RESOLVED to note the Annual Progress report of Looked After Children’s Services in 2019/20

Reason

33.3 The report summarises the performance of Looked After Children’s Services in 2019/20

Divisions affected: (All Divisions);

Lead officer: Liz Rugg


26/01/2021 - Scrutiny Review of becoming a Carbon Neutral Council - Report of the Place Scrutiny Committee ref: 1297    Recommendations Approved

For Cabinet to consider the Scrutiny Review of Becoming a Carbon Neutral Council and comment on the response to the recommendations of the review.

Decision Maker: Cabinet

Made at meeting: 26/01/2021 - Cabinet

Decision published: 26/03/2021

Effective from: 03/02/2021

Decision:

39.1     The Cabinet considered a report by the Place Scrutiny Committee and a joint report by the Director of Communities, Economy and Transport and Chief Operating Officer with observations on the Scrutiny Committee’s report.

 

39.2 It was RESOLVED to:

 

1) note and welcome the report of the Scrutiny Committee; and

2) recommend the County Council to welcome the report of the Scrutiny Committee and to agree the response of the Director of Communities, Economy and Transport and Chief Operating Officer  to the recommendations and their implementation as set out in the action plan attached as Appendix 1 to the Director’s report; and

3) agree to moving the annual report to full Council on progress in delivering the climate emergency plan from May to October each year.

 

Reason

39.3 The Scrutiny review has been welcomed as it provides an opportunity to review the climate emergency plan.

Lead officer: Martin Jenks


26/01/2021 - Highways Services Re-procurement Project ref: 1296    Recommendations Approved

To present the outcomes and recommendations from the Outline Business Case for the Highways Contract Re-procurement Project (HCRP) for review and approval by Cabinet.

Decision Maker: Cabinet

Made at meeting: 26/01/2021 - Cabinet

Decision published: 26/03/2021

Effective from: 03/02/2021

Decision:

38.1     The Cabinet considered a report by the Director of Communities, Economy and Transport together with comments from the Highways Contract Re-procurement Reference Group of the Place Scrutiny Committee which were received after publication of the Cabinet agenda.

38.2     It was RESOLVED to:

(1)           approve the Outline Business Case contained in appendix 1 of the report; and

(2)           approve the development two options (Option 1, Separate Contractor Contract & Separate Designer Contract and Option 2, Integrated Contractor & Designer Contract) to determine the new service delivery model for future highway services in the Detailed Business Case, which will be reported to Cabinet for approval later in the year. 

Reason

38.3     To approve the Outline Business Case and agree the proposal to develop two options in the Detailed Business Case to determine the new highways service delivery model. The Detailed Business Case will be presented to Cabinet for approval later in the year prior to procurement of the new contract

Lead officer: Phil McCorry


08/12/2020 - Treasury Management Stewardship Report 2019/20 and mid-year report 2020/21 ref: 1302    Recommendations Approved

To consider a report on the review of Treasury Management performance for 2019/20 and the outturn for the first six months of 2020/21, including the economic factors affecting performance, the Prudential Indicators and compliance with the limits set within the Treasury Management Strategy.

 

Decision Maker: Cabinet

Made at meeting: 08/12/2020 - Cabinet

Decision published: 26/03/2021

Effective from: 16/12/2020

Decision:

34.1     The Cabinet considered a report by the Chief Operating Officer.

34.2     It was RESOLVED to note the Treasury Management performance in 2019/20 incorporating the Mid Year review for the first half of 2020/21.

Reason

 

34.3 This report fulfils the requirement to submit an annual/half yearly report in the form prescribed in the Treasury Management Code of Practice. Short term lending throughout the 18 month period covered achieved returns between 0.75% and 1.12%. The key principles of security, liquidity and yield are still relevant. Officers are currently investigating further opportunities within the strategy to increase investment income whilst minimising costs and maintaining security in a period of uncertainty.

