Agenda and minutes

50.1     RESOLVED – that the minutes of the previous meeting of the Committee held on 19 March be confirmed and signed as a correct record

Report by Assistant Chief Executive

51.1     The Committee considered a report by the Assistant Chief Executive regarding the allocation of places on committees to groups.

51.2     The Committee RESOLVED (by 3 votes to 1 with 1 abstention) – to (1) recommend the County Council to

(a) allocate to the political and independent groups the places on, and membership of, the main committees as set out in Appendix 1;

(b) allocate places on the other committees and panels as set out in Appendix 2;

(c) allocate the Chair and Vice Chair positions on committees as set out in the table

below;

(d) delegate authority to the Assistant Chief Executive to amend the Council’s Constitution where necessary so as to give effect to this decision; and

(2) agree that a review of the need for the Regulatory Committee  and the number of councillors appointed to the scrutiny committees be undertaken and reported to the Governance Committee in early 2019 to enable any changes to be made before the Annual Council meeting.

Report by Chief Operating Officer

52.1     The Committee considered a report by the Chief Operating Officer regarding a Data Protection Officer designation as required by the General Data Protection Regulation

52.2     It was RESOLVED to  recommend the County Council to –

       1) approve the Council having a single shared designated statutory Data Protection Officer with Brighton & Hove City Council and Surrey County Council;

       2) delegate authority to the Chief Operating Officer, in consultation with the Chief Executive, to appoint or designate to the role of statutory Data Protection Officer; and

      3) delegate authority to the Assistant Chief Executive  to amend the Council’s Constitution where necessary so as to give effect to this decision and to include provision in the Scheme of Delegation to Officers for the new statutory Data Protection Officer

Report by Assistant Chief Executive

54.1     The Committee considered a report by the Assistant Chief Executive regarding the appointment of a Council representative to the Board of Ashdown Forest Conservators.

54.2     It was RESOLVED – to appoint Councillor Stephen Shing as a Council representative on the Board of Conservators of Ashdown Forest