28/03/2024 - Internal Audit Strategy and Plan 2024/25

This report sets out the Council's Internal Audit Strategy and Annual Plan of internal audit work to be carried out during the financial year 2024/25 for approval by Cabinet.

Decision Maker: Cabinet

Decision due date: 16/04/2024

Lead officer: Nigel Chilcott

Notice of decision: 05/04/2024


28/03/2024 - West Rise Community Infant School and West Rise Junior School

To update the Lead Member on the outcome of a consultation on the proposed amalgamation of West Rise Community Infant School and West Rise Junior School and to seek approval for next steps.

Decision Maker: Lead Member for Education and Inclusion, Special Educational Needs and Disability

Decision due date: 04/07/2024

Divisions affected: Eastbourne - Langney;

Lead officer: Gary Langford

Notice of decision: 28/03/2024


28/03/2024 - ESCC External Audit Plan 2023/24

This report sets out in detail the work to be carried out by the Council’s External Auditors on the Council’s accounts for financial year 2023/24.

Decision Maker: Cabinet

Decision due date: 16/04/2024

Divisions affected: (All Divisions);

Lead officer: Ian Gutsell

Notice of decision: 28/03/2024


28/03/2024 - Record of Delegation of Executive Functions

To consider delegations in relation to executive functions including the Cabinet responsibilities and functions set out in the Constitution, the Officer Scheme of Delegation and the annual report by the Leader to be submitted to the County Council on 7 May 2024.

Decision Maker: Lead Member for Strategic Management and Economic Development

Decision due date: 03/05/2024

Lead officer: Stuart McKeown

Notice of decision: 28/03/2024


28/03/2024 - Small school policy approval

The education division is seeking approval for the introduction of a small schools policy. The aim of the policy is to support our smallest schools (those with fewer than 150 pupils) to remain sustainable in their communities wherever possible.

Decision Maker: Lead Member for Education and Inclusion, Special Educational Needs and Disability

Decision due date: 30/04/2024

Divisions affected: (All Divisions);

Lead officer: Nicola Blake

Notice of decision: 28/03/2024


28/03/2024 - Petition: For East Sussex County Council to agree to proceed without further delay to proceed with our simple and affordable 20mph safety scheme, which requires just the change of signage

To consider the petition asking that the County Council change the existing 30mph speed limit in Burwash High Street to a 20mph speed limit.

Decision Maker: Lead Member for Transport and Environment

Decision due date: 10/06/2024

Divisions affected: Rother North West;

Lead officer: Kelly Burr

Notice of decision: 28/03/2024


28/03/2024 - Petition: Make 20mph a default on our residential streets (Hastings and St Leonards)

To consider the petition asking that the County Council make 20mph a default on residential streets (Hastings and St Leonards).

Decision Maker: Lead Member for Transport and Environment

Decision due date: 22/05/2024

Divisions affected: Hastings - Ashdown and Conquest; Hastings - Baird and Ore; Hastings - Braybrooke and Castle; Hastings - Central St Leonards and Gensing; Hastings - Hollington and Wishing Tree; Hastings - Maze Hill and West St Leonards; Hastings - Old Hastings and Tressell; Hastings - St Helens and Silverhill;

Lead officer: Kelly Burr

Notice of decision: 28/03/2024


28/03/2024 - Household Support Fund Round 5 Extension

Approval of the proposed use of the Household Support Fund Round 5 for the period (1 April 2024 – 30 September 2024) for the spend on children and families.  A report is also being considered by the Lead Member for Adult Social Care for the spend of this fund on adults.

Decision Maker: Lead Member for Education and Inclusion, Special Educational Needs and Disability

Decision due date: 30/04/2024

Divisions affected: (All Divisions);

Lead officer: Jessica Stubbings

Notice of decision: 28/03/2024


28/03/2024 - Regulation of Investigatory Powers Act ('RIPA') and Investigative Powers Act ('IPA') update

Set the policy for the year ahead as required by the Policy in relation to the use of covert investigative techniques.

Decision Maker: Lead Member for Strategic Management and Economic Development

Decision due date: 03/05/2024

Lead officer: Robert Freeman

Notice of decision: 28/03/2024


28/03/2024 - Land known as Site 6, Easter Island Place, Eastbourne

Decision regarding the Council’s recommended property strategy.

Decision Maker: Lead Member for Resources and Climate Change

Decision due date: 21/05/2024

Divisions affected: Eastbourne - Sovereign;

Lead officer: Rebecca Lewis

Notice of decision: 28/03/2024

Anticipated restriction: Fully exempt  - view reasons


28/03/2024 - 117 South Coast Road, Peacehaven - Disposal of Freehold

This is a residential dwelling that is surplus to operational requirements. Lead Member approval is being sought to formally declare the property to be surplus, and to approve the disposal of the asset. The Lead Member report will seek for the Chief Operating Officer to be granted authority to agree detailed terms with the preferred purchaser at a later date.

