Agenda and minutes

6.1       The Lead Member approved the minutes of the meeting held on 25 May 2021 as a correct record.

Disclosure by all Members present of personal interests in matters on the agenda, the nature of any interest and whether the Members regard the interest as prejudicial under the terms of the Code of Conduct

7.1       There were no disclosures of interests.

Notification of any items which the Lead Member considers urgent and proposes to take at the appropriate part of the agenda.

8.1       There were none.

9.1       Reports referred to in the minutes below are contained in the minute book.

10.1     The Lead Member considered a report by the Chief Operating Officer together with a further report containing exempt information as set out in a later item on the agenda.

DECISIONS

10.2     The Lead Member RESOLVED to:

1)         approve the award of the Modernising Back Office System contracts (to replace the Enterprise Resource Planning system) to the preferred suppliers; and

2)         delegate authority to the Chief Operating Officer to take any action the Chief Operating Officer considers appropriate to give effect to the above recommendation, including but not limited to, agreeing the terms and entering into these contracts and dealing with their implementation and delivery.

Reasons

10.3     The procurement will meet the objective of putting in place a modern Enterprise Resource Planning system required to meet the current and future needs of the Council, and replace the existing version of the SAP system which will cease to be supported in the future.          

11.1     The Lead Member considered a report by the Chief Operating Officer together with a further report containing exempt information as set out in a later item on the agenda.

DECISIONS

11.2     The Lead Member RESOLVED to:

1)         Agree to the proposed lease terms of Ocean House contained in the Exempt report at a later agenda item; and

2)         Delegate authority to the Chief Operating Officer to approve the final lease negotiations and take any other actions considered appropriate to give effect to the above recommendation, and to secure best value in accordance with s123 of the Local Government Act 1972.

Reasons

11.3     The Council has been reviewing its office requirements based on business needs for frontline services in key localities. One of the key offices is Ocean House, Hastings. The Council wishes to renew the lease for office accommodation in Ocean House to meet its office requirements in this part of the County.          

To consider excluding the public and press from the meeting for the remaining agenda item on the grounds that if the public and press were present there would be disclosure to them of exempt information as specified in paragraph 3 of Part 1 of the Local Government Act 1972 (as amended), namely information relating to the financial or business affairs of any particular person (including the authority holding that information).

12.1     It was RESOLVED - exclude the public and press from the meeting for the remaining agenda items on the grounds that if the public and press were present there would be disclosure to them of exempt information as specified in paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (as amended), namely information relating to the financial or business affairs of any particular person (including the authority holding that information).

13.1     The Lead Member considered a report by the Chief Operating Officer which contained exempt information.

DECISIONS

13.2     The Lead Member RESOLVED to agree the recommendations contained in the report.

Reasons

13.3     The report contained exempt information in relation to an earlier item on the agenda.

14.1     The Lead Member considered a report by the Chief Operating Officer which contained exempt information.

DECISIONS

14.2     The Lead Member RESOLVED to agree the recommendations contained in the report.

Reasons

14.3     The report contained exempt information in relation to an earlier item on the agenda.