Agenda and minutes

64.1     The Lead Member approved as a correct record the minutes of the meeting held on 28 March 2024.

Disclosure by all Members present of personal interests in matters on the agenda, the nature of any interest and whether the Members regard the interest as prejudicial under the terms of the Code of Conduct

65.1     There were none.

Notification of any items which the Lead Member considers urgent and proposes to take at the appropriate part of the agenda.

66.1     There were none.

67.1     Reports referred to in the minutes below are contained in the minute book.

Report by the Chief Operating Officer

68.1     The Lead Member considered a report by the Chief Operating Officer together with exempt information contained in a later agenda item.

DECISIONS

68.2     The Lead Member RESOLVED to:

1) Approve the Council entering into a Joint Use Agreement with Rother District Council to facilitate ongoing curriculum and community use of the Sports Centre facilities at Battle Area Sports Centre for a 4-year period from 1 April 2024 to 31 March 2028; and

2) Delegate authority to the Chief Operating Officer to agree the terms of the Joint Use Agreement and to carry out all actions necessary to give effect to the recommendations in the report.

REASONS

68.3     The ongoing community use of the sports centre is of benefit to the residents of the local and wider area. The parties have agreed in principle to enter into a new Joint Use Agreement on substantially the same terms as the previous agreement, albeit the length of the new agreement shall be four years.

Report by the Chief Operating Officer

69.1     The Lead Member consider a report by the Chief Operating Officer together with exempt information contained in a later agenda item.

DECISIONS

69.2     The Lead Member RESOLVED to:

1) Approve the Council entering into a 10-year Joint Use Agreement with Lewes District Council, Wave Active Trust, Priory School and Lewes Athletic Club to facilitate ongoing curriculum and community use of the Lewes Athletic Track facilities; and

2) Delegate authority to the Chief Operating Officer to agree the terms of the Joint Use Agreement and to take all actions necessary to give effect to the recommendations in the report.

REASONS

69.3     The ongoing community use of Lewes Athletic Track will continue to benefit users of the Track and residents of East Sussex. The Joint Use Agreement will be based on similar costs to the partners’ existing contributions.

To consider excluding the public and press from the meeting for the remaining agenda item on the grounds that if the public and press were present there would be disclosure to them of exempt information as specified in paragraph 3 of Part 1 of the Local Government Act 1972 (as amended), namely information relating to the financial or business affairs of any particular person (including the authority holding that information).

70.1     It was RESOLVED to exclude the public and press for the remaining agenda items on the grounds that if the public and press were present there would be disclosure to them of exempt information as specified in paragraph 3 of Part 1 of the Local Government Act 1972 (as amended), namely information relating to the financial or business affairs of any particular person (including the authority holding that information).

Report by the Chief Operating Officer

71.1     The Lead Member considered a report by the Chief Operating Officer which provided exempt information in support of an earlier item on the agenda.

DECISIONS

71.2     The Lead Member RESOLVED to note the exempt information in relation to an earlier item on the agenda.

REASONS

71.3     The report contained exempt information in relation to an earlier item on the agenda.

Report by the Chief Operating Officer

72.1     The Lead Member considered a report by the Chief Operating Officer which provided exempt information in support of an earlier item on the agenda.

DECISIONS

72.2     The Lead Member RESOLVED to note the exempt information in relation to an earlier item on the agenda.

REASONS

72.3     The report contained exempt information in relation to an earlier item on the agenda.