In light of
Government advice related to coronavirus we will not be holding
meetings of this Committee until further notice. Please contact
democratic.services@eastsussex.gov.uk if any further
information is required.
Orbis
East Sussex County Council, Surrey County
Council and Brighton & Hove City Council have established a
joint public sector partnership called ‘Orbis’, with
the vision to develop an integrated business service. Orbis builds
on the already successful partnership between Surrey and East
Sussex Councils delivering shared services through ‘South
East Shared Services’, and a joint Procurement Service. Orbis
is formed of the following functions:
·
Personnel & Training / Human Resources
·
Property
·
ICT / Information Management Technology
·
Procurement
·
Finance
·
Business Operations (previously known as Shared Services)
Orbis
Joint Committee
The Orbis Joint Committee oversees the work of
the Orbis partnership, monitors the implementation of the Business
Plan and carries out the functions outlined in the
Committee’s terms of reference below.
Orbis
Joint Committee Terms of Reference
1.
Membership:
a.
The Joint Committee shall comprise of Members
appointed by the Councils (Currently Brighton & Hove City
Council, East Sussex County Council and Surrey County Council.)
Each Council shall appoint two Members to the Joint Committee in
accordance with the governance arrangements of each
Council.
b.
Each Council’s Leader (or in the case of
Brighton & Hove City Council, the Council) may appoint two
substitute Members to attend meetings
of the Joint Committee, should an appointed member of the Committee
be unavailable or unable to attend a meeting of the Joint
Committee. A substitute Member attending in the absence of an
appointed member will have full voting rights.
2. Terms
of Reference:
The terms of
reference of the Joint Committee are to oversee and to improve
delivery of the Services for the benefit of each participating
Council, and in particular to:
·
Recommend proposals to meet the annual budget for
Orbis, set by each of the Councils
·
Approve the Orbis Business Plan and performance
measures
·
Monitor the Orbis Business Plan and performance of
Orbis
·
Make recommendations to the constituent authorities
regarding revisions to the Terms of Reference of the Orbis Joint
Committee
3.
Meetings of the Committee:
a.
The Joint Committee shall hold meetings two times a
year unless otherwise determined by the Joint Committee. The venue
for the meetings will be determined by the Councils on an alternate
basis.
b.
The Joint Committee may in every year hold any
additional meetings it determines necessary.
4.
Standing orders
a.
The standing orders of ESCC, BHCC and SCC will apply
to meetings of the Committee in accordance with the venue of the
meeting unless otherwise provided for in this agreement.
b.
The quorum for any meeting of the Joint Committee
will be three members provided that one member is in attendance
from each Council.
c.
The chair of the meeting shall be the member of the
Council which is hosting the meeting.