Decisions

Use the search options below to find information regarding recent decisions that have been taken by the Council’s Cabinet and Lead Members, and delegated decisions taken by officers.

Upcoming decisions of the Cabinet and Lead Members can be viewed in the Council’s Forward Plan, which is updated every month.

Decisions involving the procurement of goods or services can also be viewed on the Local Government Transparency Code For Contracts and Purchase Orders Over £5k webpage.

Decisions published

19/11/2018 - Contract Award for 'Polegate Primary School Extension' ref: 936    Recommendations Approved

East Sussex County Council (‘the Council’) has a requirement to increase the number of school places at certain schools throughout East Sussex. The demand for school places in East Sussex is driven by housing growth, inward migration and increases in births. Due to a shortage of primary school places in the Polegate area of East Sussex, delivery of the 1FE expansion is needed in 2018 to reduce the requirement for temporary classrooms. The expansion will increase the number of places and opportunities for children’s learning within the community.

Decision Maker: Assistant Director of Procurement

Decision published: 10/12/2018

Effective from: 19/11/2018

Decision:

It was decided that this tender should be directly awarded to Wernick Modular Buildings Ltd using the Fusion21 Education and Modular Buildings Framework Lot 3 (Option 1)

Lead officer: Harvey Winder


26/11/2018 - Contract Award for ‘Bexhill to Hastings Link Road Landscape Maintenance and Aftercare’ ref: 935    Recommendations Approved

The Bexhill to Hastings Link Road links the outskirts of Hastings and Bexhill and was completed and opened to the public in 2015.

The principal contractor for the construction, Hochtief Taylor Woodrow Joint Venture (HTWJV) tendered for the Maintenance commitments for the first five years post the road opening, to then handover to East Sussex County Council (ESCC) for the remaining two. Due to unforeseen circumstances HTWJV are no longer going to be fulfilling the aftercare requirement and therefore ESCC must procure a contractor to meet these obligations for the remaining five years.

This project received twenty expressions of interest and two responses.

Decision Maker: Assistant Director of Procurement

Decision published: 10/12/2018

Effective from: 26/11/2018

Decision:

It was decided that this tender should be awarded to Barcombe Landscapes Ltd. using an open tender process (Option 1) as they received the highest score on price during the tender evaluation.

Lead officer: Derek Lancaster


28/11/2018 - Contract Award for ‘Water and Waste Water Services’ ref: 934    Recommendations Approved

The non-domestic water supply industry in England was deregulated on 1st April 2017.

In the months preceding de-regulation, a decision was taken by East Sussex County Council (ESCC), Surrey County Council (SCC) and Brighton and Hove City Council (BHCC) to remain with their respective current suppliers for a period of time whilst the new market established itself.

It is considered that the market has now settled enough for the Councils to establish a new contractual arrangement for the services.
This tender received 8 expressions of interest and 5 responses but the decision to award to Castle Water was ultimately based on lowest cost for delivering the overall best value for the required services.

Decision Maker: Assistant Director of Procurement

Decision published: 10/12/2018

Effective from: 28/11/2018

Decision:

It was decided that this tender should be awarded to Castle Water, for they provided a compliant best value response following a competitive e-auction undertaken by Crown Commercial Services (Option 1- Access Existing Framework Agreement)

Lead officer: Derek Lancaster


30/11/2018 - The East Sussex (Various Roads in Burwash)(Prohibition of Waiting and Prohibition of Stopping and Waiting on School Keep Clear Markings) Order 2018 ref: 928    Recommendations Approved

Notice is hereby given that East Sussex County Council have made an Order under Sections 1(1), 2(1) to (3) and 4(2) of The Road Traffic Regulation Act 1984, as amended, and of all other enabling powers, coming into operation on 3 December 2018, which will introduce no waiting at any time and stopping and waiting restrictions on school keep clear markings along the following lengths of road:-

Decision Maker: Director of Communities, Economy and Transport

Decision published: 23/11/2018

Effective from: 30/11/2018

Decision:

A copy of the made Order, plans showing the lengths of road and a statement of the Council’s reasons for proposing the Order, along with copies of those parts of old Orders being revoked may be examined in Reception, East Sussex County Council, County Hall, St Annes Crescent, Lewes on Monday to Friday 9am - 4pm, and at Heathfield Library, 21 High Street, Heathfield on Monday and Saturday 10am – 1pm, Tuesday 10am – 5pm, Thursday 2pm – 6pm and Friday 10am – 4pm.

Any person wishing to question the validity of the Order or any of its provisions on the grounds that it is not within the powers conferred by the Road Traffic Regulation Act of 1984, or on the grounds that any requirement of the Road Traffic Regulation Act or of any instrument made under it has not been complied with in relation to the Order, may within six weeks of the date the Order is made, apply to the High Court for this purpose.

