Agenda and minutes

Full Council
Tuesday, 14th May, 2019 10.00 am

Venue: Council Chamber, County Hall, Lewes. View directions

Contact: Andy Cottell  01273 481935

Webcast: View the webcast

Items
No. Item

1.

To elect a Chairman of the County Council

Additional documents:

Minutes:

Councillor Pragnell (Chairman of the County Council) in the Chair.

 

1.1          The following motion was moved by Councillor Glazier and seconded –

 

‘To elect Councillor Elkin to serve as Chairman of the County Council for the ensuing year’.

 

1.2          There being no other nominations, the Chairman put the motion to the vote and declared Councillor Elkin elected as Chairman of the County Council for the ensuing year. Councillor Elkin made a declaration of acceptance of office and took the Chair.

 

Councillor Elkin in the Chair

 

1.3          The Chairman thanked the Council for electing him as Chairman

 

1.4          The Chairman, Leader of the Council and other Group Leaders paid tribute to the way in which Councillor Pragnell had carried out his duties as Chairman of the County Council over the past year, acting as an ambassador for the County, hosting and attending a number of engagements and ensuring the work of the Council was recognised in communities within and outside East Sussex. The Chairman presented Councillor Pragnell with the past Chairman’s badge.

2.

To appoint a Vice Chairman of the County Council

Additional documents:

Minutes:

2.1       The following motion was moved by Councillor Glazier and seconded –

 

            ‘to appoint Councillor Sheppard to serve as Vice Chairman of the County Council for the ensuing year’.

 

2.2       There being no other nominations, the Chairman put the motion to the vote and declared Councillor Sheppard appointed as Vice Chairman of the County Council for the ensuing year. Councillor Sheppard made a declaration of acceptance of office and took his seat as Vice-Chairman.

3.

Minutes of the meeting held on 26 March 2019 pdf icon PDF 498 KB

Additional documents:

Minutes:

3.1       RESLOVED – to confirm as a correct record the minutes of the County Council held on 26 March 2019 as a correct record.

4.

Apologies for absence

Additional documents:

Minutes:

4.1       Apologies for absence were received on behalf of Councillors Philip Daniel, Field, Sheppard and Stogdon.

5.

Chairman's business

Additional documents:

Minutes:

ELECTIONS

5.1       On behalf of the County Council the Chairman passed on congratulations to those in the Chamber who were elected in the recent district and borough council elections.

 

PRAYERS

5.2       The Chairman thanked Pastor Glenn Khan for leading the prayers before the meeting.

 

PETITIONS

5.3       The Chairman announced that no petitions had been presented before the meeting.

 

 

6.

Declarations of Interest

Additional documents:

Minutes:

6.1       There were no declarations of interest.

7.

Reports

Additional documents:

Minutes:

7.1       The Chairman of the County Council, having called over the reports set out in the agenda, reserved the following for discussion:

 

Report of the Leader                                       - item 6

Governance Committee report paragraph 2  - Amendment to the Constitution Financial Regulations

Cabinet report  - paragraphs 1 (scrutiny review of the changing care market), 2 (scrutiny review of road repairs) and paragraph 3 (scrutiny review of school travel plans)

People Scrutiny Committee report - paragraph 1 Scrutiny review of the changing care market)

Place Scrutiny Committee report – paragraphs 1 (scrutiny review of road repairs) and 2 (scrutiny review of school travel plans)

 

NON-RESERVED PARAGRAPHS

7.2       On the motion of the Chairman of the County Council, the Council ADOPTED those paragraphs in the reports that had not been reserved for discussion as follows:

Governance Committee  report paragraph – allocation of places on committees etc

Standards Committee report – paragraphs 1 (amendments to the Code of Conduct) and 2 (annual report)                                              

8.

Record of Delegation of Executive Functions pdf icon PDF 153 KB

The Leader to present to the County Council their written record of delegations of executive functions to Cabinet members including:

 

(a)       names of the County Councillors appointed to the Cabinet;

 

(b)       the extent of any authority delegated to cabinet members individually as portfolio holders;

 

(c)        appointment to the position of Deputy Leader

 

(d)       the terms of reference and constitution of the Cabinet and any executive committees together with the names of cabinet members appointed to them

 

            (e)       the nature and extent of any delegation of executive functions to local committees

            (f)        the nature and extent of any delegation to officers

 

 

Additional documents:

Minutes:

8.1       In accordance with the Constitution, Councillor Glazier presented a written record to the Council of his appointments to the Cabinet, their portfolios and his delegation of executive functions. A copy of the Leader’s report is attached to these minutes.

