Decision details

33.1     The Cabinet considered a report by the Director of Communities, Economy and Transport, together with exempt information contained in a later agenda item

33.2     It was RESOLVED to note the process and outcomes from the procurement stage of the Highways Contract Re-Procurement Project and to agree to award the Highways Infrastructure Services Contract 2013-16 to the preferred bidder (Bidder 4)

Reason

33.3     The tender received from the preferred bidder (Bidder 4) meets the requirements of the procurement process and the proposals for managing and delivering the service set out in the contract. The Project Team have assessed their prices and determined that they are affordable and sustainable.  They have also satisfied themselves that the preferred bidders organisational approach, experience and market ability meet the requirements to organise, manage and deliver our future highway services to support the County Council’s ambitions for the network and enable the delivery of the project outcomes. The recommended tender delivers the savings set out in the MTFP and fixes a large part of the revenue budget with Core Activities being delivered as lump sums (fixed annual price with no inflation) over the life of the contract. Following the evaluation process, two of the submitted bids were identified as the Most Economically Advantageous Tenders (including Bidder 4’s submission),  However, in accordance with the ‘tie break’ criteria set out in Section J of the evaluation process (Section 10.4 of Appendix 2), Bidder 4 emerged as the ‘preferred bidder’, as the bid with the highest validated price score (i.e. the lowest price)  The Cabinet agreed that the preferred bidder (Bidder 4), selected from the procurement process summarised in section 2 of this report, be awarded the Highways and Infrastructure Services Contract 2016-23.