Agenda and minutes

Place Scrutiny Committee
Thursday, 14th June, 2018 10.00 am

Venue: Committee Room, County Hall, Lewes. View directions

Contact: Martin Jenks  Senior Democratic Services Advisor

No. Item


Apologies for absence


1.1       No apologies for absence were received.


Disclosures of interests

Disclosures by all members present of personal interests in matters on the agenda, the nature of any interest and whether the member regards the interest as prejudicial under the terms of the Code of Conduct.



2.1       There were none.


Urgent items

Notification of items which the Chair considers to be urgent and proposes to take at the appropriate part of the agenda. Any members who wish to raise urgent items are asked, wherever possible, to notify the Chair before the start of the meeting. In so doing, they must state the special circumstances which they consider justify the matter being considered urgent.



3.1       There were none.


Place Scrutiny Committee - Future Work Programme pdf icon PDF 227 KB

Report by the Assistant Chief Executive.

Additional documents:


4.1       The Senior Democratic Services Advisor introduced the report (a copy of which is included in the minute book and is available on the Council’s web site). The Place Scrutiny Committee has a remit which includes the Council’s services which were formerly scrutinised by the Economy, Transport and Environment (ETE) and Audit, Best Value and Community Services (ABVCS) Scrutiny Committee’s. This report provides the opportunity for the Place Committee to agree the items for its future work programme. The work programme is a focus for the Committee’s work and is comprised of work carried forward from the ETE and ABVCS Scrutiny Committees and new topics for consideration.


Past Scrutiny Work


4.2       The Committee discussed the work of the previous Scrutiny Review Boards outlined in paragraph 2.3 of the report.  The Committee RESOLVED to:


  • Re-establish the Waste Review Board comprised of Cllr Daniel, Cllr Taylor (Chair), to consider the outcomes of the public consultation and proposals for changes to the Household Waste Recycling Site (HWRS) Service.


  • Establish a Scrutiny Review Board to examine proposals for the future management of countryside sites, which forms part of the implementation of the Countryside Access Strategy. The Review Board will be comprised of the current Committee members who were involved in the previous reference group who are Councillors Claire Dowling, Pat Rodohan, Richard Stogdon and Barry Taylor, plus Councillors Martin Clarke and Stephen Shing. It was proposed to hold the first Review Board meeting on 13 September 2018, following the Place Scrutiny Committee meeting.


  • Include an update report in the work programme on the implementation of the Libraries Strategic Commission Strategy LSCS). The Committee asked the Assistant Director, Communities what would be the most appropriate timescale for the report. It was agreed that the report will be added to the work programme for the Place Scrutiny Committee meeting to be held in March 2019.


Scrutiny Reviews


Scrutiny Review of Road Repairs


4.3       The Chair outlined the investigation work that had been undertaken by himself, Councillor Taylor and Councillor Rodohan on the issue of road repairs and in particular pot hole repairs in the rural areas of the County. It is proposed to undertake a Scrutiny Review of Road Repairs to examine this issue in line with the draft terms of reference that has been circulated to the Committee. The Committee agreed that the scope of the review should include urban areas as well.


4.4       The Committee RESOLVED to establish a Scrutiny Review Board to undertake the proposed review, and the Review Board members will be Councillors Richard Stogdon, Barry Taylor, Pat Rodohan, Simon Elford, Nigel Enever, Claire Dowling and Stephen Shing.


Scrutiny Review of the Effectiveness of School Travel Plans


4.5       Councillor Godfrey Daniel outlined the reasons for suggesting a review of the effectiveness of School Travel Plans. Often when the Planning Committee is asked to consider applications for the expansion of schools, there is a requirement to update or provide a School Travel Plan to mitigate the impact on local residents of additional vehicles  ...  view the full minutes text for item 4.