Orbis
East Sussex County Council, Surrey County
Council and Brighton and Hove City Council have established a joint
public sector partnership called ‘Orbis’, with the vision to develop an
integrated business service. Orbis
builds on the already successful partnership between Surrey and
East Sussex Councils delivering shared services through
‘South East Shared Services’, and a joint Procurement
Service. Orbis is formed of the
following functions:
·
Personnel & Training / Human Resources
·
Property
·
ICT / Information Management Technology
·
Procurement
·
Finance
·
Business Operations (previously known as Shared Services)
Orbis Joint
Committee
The Orbis Joint
Committee oversees the work of the Orbis partnership, monitors the implementation of
the Business Plan and carries out the functions outlined in the
Committee’s terms of reference below.
Orbis Joint
Committee Terms of Reference
1.
Membership:
a.
The Joint Committee shall comprise of Members
appointed by the Councils (Currently Brighton & Hove City
Council, East Sussex County Council and Surrey County Council.)
Each Council shall appoint two Members to the Joint Committee in
accordance with the governance arrangements of each
Council.
b.
Each Council’s Leader (or in the case of
Brighton & Hove City Council, the Council) may appoint two
substitute Members to attend meetings
of the Joint Committee, should an appointed member of the Committee
be unavailable or unable to attend a meeting of the Joint
Committee. A substitute Member attending in the absence of an
appointed member will have full voting rights.
2. Terms
of Reference:
The terms of
reference of the Joint Committee are to oversee and to improve
delivery of the Services for the benefit of each participating
Council, and in particular to:
·
Recommend proposals to meet the annual budget for
Orbis, set by each of the
Councils
·
Approve the Orbis
Business Plan and performance measures
·
Monitor the Orbis
Business Plan and performance of Orbis
·
Make recommendations to the constituent authorities
regarding revisions to the Terms of Reference of the Orbis Joint Committee
3.
Meetings of the Committee:
a.
The Joint Committee shall hold meetings two times a
year unless otherwise determined by the Joint Committee. The venue
for the meetings will be determined by the Councils on an alternate
basis.
b.
The Joint Committee may in every year hold any
additional meetings it determines necessary.
4.
Standing orders
a.
The standing orders of ESCC, BHCC and SCC will apply
to meetings of the Committee in accordance with the venue of the
meeting unless otherwise provided for in this agreement.
b.
The quorum for any meeting of the Joint Committee
will be three members provided that one member is in attendance
from each Council.
c.
The chair of the meeting shall be the member of the
Council which is hosting the meeting.