Agenda and minutes

1.1       The Lead Member approved as a correct record the minutes of the meeting held on 31 March 2023.

Disclosure by all Members present of personal interests in matters on the agenda, the nature of any interest and whether the Members regard the interest as prejudicial under the terms of the Code of Conduct

2.1       There were none.

Notification of any items which the Lead Member considers urgent and proposes to take at the appropriate part of the agenda.

3.1       There were none.

4.1       Reports referred to in the minutes below are contained in the minute book.

Report by the Chief Operating Officer

5.1       The Lead Member considered a report by the Chief Operating Officer.

DECISIONS

5.2       The Lead Member RESOLVED to:

1) Agree that East Sussex County Council take a new lease for approximately 12 months of land in Brampton Road Eastbourne, to be used as open storage space; and

2) Delegate authority to the Chief Operating Officer to determine the detailed terms of the lease, to approve the final lease negotiations and the signing of the lease by East Sussex County Council (ESCC). To take any other actions considered appropriate to give effect to the above decision to secure best value in accordance with the Local Government Act 1999.

REASONS

5.3       There is a need for storage of bulk materials to be used by Council contractors in Phase 2a of the Eastbourne Town Centre Improvement Scheme. The need for storage close to the works, will reduce transportation and time costs as much as possible. There is a lack of alternative suitable storage space in the surrounding area.

Report by the Chief Operating Officer

6.1       The Lead Member considered a report by the Chief Operating Officer.

DECISIONS

6.2       The Lead Member RESOLVED to:

1) Approve the surrender and regrant of the Uckfield Rugby Football Club lease; and

2) Delegate authority to the Chief Operating Officer to determine the detailed terms of the new lease, to approve the final lease negotiations and the signing of the lease by the Council and take any other actions considered appropriate to give effect to the above decision.

REASONS

6.3       The increase in the land contained under the current lease needs to be legally documented and it is preferrable that this is documented under one lease. The alternative would have been to keep the existing lease in place and grant an additional lease on the additional space, which might cause confusion.

Report by the Chief Operating Officer

7.1       The Lead Member considered a report by the Chief Operating Officer together with exempt information contained in a later agenda item.

DECISIONS

7.2       The Lead Member RESOLVED to:

1) Note the contract end of the existing Wi-Fi solution and need for a replacement service;

2) Support the recommendation to use the SEG Network Services Framework as the route to market for the procurement of the replacement Wi-Fi service;

3) Support the recommendation to use the Fortinet solution as the underpinning technology; and

4) Delegate contract award to the Chief Operating Officer.

REASONS

7.3       There is a requirement to replace the existing Wi-Fi service and this need can be met by using the SEG Network Services Framework as the procurement route to secure a replacement Wi-Fi service and by using the Fortinet solution as the underpinning technology platform.

To consider excluding the public and press from the meeting for the remaining agenda item on the grounds that if the public and press were present there would be disclosure to them of exempt information as specified in paragraph 3 of Part 1 of the Local Government Act 1972 (as amended), namely information relating to the financial or business affairs of any particular person (including the authority holding that information).

8.1       It was RESOLVED to exclude the public and press for the remaining agenda items on the grounds that if the public and press were present there would be disclosure to them of exempt information as specified in paragraph 3 of Part 1 of the Local Government Act 1972 (as amended), namely information relating to the financial or business affairs of any particular person (including the authority holding that information).

Report by the Chief Operating Officer

9.1       The Lead Member considered a report by the Chief Operating Officer which provided exempt information in support of an earlier item on the agenda.

DECISIONS

9.2       The Lead Member RESOLVED to note the exempt information set out in the report in support of an earlier agenda item.

REASONS

9.3       The report contained exempt information in relation to an earlier item on the agenda.