Lead officer: Ian Gutsell


08/12/2020 - Council Monitoring: Quarter 2 2020/21 ref: 1299    Recommendations Approved

To consider the Council Monitoring report for the second quarter of the financial year 2020/21 as part of the Council's Reconciling Policy, Performance and Resources (RPPR) budget monitoring process.

Decision Maker: Cabinet

Made at meeting: 08/12/2020 - Cabinet

Decision published: 26/03/2021

Effective from: 16/12/2020

Decision:

31.1     The Cabinet considered a report by the Chief Executive.

31.2     It was RESOLVED to:

            1) note the latest monitoring position for the Council; and

            2) approve the proposed amendment to the performance measure set out in paragraph 2.1 of the report.

Reason

31.3     The report sets out the Council’s position and year end projections for the Council Plan targets, Revenue Budget, Capital Programme, Savings Plan together with Risks for 2020/21 quarter 2.

 

 

Lead officer: Beth McGhee


02/03/2021 - Conservators of Ashdown Forest - Outturn for 2020/21 and interim budget for 2021/22 ref: 1295    Recommendations Approved

To approve the draft Conservators of Ashdown Forest budget for the financial year 2021/22 and to consider the contribution from the Trust Fund.

Decision Maker: Cabinet

Made at meeting: 02/03/2021 - Cabinet

Decision published: 26/03/2021

Effective from: 10/03/2021

Decision:

45.1     The Cabinet considered a report by the Chief Operating Officer.

 

45.2     It was RESOLVED to:

 

1.             note the financial outturn position for the Conservators’ Core Budget for 2020/21;

 

2.             approve the provision of £69,792 as one-off financial support to meet the overall deficit in 2020/21, arising primarily as a consequence of the Covid-19 pandemic;

 

3.         approve the Conservators’ Core interim budget for 2021/22,noting that the Board of Conservators has provided assurance that the balanced budget is deliverable and there is no requirement for the County Council to provide additional funding in 2021/22; and

            4.         approve the annual grant for 2020/21 from the Ashdown Forest Trust Fund

Reason

 

45.3     While the County Council has a statutory obligation to meet the shortfall between expenditure and income of the Conservators, it also has the responsibility for approving the level of expenditure. It is recognised that the 2020/21 deficit in the Core budget has arisen as a result of the Covid-19 pandemic and was not foreseeable when the budget was agreed. 

 

45.2     The interim budget for 2021/22 has been approved by the Board of Conservators. In doing so, the Board has provided assurance that the balanced budget is deliverable and there is no requirement for the County Council to provide additional funding in 2021/22. The Board has committed to providing quarterly update reports and work to deliver a Medium Term Financial Plan by September 2021, that will support the strategic objectives of the Conservators of Ashdown Forest.

 

Lead officer: Ian Gutsell


02/03/2021 - Council Monitoring: Quarter 3 2020/21 ref: 1294    Recommendations Approved

To consider the Council Monitoring report for the third quarter of the financial year 2020/21 as part of the Council's Reconciling Policy, Performance and Resources (RPPR) budget monitoring process.

Decision Maker: Cabinet

Made at meeting: 02/03/2021 - Cabinet

Decision published: 26/03/2021

Effective from: 10/03/2021

Decision:

44.1     The Cabinet considered a report by the Chief Executive.

 

44.2     It was RESOLVED to:

            1) note the latest monitoring position for the Council; and

 

            2) approve the proposed amendments to performance measures as set out in paragraph 2.1 of the report.

 

Reason

44.3     The report sets out the Council’s position and year end projections for the Council Plan targets, Revenue Budget, Capital Programme, Savings Plan together with Risks for 2020/21 quarter 3.

