Agenda and minutes

Lead Member for Resources and Climate Change - Thursday, 17th June, 2021 3.30 pm

Venue: Via Teams and CC2, County Hall, Lewes

Contact: Simon Bailey  Democratic Services Officer

Media

Items
No. Item

6.

Decisions made by the Lead Cabinet Member on 25 May 2021 pdf icon PDF 10 KB

Additional documents:

Minutes:

6.1       The Lead Member approved the minutes of the meeting held on 25 May 2021 as a correct record.

7.

Disclosure of Interests

Disclosure by all Members present of personal interests in matters on the agenda, the nature of any interest and whether the Members regard the interest as prejudicial under the terms of the Code of Conduct

Additional documents:

Minutes:

7.1       There were no disclosures of interests.

8.

Urgent items

Notification of any items which the Lead Member considers urgent and proposes to take at the appropriate part of the agenda.

Additional documents:

Minutes:

8.1       There were none.

9.

Reports

Additional documents:

Minutes:

9.1       Reports referred to in the minutes below are contained in the minute book.

10.

Modernising Back Office Systems (MBOS) - Contract Award pdf icon PDF 118 KB

Additional documents:

Minutes:

10.1     The Lead Member considered a report by the Chief Operating Officer together with a further report containing exempt information as set out in a later item on the agenda.

 

DECISIONS

 

10.2     The Lead Member RESOLVED to:

 

1)         approve the award of the Modernising Back Office System contracts (to replace the Enterprise Resource Planning system) to the preferred suppliers; and

 

2)         delegate authority to the Chief Operating Officer to take any action the Chief Operating Officer considers appropriate to give effect to the above recommendation, including but not limited to, agreeing the terms and entering into these contracts and dealing with their implementation and delivery.

 

Reasons

 

10.3     The procurement will meet the objective of putting in place a modern Enterprise Resource Planning system required to meet the current and future needs of the Council, and replace the existing version of the SAP system which will cease to be supported in the future.          

 

11.

Ocean House, Hastings - Lease Renewal pdf icon PDF 202 KB

Additional documents:

Minutes:

11.1     The Lead Member considered a report by the Chief Operating Officer together with a further report containing exempt information as set out in a later item on the agenda.

 

DECISIONS

 

11.2     The Lead Member RESOLVED to:

 

1)         Agree to the proposed lease terms of Ocean House contained in the Exempt report at a later agenda item; and

 

2)         Delegate authority to the Chief Operating Officer to approve the final lease negotiations and take any other actions considered appropriate to give effect to the above recommendation, and to secure best value in accordance with s123 of the Local Government Act 1972.

 

Reasons

 

11.3     The Council has been reviewing its office requirements based on business needs for frontline services in key localities. One of the key offices is Ocean House, Hastings. The Council wishes to renew the lease for office accommodation in Ocean House to meet its office requirements in this part of the County.          

 

12.

Exclusion of Public and Press

To consider excluding the public and press from the meeting for the remaining agenda item on the grounds that if the public and press were present there would be disclosure to them of exempt information as specified in paragraph 3 of Part 1 of the Local Government Act 1972 (as amended), namely information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

Additional documents:

Minutes:

12.1     It was RESOLVED - exclude the public and press from the meeting for the remaining agenda items on the grounds that if the public and press were present there would be disclosure to them of exempt information as specified in paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (as amended), namely information relating to the financial or business affairs of any particular person (including the authority holding that information).

13.

Modernising Back Office Systems (MBOS) - Contract Award

Minutes:

13.1     The Lead Member considered a report by the Chief Operating Officer which contained exempt information.

 

DECISIONS

 

13.2     The Lead Member RESOLVED to agree the recommendations contained in the report.

 

Reasons

 

13.3     The report contained exempt information in relation to an earlier item on the agenda.

 

14.

Ocean House, Hastings - Lease Renewal

Minutes:

14.1     The Lead Member considered a report by the Chief Operating Officer which contained exempt information.

 

DECISIONS

 

14.2     The Lead Member RESOLVED to agree the recommendations contained in the report.

 

Reasons

 

14.3     The report contained exempt information in relation to an earlier item on the agenda.