9.

Report of the Governance Committee pdf icon PDF 160 KB

Additional documents:

Minutes:

Paragraph 2 (Amendment to the Constitution – Financial Regulations)

9.2       Councillor Glazier moved the reserved paragraph in the Governance Committee’s report.

9.3       The motion was CARRIED after debate

10.

Appointments to Committees and Sub-Committees pdf icon PDF 87 KB

(a)      Scrutiny Committees

Health Overview and Scrutiny

            People

Place

 

(b)      Audit Committee               

(c)      Governance Committee

(d)      Regulatory Committee

(e)      Planning Committee

(f)       Standards Committee

(g)       Pension Committee

 

(Note 1: The proposed nominations from political and independent groups  will be tabled at the meeting)

(Note 2: In accordance with the statutory provisions, the proposed allocation of places to political and independent groups is set out in the report of the Governance Committee)

 

 

Additional documents:

Minutes:

10.1     Councillor Bowdler moved, and it was seconded, that appointments be made to the Committees and Sub-Committees, listed in item 8 of the agenda, in accordance with the list of nominations from political groups which was circulated in the Council Chamber.

10.2     The motion was CARRIED.

11.

Appointment of Members to other Committees and Panels

(a)   County Joint Consultative Committee (5 members of the County Council)

(b)  County Consultative Committee (Governors) (5 members of the County

 Council)

(c)  Joint Advisory Committee (Schools) (5 members of the County Council)

(d)  Standing Advisory Council for Religious Education (5 members of the County)

(e)   Corporate Parenting Panel (7 members of the County Council)

 

[The memberships proposed by the political and independent groups will be circulated to members in advance of the meeting]

 

Additional documents:

Minutes:

11.1     Councillor Bowdler moved, and it was seconded, that members be appointed to serve on the Committees and Panels listed in item 9 of the agenda, in accordance with the political balance provisions and the list of nominations from political groups that was circulated in the Council Chamber.

 

11.2     The motion was CARRIED

12.

Confirmation of the continuation of other bodies

Approved Marriage Premises Review Panel

Recruitment Panel (Chief Executive, Directors and Deputies)

Commons and Village Green Registration Panel

 

[The composition of these bodies is set out in the Constitution]

 

Additional documents:

Minutes:

12.1     Councillor Bowdler moved, and it was seconded, that the bodies listed in agenda item 10 be continued, that the political balance provisions shall not apply to these Panels and that members be appointed by the Chief Executive as the need arises.

 

12.2     The motion was CARRIED (with no member voting against)

13.

Appointment to the Discretionary Transport Appeal Panel

[The membership of the Panel, proposed by the political groups will be tabled at the meeting]

 

Additional documents:

Minutes:

13.1     Councillor Bowdler moved, and it was seconded, that the political balance provisions would not apply to the membership of the Discretionary Transport Appeal Panel and that members be appointed in accordance with the list of nominations from political groups which was circulated in the Council Chamber.

13.2     The motion was CARRIED (with no member voting against).

14.

Appointment of Chairs and Vice Chairs

(a)       Chair of the Regulatory Committee

(b)       Chairs and Vice-Chairs of the Scrutiny Committees

(c)       Chair and Vice Chair of the Audit Committee

(d)       Chair of the Governance Committee

(e)       Chair and Vice-Chair of the Planning Committee

(f)        Chair of the Pension Committee

(g)       Chair of the Standards Committee

 

 

Additional documents:

Minutes:

14.1     The following motion, moved by Councillor Bowdler and seconded, was CARRIED

‘To appoint the following members to positions listed below’:

Committee

 

Chair

Vice-Chair

Regulatory

 

Stogdon

 

Audit Committee

 

Swansborough

Fox

People Scrutiny Committee

 

Davies

Ungar

Place Scrutiny Committee

 

Bowdler

Godfrey Daniel

Health Overview and Scrutiny Committee

 

Belsey

Pragnell

Governance Committee

 

Glazier

 

Planning Committee

 

Stogdon

Taylor

Pension Committee

 

Fox

 

Standards Committee

Stogdon

 

 

15.

Questions from members of the public pdf icon PDF 382 KB

Additional documents:

Minutes:

15.1 Copies of questions from Janet Blackman from Seaford, Lottie Rodger from Lewes, Hugh Dunkerley from Brighton, Viki Hall from Forest Row, Ann Link from Lewes, Emily O’Brien from Newhaven and Arnold Simanowitz and the answers from Councillor Glazier (Leader and Lead Member for Strategic Management and Economic Development), Councillor Fox (Chair of the Pension Committee) and Councillor Simmons (Lead Member for Economy) are attached to these minutes. Supplementary questions were asked and responded to.