Decision Maker: Lead Member for Resources and Climate Change

Decision due date: 21/05/2024

Divisions affected: Peacehaven;

Lead officer: Rebecca Lewis

Notice of decision: 28/03/2024


28/03/2024 - Proposed update to the East Sussex Bus Service Improvement Plan (BSIP)

Approve the proposed update to the East Sussex BSIP, prior to submission to the Department of Transport by the 12 June 2024 deadline. It is a requirement of the DfT that Local Authorities update their BSIP to allow the release of year 3 funding.

Decision Maker: Lead Member for Transport and Environment

Decision due date: 10/06/2024

Divisions affected: (All Divisions);

Lead officer: Craig Lamberton

Notice of decision: 28/03/2024


28/03/2024 - Registration - Statutory Fee Changes

The General Register Office are making changes to their statutory fees relating to the Registration Service. The Registration Service sets some discretionary fees of its own, which are approved by Full Council in February of each year. The remainder of the fees levied are set nationally by General Register Office and these change from time to time.

Decision Maker: Lead Member for Transport and Environment

Decision due date: 22/05/2024

Lead officer: Steve Quayle

Notice of decision: 28/03/2024


29/02/2024 - Post-16 Transport Policy Statement 2024-2025

The Lead Member is recommended to approve the Post-16 Transport Policy Statement for the 2024-25 academic year following the required consultation.

Decision Maker: Lead Member for Education and Inclusion, Special Educational Needs and Disability

Decision due date: 09/05/2024

Divisions affected: (All Divisions);

Lead officer: Ian Crudge

Notice of decision: 29/02/2024


29/02/2024 - East Sussex, Brighton & Hove and the South Downs NPA Waste and Minerals Plan Review

To recommend to Full Council that the reviewed Waste and Minerals Plan is adopted, following the Planning Inspectorate issuing their report that finds the plan sound and legally compliant.

Decision Maker: Cabinet

Decision due date: 04/06/2024

Lead officer: Ed Sheath

Notice of decision: 11/03/2024


29/02/2024 - Council Monitoring: Quarter 4 2023/24 - Year end

To consider the Council Monitoring report for the fourth quarter of 2023/24 as part of the Council's Reconciling Policy, Performance and Resources process.

 

Decision Maker: Cabinet

Decision due date: 25/06/2024

Divisions affected: (All Divisions);

Lead officer: Victoria Beard

Notice of decision: 29/02/2024


29/02/2024 - Reconciling Policy, Performance and Resources (RPPR) - State of the County

To consider the State of the County report and begin the Reconciling Policy, Performance and Resources process for 2025/26 and beyond.

 

Decision Maker: Cabinet

Decision due date: 25/06/2024

Divisions affected: (All Divisions);

Lead officer: Victoria Beard

Notice of decision: 29/02/2024


31/01/2024 - SuDS in Schools: procurement of services and materials to fit Sustainable Drainage Systems (SuDS) to seven schools in the Eastbourne/Southern Wealden area

Request to procure the appointment of a Contractor to carry out the works of Sustainable Drainage Systems (SuDS) in selected schools in Eastbourne and Southern Wealden, which have a higher risk of flooding.

Decision Maker: Director of Communities, Economy and Transport

Decision due date: 06/2024

Divisions affected: Eastbourne - Hampden Park; Eastbourne - Langney; Eastbourne - Ratton; Eastbourne - St Anthony's; Pevensey and Stone Cross;

Lead officer: Nick Claxton

Notice of decision: 31/01/2024


31/01/2024 - High Weald Management Plan 2024-2029

The Lead Member will be recommended to adopt the latest review of the High Weald Management Plan, which covers the period 2024 to 2029.  This will enable the County Council to meet its statutory duty of preparing and publishing a Management Plan for the High Weald Protected Landscape.

Decision Maker: Lead Member for Transport and Environment

Decision due date: 22/05/2024

Divisions affected: (All Divisions);

Lead officer: Virginia Pullan

Notice of decision: 31/01/2024


31/01/2024 - A new 10- year Partnership Joint Use Agreement for community and curriculum use related to Lewes Athletic Track    Item Deferred

To consider a 10- year Joint Use Partnership Agreement renewal for Lewes Athletic Track from 2024 to enable the continuation of the curriculum and community use of the facilities. The proposed new Agreement to be broadly based on the existing arrangements.

Decision Maker: Lead Member for Resources and Climate Change

Decision due date: 16/04/2024

Divisions affected: Lewes; Ringmer and Lewes Bridge;

Lead officer: Nigel Brown, Pauline Young

Notice of decision: 31/01/2024

Anticipated restriction: Part exempt  - view reasons


31/01/2024 - A new 4- year Partnership Joint Use Agreement for community and curriculum use related to Battle Area Sports Centre.    Item Deferred

To consider a 4 - year Joint Use Partnership Agreement renewal for Battle Sports Centre from March 2024 (current Agreement expiry date) to enable the continuation of the curriculum and community use of the Centre. The proposed new Agreement to be broadly based on the existing arrangements.