Lead officer: Claire Lee


26/03/2021 - The East Sussex (A22 Maresfield Bypass, Maresfield)(Temporary Prohibition of Traffic) Order 2021 ref: 1293    Recommendations Approved

To allow East Sussex Highways to carry out carriageway repair works, East Sussex County Council have made an Order under Sections 14(1) and 15(1)(b) of the Road Traffic Regulation Act 1984, as amended, which will temporarily close the following length of road;

Decision Maker: Director of Communities, Economy and Transport

Decision published: 19/03/2021

Effective from: 26/03/2021

Decision:

A safe route will be provided for pedestrians and vehicular access for residents and to properties maintained whenever possible with an alternative route for through traffic via A22 Maresfield Bypass – B2026 Lampool Road – C3 New Road – A26 Uckfield Road - Mill Pond Road - Uckfield Bypass and vice versa.
The Order commences on 31 March 2021 and lasts for a period of 18 months, or until works are completed, whichever is earlier. However, it is anticipated works will be undertaken from 20:00hrs to 05:00hrs between 31 March & 7 April 2021 depending upon the weather conditions.

If you require further information telephone Network Management on 0345 60 80 193.

Lead officer: Rupert Clubb


26/03/2021 - The East Sussex (A2100 London Road, Battle)(Temporary Prohibition of Traffic) Order 2020 ref: 1292    Recommendations Approved

To allow Network Rail to carry out maintenance works on the level crossing, East Sussex County Council have made an Order under Sections 14(1) and 15(1)(b) of the Road Traffic Regulation Act 1984, as amended, which will temporarily close the following length of road;

Decision Maker: Director of Communities, Economy and Transport

Decision published: 19/03/2021

Effective from: 26/03/2021

Decision:

A safe route will be provided for pedestrians and vehicular access for residents and to properties maintained whenever possible with an alternative route for through traffic via A2100 London Road - A21 Johns Cross Road/Vinehall Road/Woodmans Green Road/Hastings Road/New Road/Whydown Hill/Kent Street/Ebdens Hill - A2100 Ebdens Hill/Maplehurst Road/The Ridge/The Ridge West/Battle Road/Hastings Road/Battle Hill/Lower Lake/Upper Lake/High Street/London Road and vice versa.

The Order commenced 6 December 2020 and lasts for a period of 18 months, or until works are completed, whichever is earlier. However, it is anticipated works will be undertaken from 22:00 hours on 1 April 2021 to 06:00 hours on 5 April 2021, depending upon the weather conditions.

If you require further information telephone Network Management on 0345 60 80 193.

Lead officer: Rupert Clubb


26/03/2021 - The East Sussex (Eastbourne)(Parking Places and Waiting, No Stoppingand Loading Restrictions)Traffic Regulation Order 2021 ref: 1291    Recommendations Approved

Notice is hereby given that East Sussex County Council have made an Order under the relevant sections of the Road Traffic Regulation Act 1984, as amended and of all other enabling powers, coming into operation 29 March 2021, which introduces a Map-Based Traffic Regulation Order (MB-TRO) for parking places, waiting, no stopping and loading restrictions in Eastbourne:-

Decision Maker: Director of Communities, Economy and Transport

Decision published: 19/03/2021

Effective from: 26/03/2021

Decision:

A copy of the made Order, Plans and a statement of the Council’s reasons for proposing the Order can be viewed at consultation.eastsussex.gov.uk/economy-transport-environment/eastbourne-mapbased. Due to current social distancing requirements, paper copies of documents will not be available to view in our council offices or libraries. People without access to a computer who wish to view details of the scheme should telephone the Parking Team on 01323 466244 to receive the documents by post.

Any person wishing to question the validity of the Order or any of its provisions on the grounds that it is not within the powers conferred by the Road Traffic Regulation Act of 1984, or on the grounds that any requirement of the Road Traffic Regulation Act or of any instrument made under it has not been complied with in relation to the Order, may within six weeks of the date the Order is made, apply to the High Court for this purpose.

If you require further information telephone Parking Services on 01323 466244.

Lead officer: Rupert Clubb