If you require further information, telephone Traffic & Safety on 0345 60 80 193

Lead officer: Rupert Clubb


19/11/2018 - Highway Policy Review ref: 926    Recommendations Approved

Seeking agreement to proposed changes and updates to Highway Service policies including:
• Asset Management Policy and Strategy
• Drainage Policy
• SCRIM and Skidding Resistance Policy and Procedure

Decision Maker: Lead Member for Transport and Environment

Made at meeting: 19/11/2018 - Lead Member for Transport and Environment

Decision published: 20/11/2018

Effective from: 27/11/2018

Decision:

29.1     The Lead Member considered a report by the Director of Communities, Economy and Transport.

 

DECISIONS

 

29.2     The Lead Member RESOLVED to (1) Rescind the policy sections and Drainage Management Strategy summarised in Appendix B and detailed in Appendix C;

(2)        Approve the proposed new Highway Skid Resistance policy summarised in Appendix B and detailed in Appendix D; and

(3)        Approve the proposed amendments to the policies and Highway Asset Management Strategy summarised in Appendix B and detailed in Appendix E.

 

Reasons

 

29.3     Many of the maintenance tasks carried out the East Sussex County Council’s highways department are statutory duties or powers required by legislation.  The Council’s highways policies set out the Council’s approach where local discretion is permitted in how duties or powers are applied, on in areas for which there is no legislation.

 

29.4     The highways maintenance policies have been reviewed to ensure that they support:

           current legislation, guidance and best practice;

           the County Council’s corporate priorities and local transport policy; and

           Highways Infrastructure Services Contract needs.

 

 

Divisions affected: (All Divisions);

Lead officer: Stephanie Everest, Mathew Jasper


19/11/2018 - Communities Highway review and allocation of the 2018/19 Community Match Funding ref: 927    Recommendations Approved

To seek approval of the proposed allocation of match funding to a number of community led transport improvement schemes

Decision Maker: Lead Member for Transport and Environment

Made at meeting: 19/11/2018 - Lead Member for Transport and Environment

Decision published: 20/11/2018

Effective from: 27/11/2018

Decision:

30.1     The Lead Member considered a report by the Director of Communities, Economy and Transport.

 

DECISIONS

 

30.2     The Lead Member RESOLVED to: (1) Note the review to the Community Highways initiative set out in the report;

(2)        Agree that £37,500 of match funding should be allocated to three community led transport improvement schemes set out in paragraph 2.3; and

(3)        Approve the Volunteering Guidance Document.

 

Reasons

 

30.3     Community Highways is seen as a positive initiative which provides an option for Parishes to purchase additional items, deliver schemes that are important to them locally and explore different options of meeting the needs of the local community. 

 

30.4     Following the relaunch in May 2016 a number of changes were made to improve and update the Community Highways offering, particularly in relation to the delivery of the Community Match initiative with the introduction of a feasibility study to assist Parishes and Communities in identifying possible solutions and determining cost estimates.  A review has been undertaken of Community Match to assess the progress over the previous two years, evaluate the feedback and any lessons learnt to improve the offering.

 

30.5     Although there have been many feasibility studies undertaken, there have only been three applications to take schemes forward through Community Match. As there is sufficient funding available to deliver all the applications, the Cross Party Member Panel agreed that the schemes should be recommended to be taken forward. 

 

Divisions affected: (All Divisions);

Lead officer: Sarah Valentine


23/11/2018 - The East Sussex (U7602 Ghyll Road & Sheepsetting Lane, Heathfield)(Temporary Prohibition of Traffic) Order 2018 ref: 925    Recommendations Approved

To allow East Sussex Highways to carry out traffic calming works and carriageway resurfacing works, East Sussex County Council have made an Order under Sections 14(1) and 15(1)(b) of the Road Traffic Regulation Act 1984, as amended, which will temporarily close the following lengths of road in phases;

Decision Maker: Director of Communities, Economy and Transport

Decision published: 16/11/2018

Effective from: 23/11/2018

Decision:

The Order commences 28 November 2018 and lasts for a period of 18 months, or until the works are completed, whichever is the earlier. However, it is anticipated the works will be undertaken in phases between 28 November 2018 and 12 February 2019 depending upon the weather conditions.

If you require further information telephone Network Management on 0345 60 80 193.


Lead officer: Rupert Clubb


16/11/2018 - The East Sussex (U7921 Dads Hill, Cross In Hand)(30 mph Speed Limit) Order 2018 ref: 924    Recommendations Approved

NOTICE is hereby given that East Sussex County Council have made an Order under Section 84 (1) and (2) of the Road Traffic Regulation Act 1984, as amended, and of all other enabling powers, coming into operation on 19 November 2018, which introduces a 30 mph speed limit in the following length of road;

Decision Maker: Director of Communities, Economy and Transport

Decision published: 12/11/2018

Effective from: 16/11/2018

Decision:

A copy of the made Order, plans showing the lengths of road and a statement of the County Council’s reasons for proposing the Order can be inspected in Reception, East Sussex County Council, County Hall, St Anne’s Crescent, Lewes Monday to Friday 9am - 4pm and at Heathfield Library, 21 High Street, Heathfield TN21 8LU Monday and Saturday 10am - 1pm, Tuesday 10am – 5pm, Thursday 2pm -6pm and Friday 10am - 4pm.

Any person wishing to question the validity of the Order or any of its provisions on the grounds that it is not within the powers conferred by the Road Traffic Regulation Act of 1984, or on the grounds that any requirement of the Road Traffic Regulation Act or of any instrument made under it has not been complied with in relation to the Order, may within six weeks of the date the Order is made, apply to the High Court for this purpose.

For further information, telephone Transport Development Control on 0345 60 80 193.

Lead officer: Rupert Clubb