Issue - meetings

7.1       The Board considered a report providing an update on various governance workstreams completed and changes affecting LGPS and the ESPF.

7.2       NS asked whether the dialogue with ACCESS Joint Committee regarding representation has been collective between East Sussex and other LGPSs. SK confirmed that other Boards had fed into the ACCESS Joint Committee with similar concerns regarding their proposal for rotating representation and an amended motion was put forward however this was not successful. SK advised that Board member representatives will be able to attend meetings of ACCESS Joint Committee as observers following changes to the Inter Authority Agreement (IAA) to legally permit attendance.

7.3       SK said that two nominations for observers of the ACCESS Joint Committee are being sought and suggested one nominee be a Member representative. The Chair nominated himself and noted that two of the three Board member representatives not currently present at the Pension Board meeting would be given the opportunity to put themselves forward.

7.4       Michael Burton (MB) advised that a Vice Chair is to be appointed for the Pension Board from amongst the scheme member representatives. It was suggested the Board consult with absent Board Members Lynda Walker and Niki Palermo to ascertain interest in nomination for Vice Chair for consideration by the Governance Committee. NS advised that as he had just joined the Pension Board his preference would be for one of the other Member representatives to take on the position of Vice Chair.

7.5       TD questioned why Board members were listed under the section “Committee Membership and Representation” in the Governance Compliance Statement.

7.6       SK clarified the wording was from a standard template and that the Board is considered the “secondary committee structure” within the terminology.

7.6       The Board RESOLVED to:

1)    Note the report and its appendices;

2)    Request that officers seek a Vice Chair nomination via email from the two scheme member representatives who sent their apologies for the Board meeting;

3)    Agree to nominate the Chair as an observer for the ACCESS Joint Committee; and

4)    Request that officers seek a second ACCESS Joint Committee observer via email from the two scheme member representatives who sent their apologies for the Board meeting.