Agenda and minutes

10.1     The Lead Member approved as a correct record the minutes of the meeting held on 23 May 2023.

Disclosure by all Members present of personal interests in matters on the agenda, the nature of any interest and whether the Members regard the interest as prejudicial under the terms of the Code of Conduct

11.1     There were none.

Notification of any items which the Lead Member considers urgent and proposes to take at the appropriate part of the agenda.

12.1     There were none.

13.1     Reports referred to in the minutes below are contained in the minute book.

Report by the Chief Operating Officer

14.1     The Lead Member considered a report by the Chief Operating Officer.

DECISIONS

14.2     The Lead Member RESOLVED to:

1) declare Hye House Farm, Crowhurst (“the site”) to be surplus to the requirements of the Council;

2) approve the disposal of Hye House Farm, Crowhurst (“the site”) in accordance with s.123 of the Local Government Act 1972;

3) delegate authority to Chief Operating Officer to take all actions necessary to secure the disposal of the site at best value in accordance with s.123 of the Local Government Act 1972, and to agree the terms of the disposal and other documentation required; and

4) delegate authority to the Chief Operating Officer to proceed with the next best offer(s) in the event of the sale.

REASONS

14.3     The Council has no ongoing operational use for the site. It is therefore surplus to the Council’s requirements. The disposal of the site will reduce revenue liabilities relating to the management and holding costs of this surplus asset.

Report by the Chief Operating Officer

15.1     The Lead Member considered a report by the Chief Operating Officer together with exempt information contained in a later agenda item.

DECISIONS

15.2     The Lead Member RESOLVED to:

1) Approve settlement of the rent review for Pebsham Waste Transfer Station and Hastings Household Waste Recycling Site dated 1 April 2023 which has been reviewed in accordance with the rent review provisions contained in the lease, as detailed in paragraph 1.4 of the report;

2) Delegate authority to the Chief Operating Officer to document the increase in the form of a rent review memorandum, and take any other actions considered appropriate to give effect to the recommendations in this report; and

3) Delegate authority to the Chief Operating Officer to approve and document future rent reviews due to occur under the existing Lease, in line with the terms of the existing Lease.

REASONS

15.3     The Lease is a legally binding contract and the rent review provision forms part of the obligations the Council has entered into as the tenant.

To consider excluding the public and press from the meeting for the remaining agenda item on the grounds that if the public and press were present there would be disclosure to them of exempt information as specified in paragraph 3 of Part 1 of the Local Government Act 1972 (as amended), namely information relating to the financial or business affairs of any particular person (including the authority holding that information).

16.1     It was RESOLVED to exclude the public and press for the remaining agenda items on the grounds that if the public and press were present there would be disclosure to them of exempt information as specified in paragraph 3 of Part 1 of the Local Government Act 1972 (as amended), namely information relating to the financial or business affairs of any particular person (including the authority holding that information).

Report by the Chief Operating Officer

17.1     The Lead Member considered a report by the Chief Operating Officer which provided exempt information in support of an earlier item on the agenda.

DECISIONS

17.2     The Lead Member RESOLVED to note the exempt information which supports an earlier agenda item.

REASONS

17.3     The report contained exempt information in relation to an earlier item on the agenda.