Agenda and minutes

Pension Committee
Thursday, 8th September, 2016 10.00 am

Venue: Committee Room, County Hall, Lewes. View directions

Contact: Harvey Winder  Democratic Services Officer

No. Item


Minutes pdf icon PDF 68 KB


20.1     The Committee RESOLVED to agree the minutes of the meeting held on 18 July 2016 as a correct record.


Apologies for absence


21.1     Apologies for absence were received from Cllr Michael Wincott.


Disclosure of Interests

Disclosures by all Members present of personal interests in matters on the agenda, the nature of any interest and whether the Members regard the interest as prejudicial under the terms of the Code of Conduct.



22.1     There were none.


Urgent items

Notification of items which the Chair considers to be urgent and proposes to take at the appropriate part of the agenda.



23.1     There were no urgent items.


Pension Board Minutes pdf icon PDF 147 KB


24.1     The Committee considered the draft minutes of the Pension Board meeting held on 4 August 2016.

24.2     The Committee RESOLVED to note the draft minutes subject to the addition of Cllr Richard Stogdon to the list of attendees of the meeting.


Fund Performance - Newton

·         Presentation by Newton


25.1     The Committee considered a presentation from the fund manager Newton on their fund performance.


Quarterly Performance Report - Hymans Robertson pdf icon PDF 626 KB

·         Statement of Investment Beliefs

·         Private Equity

·         Investment Strategy Roadmap / potential business plan



Additional documents:


26.1     The Committee considered reports by Hymans Robertson on:

·         The performance of fund managers during the second quarter of 2016.

·         A proposed statement of investment beliefs for the Committee

·         An update on the East Sussex Pension Fund’s private markets programme

·         A potential business plan for reviewing the Funds’ investment arrangements.

26.2     The Committee RESOLVED to:

1) agree the proposed statement of investment beliefs;

2) agree to continue to commit to new private equity funds in order to maintain the target allocation; and

3) agree the business plan for reviewing the Funds’ investment arrangements.


Environmental, Social, Governance and Investment pdf icon PDF 2 MB

Presentations by Hymans Robertson and Local Authority Pension Fund Forum (LAPFF)

Additional documents:


27.1     The Committee considered presentations by Hymans Robertson on how Environmental, Social, and Governance (ESG) factors effect investment decisions; and by the Local Authority Pension Fund Forum (LAPFF) on its approach towards engagement with investee companies.


Petition - Divest East Sussex Pension Fund from Fossil Fuels pdf icon PDF 179 KB

Additional documents:


28.1     The Committee considered a report by the Chief Finance Officer regarding a petition proposing the disinvestment of East Sussex Pension Fund (ESPF) from fossil fuels.

28.2     Julia Hilton attended the meeting on behalf of the lead petitioner and spoke in support of the petition. The Committee also considered written comments by Cllr Tania Charman.

28.3     The Committee RESOLVED to agree that the Fund should continue to seek to use its influence as a corporate investor to positively influence companies’ behaviour and reserve the right to apply ethical or environmental criteria on a case by case basis where relevant and appropriate, with particular emphasis on obtaining further information on the long term financial return on fossil fuel companies.




Statement of Investment Principles pdf icon PDF 114 KB

Additional documents:


29.1     The Committee considered a report on the Statement of Investment Principles for the East Sussex Pension Fund which has been updated as required by regulations to reflect the changes made during the last 12 months.

29.2     The Committee RESOLVED to agree the revised Statement of Investment Principles.


Officers' Report - Business Operations pdf icon PDF 133 KB

·         Proposed new KPIs for Pension Administration

Additional documents:


30a.1   The Committee considered a report by the Chief Operating Officer providing an update on current administration themes in relation to the service provided to the Pension Fund by Orbis Business Operations.

30a.2   The Committee RESOLVED to:

1)    Note the report and its appendices;

2)    Request that the proposed new Key Performance Indicators (KPIs) “employer survey satisfaction” and “member survey satisfaction” be given targets of 90%; and

3)    Request that the KPI table provides an indication of how much targets have been missed by; and

4)    Request that the Committee be provided with a detailed report as to the current status of the recommendations from the audit report of the Pensions Fund Processes and System.



Officers' Report - General Update pdf icon PDF 154 KB

·         Employers Forum 2016 itinerary.


Additional documents:


30b.1   The Committee considered a report by the Chief Finance Officer providing a general update on matters related to the Committee’s activity

30b.2   The Committee RESOLVED to note the update.


Pension Committee Forward Plan pdf icon PDF 72 KB

Additional documents:


31.1     The Committee considered a report by the Chief Finance Officer setting out the Committee’s proposed Forward Plan for 2016/17.

31. 2    The Committee RESOLVED to: 1) note the report and its appendix; and 2) request additional training on Environmental, Social, and Governance (ESG) issues.