Decision Maker: Lead Member for Resources and Climate Change

Decision due date: 16/04/2024

Divisions affected: Battle and Crowhurst;

Lead officer: Nigel Brown, Pauline Young

Notice of decision: 31/01/2024

Anticipated restriction: Part exempt  - view reasons


31/01/2024 - Household Support Fund Round 5    Item Deferred

Approval of the proposed use of the Household Support Fund Round 5 for the period (1 April 2024 – 31 March 2025) for the spend on Adults.  A report is also being considered by the Lead Member for Education and Inclusion, Special Educational Needs and Disability for the spend of this fund on children.

 

Decision Maker: Lead Member for Adult Social Care and Health

Decision due date: 25/04/2024

Divisions affected: (All Divisions);

Lead officer: Paul Bolton

Notice of decision: 31/01/2024


22/12/2023 - East Sussex Energy, Infrastructure and Development Limited: Proposed changes to the Articles of Association    Item Deferred

The Council is a member of this company, and the company are proposing to change their articles of association. Any such change requires the consent of the Council as a company member. The Council has been liaising with the company regarding concerns with the proposed changes, but to date has not been able to resolve its concerns. The leader is requested to consider the changes and make a decision on whether or not to approve them.

Decision Maker: Lead Member for Strategic Management and Economic Development

Decision due date: 03/05/2024

Lead officer: Bekki Freeman

Notice of decision: 25/01/2024

Anticipated restriction: Fully exempt  - view reasons


31/10/2023 - Allowed for extension to the Services Agreement for the Provision of Tipping Points handling of dry mixed recyclables    Item Deferred

The Services Agreement for the Provision of Tipping Points handling of dry mixed recyclables is due to expire on 28 June 2024. The decision being made is to exercise the allowed for extension, provided by clause two of the contract ‘Commencement and Duration’, for a fixed period of two years. The new and final expiry date will be 28 June 2026.

Decision Maker: Director of Communities, Economy and Transport

Decision due date: 04/2024

Divisions affected: (All Divisions);

Lead officer: Laura Tafa

Notice of decision: 31/10/2023


29/09/2023 - Award a main contractor for The Joff Youth Hub, Peacehaven    Item Deferred

This is to appoint a contractor for works to extend, reconfigure and renew this existing youth hub. The works will increase the number of regular positive activities and clubs available to young people aged 11 to 19 (up to 25 for young people with Special Educational Needs and Disabilities) in the areas.

Decision Maker: Chief Operating Officer

Decision due date: 04/2024

Divisions affected: Peacehaven;

Lead officer: Nigel Brown

Notice of decision: 29/09/2023

Anticipated restriction: Part exempt  - view reasons


29/09/2023 - Award a main contractor for the Heathfield Youth Hub    Item Deferred

This is to appoint a contractor for works to demolish and replace the existing building with a state-of-the-art rural Youth Hub. The works will increase the number of regular positive activities and clubs available to young people aged 11 to 19 (up to 25 for young people with Special Educational Needs and Disabilities) in the areas.

Decision Maker: Chief Operating Officer

Decision due date: 04/2024

Divisions affected: Heathfield and Mayfield;

Lead officer: Nigel Brown

Notice of decision: 29/09/2023

Anticipated restriction: Part exempt  - view reasons


31/08/2023 - Response to Defra consultations on implementing Schedule 3 of the Flood and Water Management Act 2010    Item Deferred

Under the Flood and Water Management Act 2010, East Sussex County Council became the Lead Local Flood Authority (LLFA) for the county.  The LLFA role includes a statutory consultee to major planning applications.  Parts of the Flood and Water Management Act have never been implemented and this includes Schedule 3, which will introduce additional duties and burdens to the County Council, including the statutory role of Sustainable Drainage Systems (SuDS) Approval Body and Adopting Authority.  The Government has recently indicated its intention to implement Schedule 3 and is due to consult on a series of documents in Autumn 2023, which will set out how Schedule 3 will work in practice, as well as setting out matters such as proposed transitional arrangements and any new burdens monies. The report to the Lead Member will set out the County Councils proposed response to this consultation.

Decision Maker: Lead Member for Transport and Environment

Decision due date: 22/05/2024

Lead officer: Ed Sheath

Notice of decision: 31/08/2023


30/11/2022 - To approve the granting of a new Lease to the Trustees of the West Hills & District Community Centre    Item Deferred

The current Lease dated 12 March 2008 expires 11 March 2023 and it is proposed that ESCC grant the Trustees a new Lease for a period of 25 years which will allow the Trustees to be able to seek grant funding.

Decision Maker: Lead Member for Resources and Climate Change

Decision due date: 25/06/2024

Divisions affected: Hailsham New Town; Hastings - Ashdown and Conquest; Hastings - Baird and Ore; Hastings - Braybrooke and Castle; Hastings - Central St Leonards and Gensing; Hastings - Hollington and Wishing Tree; Hastings - Maze Hill and West St Leonards; Hastings - Old Hastings and Tressell; Hastings - St Helens and Silverhill;

Lead officer: Joanne Johnston, Zoe Tweed

Notice of decision: 30/11/2022

Anticipated restriction: Part exempt  - view reasons