Decision details

To refresh an ageing end user device estate across Orbis partners and where possible to take advantage of standardisation to simplify the deployment and support of those devices. To provide Council staff with an end user device (desktop or laptop) that is fit for purpose enabling the staff to work more effectively and so improve the service provided to their service customers.

The current device estate is primarily using Windows 7 as its operating system and the Microsoft support for this expires in January 2020, so it needs to be removed from the estate by that date. Completing the device refresh by this date will achieve the objective, as all new devices will be using Windows 2010.

It was decided that this contract should be awarded to Dell Corporation Ltd via Direct Award (option 1) as they were the most economically advantageous tender.

Option 2- CCS Framework Tech Products 2 (Lot 1) RM3733 Aggregation. This option was considered but with no real differential from the Health trust Europe framework and the fact it does not offer a direct award facility it was rejected.

Option 3 – Full OJEU. Analysis done and rationale:
Process efficiency will be optimised through the use of the appropriate HTE / CCS framework agreement and full OJEU tender is not considered to offer any commercial advantage to the Council.

Option 4 – Ad Hoc purchasing. No economies of scale and increase in resources required. Doesn’t lend itself to continuity of service provision.