Agenda and draft minutes

via Teams, Lead Member for Resources and Climate Change - Friday, 1st October, 2021 1.00 pm

Venue: Via MS Teams

Contact: Simon Bailey  Democratic Services Officer

Items
No. Item

33.

Decisions made by the Lead Cabinet Member on 14 September 2021 pdf icon PDF 108 KB

Minutes:

33.1     The Lead Member approved as a correct record the minutes of the last meeting, held on 14 September 2021.

34.

Reports

Minutes:

34.1     Reports referred to in the minutes below are contained in the minute book.

 

35.

Local Council Tax Reduction Scheme: Consultation responses pdf icon PDF 506 KB

Report by the Chief Operating Officer

Minutes:

35.1     The Lead Member considered a report by the Chief Operating Officer.

 

DECISIONS

 

35.2     The Lead Member RESOLVED to approve the responses to the consultation by local billing authorities on proposed changes to their Local Council Tax Reduction Schemes for 2022/23. 

 

Reasons

 

35.3     Lewes and Rother District Councils are consulting on changes to their Local Council Tax Reduction Schemes (LCTRS) for 2022/23.  Whilst the proposals address particular concerns within each authority, the impact of the reduction in income will be felt for County Council services that support the needs of residents across the whole of East Sussex. The responses to the consultations reflect the negative impacts and recommends not supporting the proposed amendments to the LCTRS.

36.

Modernising Back Office Systems (MBOS) Programme Support pdf icon PDF 116 KB

Report by the Chief Operating Officer

Minutes:

36.1     The Lead Member considered a report by the Chief Operating Officer, together with exempt information contained in a later agenda item.

 

DECISIONS

 

36.2     The Lead Member RESOLVED to approve the award of the flexible programme support services contract to the preferred supplier. 

 

Reasons

 

36.3     The procurement will meet the objective of putting in place a modern Enterprise Resource Planning (ERP) system required to meet the current and future needs of East Sussex County Council.  The provision of these support services provides significant flexibility and risk mitigation to the delivery of the MBOS programme.  The costs of the planned service provision are within the programme budget submitted at the time of the approval of the Software as a Service and implementation contracts.

 

37.

Grant of 25 year lease term to Project Art Works for The Arches (Linton Road), 1-3 Braybrooke Terrace, Hastings TN34 1TD pdf icon PDF 117 KB

Report by the Chief Operating Officer

Additional documents:

Minutes:

37.1     The Lead Member considered a report by the Chief Operating Officer, together with exempt information contained in a later agenda item.

 

[Post-meeting note: Councillor Daniel, the Local Member, indicted his full support for the recommendations] 

 

DECISIONS

 

37.2     The Lead Member RESOLVED to (1) agree to the proposed lease extension and terms in respect of the letting of The Arches 1-3, Braybrooke Terrace, Hastings, contained in the exempt report at a later agenda item; and

 

(2) delegate authority to the Chief Operating Officer to approve the final lease negotiations and take any other actions considered appropriate to give effect to Recommendation (1) and to secure best value in accordance with the Local Government Act 1999.

 

Reasons

 

37.3     To meet future grant funding, it has been identified that some funding providers are asking for a minimum of a 20 year term to secure against, and similar funding programmes are expected to be released over the next two years. The existing lease has less than 10 years remaining and therefore a 25 year will allow Project Art Works (PAW) to be able to qualify for funding over the medium term.  If the longer lease term is not secured, the risk is that significant funding will be not be achieved.

38.

Exclusion of public and press

To consider excluding the public and press from the meeting for the remaining agenda item on the grounds that if the public and press were present there would be disclosure to them of exempt information as specified in paragraph 3 of Part 1 of the Local Government Act 1972 (as amended), namely information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

Minutes:

38.1     It was RESOLVED to exclude the public and press for the remaining agenda items on the grounds that if the public and press were present there would be disclosure to them of exempt information as specified in paragraph 3 of Part 1 of the Local Government Act 1972 (as amended), namely information relating to the financial or business affairs of any particular person (including the authority holding that information).

39.

Modernising Back Office Systems (MBOS) Programme Support - exempt information

Report by the Chief Operating Officer

Minutes:

39.1     The Lead Member considered a report by the Chief Operating Officer which provided exempt information in support of an earlier agenda item.

 

39.2     The Lead Member RESOLVED to note the information.

40.

Grant of 25 year lease term to Project Art Works for The Arches (Linton Road), 1-3 Braybrooke Terrace, Hastings TN34 1TD - Exempt Information

Report by the Chief  Operating Officer

Minutes:

40.1     The Lead Member considered a report by the Chief Operating Officer which provided exempt information in support of an earlier agenda item.

 

40.2     The Lead Member RESOLVED to note the information.