16.

Cabinet's priorities for the forthcoming year

Additional documents:

Minutes:

16.1     Councillor Glazier outlined the Cabinet’s priorities for the forthcoming year. The other Group Leaders commented on these, following which there was a debate.

17.

Report of the Cabinet pdf icon PDF 102 KB

Additional documents:

Minutes:

17.1     The Chairman reminded the Council that he was taking paragraph 1 of the Cabinet report with the report of the People Scrutiny Committee and paragraphs 2 and 3 of the Cabinet report with the report of the Place Scrutiny Committee.

18.

Report of the People Scrutiny Committee pdf icon PDF 86 KB

Additional documents:

Minutes:

PARAGRAPH 1 – SCRUTINY REVIEW OF THE CHANGING CARE MARKET

18.1     The Chairman reminded the Council that he was taking paragraph 1 of this report with paragraph 1 of the Cabinet report.

 

18.2     Councillor Davies moved the adoption of paragraph 1 of the Scrutiny Committee report.

 

18.3     Councillor Glazier moved the adoption of paragraph 1 of the Cabinet’s report. The motion, including the recommendations, was CARRIED after debate.

 

18.4     The motion to adopt paragraph 1 of the Scrutiny Committee’s report, including the recommendations, was CARRIED after debate on the basis that implementation would be in accordance with the recommendations of the Cabinet.

19.

Report of the Place Scrutiny Committee pdf icon PDF 92 KB

Additional documents:

Minutes:

PARAGRAPH 1 – SCRUTINY REVIEW OF ROAD REPAIRS

19.1     The Chairman reminded the Council that he was taking paragraph 1 of this report with paragraph 2 of the Cabinet report.

 

19.2     Councillor Bowdler moved the adoption of paragraph 1 of the Scrutiny Committee report.

 

19.3     Councillor Glazier moved the adoption of paragraph 2 of the Cabinet’s report. The motion, including the recommendations, was CARRIED after debate.

 

19.4     The motion to adopt paragraph 1 of the Scrutiny Committee’s report, including the recommendations, was CARRIED after debate on the basis that implementation would be in accordance with the recommendations of the Cabinet.

 

PARAGRAPH 2 – SCRUTINY REVIEW OF SCHOOL TRAVEL PLANS

20.1     The Chairman reminded the Council that he was taking paragraph 2 of this report with paragraph 3 of the Cabinet report.

 

20.2     Councillor Bowdler moved the adoption of paragraph 2 of the Scrutiny Committee report.

 

20.3     Councillor Glazier moved the adoption of paragraph 3 of the Cabinet’s report. The motion, including the recommendations, was CARRIED after debate.

 

20.4     The motion to adopt paragraph 2 of the Scrutiny Committee’s report, including the recommendations, was CARRIED after debate on the basis that implementation would be in accordance with the recommendations of the Cabinet.

 

20.

Questions from County Councillors

(a)  Oral questions to Cabinet Members

(b)  Written Questions of which notice has been given pursuant to Standing Order 44

 

 

Additional documents:

Minutes:

21.1     The following members asked questions of the Lead Cabinet Members indicated and they responded:

Questioner

Respondent

Subject

 

Councillor Swansborough

Councillor Glazier

Analysis of the impact of closing Firwood House and Warwick House

 

Councillor Rodohan

Councillor Claire Dowling

Update regarding progress of improvements to the A27 between Polegate and Beddingham

 

Councillor Ungar

Councillor Tidy

Action being taken by the County Council to tackle the issue of children living in poverty 

 

Councillor Scott

Councillor Tidy

Lessons to be learnt from the recent Ofsted report regarding children’s social care in West Sussex   

 

Councillor Godfrey Daniel

Councillor Glazier

Possibility of the establishment of a Town Council for Bexhill

   

Councillor Beaver

Councillor Bennett

Ability to influence the design of housebuilding to ensure environmental issues are considered

Councillor Stephen Shing

Councillor Claire Dowling

Whether the introduction of charging for certain items at HWRS has resulted in a decrease in such waste being received at the sites and the income that has been generated as a result of charging

 

Councillor Whetstone

Councillor Bennett

County Council responsibility in relation to ash dieback

 

WRITTEN QUESTIONS PURSUANT TO STANDING ORDER 44

 

22.2     There were no written questions from councillors.