Agenda and minutes

via Teams, Lead Member for Resources and Climate Change - Friday, 1st October, 2021 1.00 pm

Venue: Via MS Teams

Contact: Simon Bailey Democratic Services Officer

Items
No.	Item
33.	Decisions made by the Lead Cabinet Member on 14 September 2021 PDF 108 KB View item 33. as HTML 17 KB Minutes: 33.1 The Lead Member approved as a correct record the minutes of the last meeting, held on 14 September 2021.
34.	Reports Minutes: 34.1 Reports referred to in the minutes below are contained in the minute book.
35.	Local Council Tax Reduction Scheme: Consultation responses PDF 506 KB View item 35. as HTML 75 KB View the background to item 35. View the decision for item 35. Report by the Chief Operating Officer Minutes: 35.1 The Lead Member considered a report by the Chief Operating Officer. DECISIONS 35.2 The Lead Member RESOLVED to approve the responses to the consultation by local billing authorities on proposed changes to their Local Council Tax Reduction Schemes for 2022/23. Reasons 35.3 Lewes and Rother District Councils are consulting on changes to their Local Council Tax Reduction Schemes (LCTRS) for 2022/23. Whilst the proposals address particular concerns within each authority, the impact of the reduction in income will be felt for County Council services that support the needs of residents across the whole of East Sussex. The responses to the consultations reflect the negative impacts and recommends not supporting the proposed amendments to the LCTRS.
36.	Modernising Back Office Systems (MBOS) Programme Support PDF 116 KB View item 36. as HTML 18 KB View the background to item 36. View the decision for item 36. Report by the Chief Operating Officer Minutes: 36.1 The Lead Member considered a report by the Chief Operating Officer, together with exempt information contained in a later agenda item. DECISIONS 36.2 The Lead Member RESOLVED to approve the award of the flexible programme support services contract to the preferred supplier. Reasons 36.3 The procurement will meet the objective of putting in place a modern Enterprise Resource Planning (ERP) system required to meet the current and future needs of East Sussex County Council. The provision of these support services provides significant flexibility and risk mitigation to the delivery of the MBOS programme. The costs of the planned service provision are within the programme budget submitted at the time of the approval of the Software as a Service and implementation contracts.
37.	Grant of 25 year lease term to Project Art Works for The Arches (Linton Road), 1-3 Braybrooke Terrace, Hastings TN34 1TD PDF 117 KB View item 37. as HTML 19 KB View the background to item 37. View the decision for item 37. Report by the Chief Operating Officer Additional documents: Plan of The Arches (Linton Road Viaduct)_Lead Member Report_Appendix 1 , item 37. PDF 470 KB Minutes: 37.1 The Lead Member considered a report by the Chief Operating Officer, together with exempt information contained in a later agenda item. [Post-meeting note: Councillor Daniel, the Local Member, indicted his full support for the recommendations] DECISIONS 37.2 The Lead Member RESOLVED to (1) agree to the proposed lease extension and terms in respect of the letting of The Arches 1-3, Braybrooke Terrace, Hastings, contained in the exempt report at a later agenda item; and (2) delegate authority to the Chief Operating Officer to approve the final lease negotiations and take any other actions considered appropriate to give effect to Recommendation (1) and to secure best value in accordance with the Local Government Act 1999. Reasons 37.3 To meet future grant funding, it has been identified that some funding providers are asking for a minimum of a 20 year term to secure against, and similar funding programmes are expected to be released over the next two years. The existing lease has less than 10 years remaining and therefore a 25 year will allow Project Art Works (PAW) to be able to qualify for funding over the medium term. If the longer lease term is not secured, the risk is that significant funding will be not be achieved.
38.	Exclusion of public and press To consider excluding the public and press from the meeting for the remaining agenda item on the grounds that if the public and press were present there would be disclosure to them of exempt information as specified in paragraph 3 of Part 1 of the Local Government Act 1972 (as amended), namely information relating to the financial or business affairs of any particular person (including the authority holding that information). Minutes: 38.1 It was RESOLVED to exclude the public and press for the remaining agenda items on the grounds that if the public and press were present there would be disclosure to them of exempt information as specified in paragraph 3 of Part 1 of the Local Government Act 1972 (as amended), namely information relating to the financial or business affairs of any particular person (including the authority holding that information).
39.	Modernising Back Office Systems (MBOS) Programme Support - exempt information View the reasons why item 39. is restricted View the background to item 39. View the decision for item 39. Report by the Chief Operating Officer Minutes: 39.1 The Lead Member considered a report by the Chief Operating Officer which provided exempt information in support of an earlier agenda item. 39.2 The Lead Member RESOLVED to note the information.
40.	Grant of 25 year lease term to Project Art Works for The Arches (Linton Road), 1-3 Braybrooke Terrace, Hastings TN34 1TD - Exempt Information View the reasons why item 40. is restricted View the background to item 40. View the decision for item 40. Report by the Chief Operating Officer Minutes: 40.1 The Lead Member considered a report by the Chief Operating Officer which provided exempt information in support of an earlier agenda item. 40.2 The Lead Member RESOLVED to note the information.